School admissions, places & appeals

School admissions, places & appeals

If after reading this page you require assistance with an application, please contact the school admissions team. See below for details.

Admission policies

Community and voluntary controlled schools in Northumberland follow the admissions policy for Northumberland County Council.

This can be found in the relevant admissions handbooks, which can be found below. If the school you are applying for is voluntary-aided, foundation, trust school or academy, they have their own admissions policy. This is detailed in section five of the handbook.

You must read the admissions handbook and check the relevant admissions policy for each school you are applying for, prior to completing your application.

If you feel there are special circumstances regarding your child’s application, or have evidence of exceptional medical or social needs, evidence must be supported in a written statement by a third party, such as a doctor or social worker.  Please note the deadlines by which this information must be supplied.

Supporting evidence should set out why the school being applied for is the only school that can meet the child's needs. You will not be allocated a place due to special circumstances unless you send a written statement from a professional third party at the time of application.  It is the parent’s responsibility to submit any third party evidence as we cannot access this information on your behalf.

Admission Arrangements and the Co-ordination Scheme for 2018 can be viewed by selecting the button below.
 

Admission Arrangements and Co-ordinated Scheme

All schools and academies in Northumberland have agreed their admission arrangements starting from September 2018. This includes information on how school places are offered (known as the coordinated admissions scheme), number of school places available at each school, admission policy and oversubscription criteria.


Related documents


For details of admission arrangements for a faith school or academy you should contact the school directly or contact us.


How to make an objection

Any person or body has a right to object to admission arrangements. 
You can only object if a school's number of places available has been reduced. 
However, governing bodies of community or voluntary controlled schools can also make an objection if the number of places for their school has not changed, or has increased.
Objections should be sent to:

Office of the Schools Adjudicator
Mowden Hall
Staindrop Road
Darlington
DL3 9BG
You must provide your name and address and submit your objection by no later than 15 May 2017 for it to be considered.
 

Online school admission application

School admissions applications

Online Admissions Portal (for middle, high and secondary school places) 

The Online Portal for Admissions to middle, high and secondary schools is now open and can be accessed using the link below.  The portal will close on the 31 October 2017.

Online admissions - middle high and secondary school places 

Please note do not use the 2 step verification pop-up which will appear following sign-in as this is not currently active.

 

Online Admissions Portal (for first and primary school places) 

The Online Portal for Admissions to reception in first and primary school places will open on the 1 November 2017 and close on the 15 January 2018.

Applications received after the relevant closing date will be treated as late applications (further details can be found in the admissions handbook). 

Parents can request a paper form from the admissions team on 0345 600 6400 or print off a copy of the form under the useful documents tab below,

Please note: parents applying for a campus in The Northumberland Church of England Academy, should select 'The Northumberland Church of England Academy' from the list. The academy will then allocate the individual campus and inform parents on offers day.

Admissions handbook

The 2018-19 primary admissions handbook can be accesssed by selecting the link below:

admissions handbook first and primary 2018-2019 

Advice on the admission of summer born babies  (Department for Education)
 

The 2018-19 secondary admissions handbook can be accesssed by following the link below:

admissions handbook - middle, high and secondary 2018-2019

We value your opinion and we would like you to tell us what you think about the admissions handbooks. To help us to improve this service, could you please complete the school admissions quality survey form and email it to:

schooladmissions@northumberland.gov.uk or print and return the form either with your application form or separately to:

School Admissions Team
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF
 
Neighbouring local authorities
Useful documents
School catchment area digital maps
Northumberland County Council has an online system to identify catchment schools. To use the digital map system, you enter your postcode and select the appropriate school options.

Please click here to access the digital maps

If there are any problems when using this system, please contact us on 0345 600 6400.

Swarland Primary School Catchment Area 

The Swarland Primary School catchment area has now been extended to cover the Longframlington area in Years 5 and 6, which had previously been allocated to the Dr Thomlinson's CE Midde School only.  This area now has a dual catchment, both for Swarland Primary School and The Duchess High School pathway, and for the Dr Thomlinson's CE Middle School and King Edward VI High School pathway.  You can access the online digital maps system by using this link.

Offers day

Here you will find all the information you need with regard to your child getting a place at their next school.

Middle, high and secondary school places 

Parents whose children are starting middle, high or secondary school in September 2018, who have applied on time, will be advised of their child's school place on 1 March 2018.

Please note, if you applied using a paper form you will be notified by post.

If you applied online, you will be informed by email and you can accept your place online.  The online portal for middle, high and secondary will re-open on the 1 March 2018 to allow parents who applied online to view their allocated school (by entering the email address and password created for your application).
 
