Introduction
Minutes, agendas and reports are collectively
referred to as committee papers, because they make up the
collection of documents that may be required for any given meeting
of the council or one of its committees.
Each set of documents is unique to the meeting
they are prepared for; they can be accessed from the
timetable of meetings, which can be found here.
Minutes
Minutes are the record of what has happened at
a previous meeting. They are prepared by committee staff and issued
in draft form for approval by a subsequent meeting; it is only once
they have been approved that they are officially the record of the
meeting in question.
Agendas
The agenda is, simply, the list of things to
be discussed at a meeting.
Reports
When complex matters are being discussed at a
meeting officers will prepare a report that explains the background
to the proposals being made, or to the situation being reported
upon. Some reports suggest recommendations for action; others are
simply for information purposes only.
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