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Council - minutes, agendas and reports

Council - minutes, agendas and reports

Introduction

Minutes, agendas and reports are collectively referred to as committee papers, because they make up the collection of documents that may be required for any given meeting of the council or one of its committees.

Each set of documents is unique to the meeting they are prepared for; they can be accessed from the timetable of meetings, which can be found here.

Minutes

Minutes are the record of what has happened at a previous meeting. They are prepared by committee staff and issued in draft form for approval by a subsequent meeting; it is only once they have been approved that they are officially the record of the meeting in question.

 

Agendas

The agenda is, simply, the list of things to be discussed at a meeting.

 

Reports

When complex matters are being discussed at a meeting officers will prepare a report that explains the background to the proposals being made, or to the situation being reported upon. Some reports suggest recommendations for action; others are simply for information  purposes only.