Certificate copies

also known as: Birth, Civil Partnership, Death, Marriage.

Find out how to order copies of a certificate for a birth, death, marriage or civil partnership which took place in Northumberland.

We have records of all Births, Deaths and Marriages Registers for Northumberland from 1837 to the present day.

Order a copy certificate

Please note, we are moving the registers for the Hexham area. Therefore we are unable to produce any certificates for this area from 19th August 2015 to 26th August 2015.  We apologise for any inconvenience this may cause. Orders can still be taken for non-priority copy certificates during this period, however we may be unable to process the order within 5 working days.

To apply for your copy certificate, you will need to give us some specific details and pay the correct fee.

You can apply online here

If you have all the information we require, you can order a copy certificate in the following ways:

  • phone: call 0345 600 6400 –make sure you have a credit/debit card handy
  • in person: at County Hall, Morpeth, NE61 2EF, where you can complete the application form and pay the relevant fee.
  • post: complete the relevant application form (see below) and return it, enclosing a stamped address envelope and a cheque or postal order made payable to 'Northumberland County Council'

Please post any application forms and cheques or postal orders to County Hall, Morpeth, NE61 2EF.

Application forms

The birth, death, marriage or civil partnership must have taken place in Northumberland from 1837 to the present day.

We will need the following information when you order your copy certificate:

Marriage

  • Name of church, chapel or Register Office, or any licensed venue
  • Date of wedding
  • Name of both the parties married

Birth

  • Where and when the birth took place
  • Full name of person
  • Supporting information e.g. parents names to identify where there are two entries with the same name.

Death

  • Name of the deceased
  • Date of death
  • Place of death

Civil partnership

  • Name of both of the partners
  • Date of partnership
  • Where the civil partnership ceremony took place

The current fee per certificate is:

  • £10.00 (standard service - to be collected from any main register office, please note if collecting from Berwick, Alnwick or Hexham Register Office collection will be after 3:30pm)
  • £12.00 (standard service - to be posted)
  • £20.00 (priority service - to be posted first class same day or collected same day from any main register office, please note if you are collecting from Berwick, Alnwick or Hexham Register Office collection will be after 3:30pm)
  • £25.00 (priority service - guaranteed next day delivery for orders placed before 2pm) Please note, a signature will be required on delivery

Timescales:

  • Standard service (UK) – orders processed within 5 working days and posted 2nd class
  • Priority service (UK) – Orders placed before 2 pm will be processed on the same day (Mon-Fri) and posted 1st class, orders after 2 pm will be processed within 24 hours of receipt
  • Requests from outside the UK - Please allow 28 days for delivery

How to pay:

  • online: when you apply for your certificate
  • phone: 0345 600 6400 (have a credit or debit card handy)
  • in person: at County Hall, Morpeth, NE61 2EF 
  • post: send a cheque payable to ‘Northumberland County Council’ to County Hall, Morpeth, NE61 2EF

For applications from abroad, payment should be in Pound Sterling by a cheque drawn with a UK address on the cheque, accompanied by international reply paid coupons

Collection points for certificates:

  • County Hall, Morpeth, NE61 2EF
  • Register Office, Hadrian House, Market Street, Hexham, NE46 3NH
  • Register Office, Council Offices, Wallace Green, Berwick-upon-Tweed, TD15 1ED
  • Register Office, 27 Fenkle Street, Alnwick, NE66 1HW

 

If the entry is not held at our register office, we will try to advise on the district that may hold the entry.

Some marriage registers used by the Church of England or other places of worship may not be completed and will therefore remain at the church. In these cases we can supply the name and address of the person who holds the marriage entry.

Please make sure that the record of birth, death, marriage or civil partnership you are looking for took place in Northumberland since 1837.

Historical records and searches

We can undertake a search of our records for you if you do not have all the information you need to apply for a copy certificate.

Have you ever thought about researching your family tree, but don’t know where to start?  Have you watched “Who do you think you are”, on television and thought how interesting, I would like to do that?  Or have you already started to research your family tree and got stuck and cannot find the right records?  Well, don’t worry, we are here to help!   

Our experienced registrars can assist you in your family history research by accessing birth, death and marriage records from 1 July 1837 for all events that occurred in Northumberland.  Why not find out about your ancestor’s lives and see how they have influenced your life?  

You will receive a report, which will set out the results of our research and will include any further research suggestions that may yield further information that will allow you to complete your family tree.   

When we receive your application form and payment we will send you a receipt confirming payment with an expected completion date.   If you need information quickly you might want to use our “Express Research Service” (additional fees apply).   So let’s get started!

Please complete the application on the Research Application Form and pay the fee (see list of charges). Please note: we will do all we can to find your relatives but there is no guarantee that the information requested will be found. Please make sure you complete your telephone number and email address on the application form so that we can contact you if we need additional information to help us with our research.  The results of your research will be posted or e-mailed to you in the form of a report.

We will explain how you can purchase copies of Birth, Death or Marriage Certificates of your ancestors from 1st July 1837, so you can see how their lives may have shaped yours!! 

Click on this link to purchase a Birth, Death or Marriage Certificate if you already have the details.   Remember we only hold records of events that occurred in Northumberland, but our team of experts will be able to provide details of where to apply for certificates, for those ancestors, whose records are held outside the county.

If you are unsure about certain information there are other avenues you can explore before contacting the register office, these include:

The above list is not exhaustive, and each individual register office will attempt to help you.

Searching for graves

If you are searching for graves prior to 1900 then please contact the Northumberland County Archives Service at Collections@woodhorn.org.uk or visit their website here.

If you are searching for a grave after 1900, contact the cemetery which you believe the person is buried in. Please be aware that cemeteries do not have all records as some have been destroyed over the years by fire or floods.

Some older cemeteries which are now closed may be managed by Parish or Town councils. Contact details for each of the cemeteries is available here.

Northumberland have their own Archive Office at Woodhorn, Queen Elizabeth II Country Park, Ashington, NE63 9YF, where further information and advice is available.