You should be aware that if you do not select to receive a reply when completing the online form, you will not receive an email on "offers day".

Primary and first school places

Parents whose children are starting first or primary school in September 2018, who have applied on time, will be advised of their child’s school place on the 16 April 2018.

Please note, if you applied using a paper form you will be notified by post.

If you applied online, you will be informed by email and you can accept your place online.  The online portal for first and primary will re-open on the 16 April 2018 to allow parents who applied online to view their allocated school (by entering the email address and password created for your application).

You should be aware that if you do not select to receive a reply when completing the online form, you will not receive an email on "offers day".

Accepting the offer of a school place.

 


 

Admissions handbook

The 2018-19 primary admissions handbook can be accesssed by selecting the link below:

admissions handbook first and primary 2018-2019 

Advice on the admission of summer born babies  (Department for Education)
 

The 2018-19 secondary admissions handbook can be accesssed by following the link below:

admissions handbook - middle, high and secondary 2018-2019

We value your opinion and we would like you to tell us what you think about the admissions handbooks. To help us to improve this service, could you please complete the school admissions quality survey form and email it to:

schooladmissions@northumberland.gov.uk or print and return the form either with your application form or separately to:

School Admissions Team
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF
 

Accepting the offer of a school place

Online and paper applications.

Parents who applied online, will be able to accept their offer online.  

Parents who applied using a paper application.  The offer letters have an acceptance slip that all parents who applied on paper forms need to complete advising whether or not they wish to accept the place offered.

The slip should be returned to the school shown on the letter. Please allow time for the letter to be delivered before contacting the admissions team.

Please note, the admissions team are unable to give information over the telephone regarding school places. 

Parents have until 15 March 2018 to accept their places for middle, high and secondary school places, and until 2 May 2018 for primary and first school places. Failure to formally accept the place could mean it will be withdrawn.

School admission appeals

Find out how to appeal against a decision over school placement for your child.

Voluntary-aided schools appeals
The responsibility for admission appeals arrangements rests with the individual school and parents or carers must contact them directly for details.

Appeal forms for voluntary-aided schools should be returned to the governing body of the school.
Community schools appeals
The responsibility for appeal arrangements rests with Northumberland County Council. If you would like to appeal, you can access the online school appeal form here or contact the admissions team for a paper form. Please note, an appeal form should only be completed if your child has been refused a place at a school. Please read the school appeals guidance for parents before completing the form.

When completed, the appeal form should be returned to:

Democratic Services
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF. 

Appeals are heard by an independent panel and a decision is made by an appeal committee as to whether or not to offer a school place. The decision is binding on the admissions authority.

If your appeal for a community school is unsuccessful, you may not appeal for the same school within one calendar year, unless there has been a material change in your circumstances.

Acceptance of a place at a school does not affect your right to appeal for a place at another school.

However, if you decide to appeal for any of your preferences, it is wise to secure a place for your child at an alternative school in case your appeal is unsuccessful, because secondary transfer appeals are normally heard during the second half of the summer term.

By this time, there will be very few alternative schools with vacancies, but we are always willing to discuss alternative schools with vacancies at any stage in the process.
Admission appeal information

Children in nurseries

Parents of children who attend maintained nurseries and are due to start school in September 2018.

You must complete an application for a place in a Reception class even if your child attends the school nursery or pre-school setting.  You can complete the form using your child’s date of birth.

When choosing your child’s school, you will be given the option of searching all schools, but if you are choosing a school in Northumberland, we recommend you select ‘Northumberland’ from the list to enable a faster search.

Please remember to submit your application when you have completed the form and you will receive an email acknowledging receipt. If you wish to change your application, you have up to the closing date to do this. Your acknowledgement receipt is proof of your application and you should keep this in a safe place.

You should be aware that if you do not select to receive a reply when completing the form, you will not receive an email on "offers day".

Please note: parents applying for a campus in the Northumberland Church of England Academy, should select ‘Northumberland Church of England Academy’ from the list. The academy will then allocate the individual campus and inform parents on offers day.
 

In-year school transfers

In year admissions are those that take place other than at the normal time of entry to the school in September.

The admissions team co-ordinates the transfer process on behalf of schools in Northumberland, including academies, voluntary aided and trust schools.
 
To transfer schools you must complete an 'In Year' application form.  If you are unable to complete this form a paper copy is available by contacting the school admissions team:
 
School Admissions
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel:  0345 600 6400
 
Or by email:   schooladmissions@northumberland.gov.uk
 

School catchment area digital maps
Northumberland County Council has an online system to identify catchment schools. To use the digital map system, you enter your postcode and select the appropriate school options.

Please click here to access the digital maps. If there are any problems when using this system, please contact us on 0345 600 6400.