Certificate copies

also known as: Birth, Civil Partnership, Death, Marriage.

Find out how to order copies of a certificate for a birth, death, marriage or civil partnership which took place in Northumberland.

Each Register Office within Northumberland keeps the original Births, Deaths and Marriages Registers for the county from 1837 to the present day.

Order a copy certificate

To apply for your copy certificate, you will need to give us some specific details and pay the correct fee.

You can apply online here

If you have all the information we require, you can order a copy certificate in the following ways:

  • phone: call 0845 600 6400 –make sure you have a credit/debit card handy
  • in person: at any of our register offices, where you can complete the application form and pay the relevant fee.
  • post: complete the relevant application form (see below) and return it, enclosing a stamped address envelope and a cheque or postal order made payable to 'Northumberland County Council'

Please post any application forms and cheques or postal orders to Morpeth Register Office, 94 Newgate Street, Morpeth, NE61 1BU.

Application forms

The birth, death, marriage or civil partnership must have taken place in Northumberland from 1837 to the present day.

We will need the following information when you order your copy certificate:

Marriage

  • Name of church, chapel or Register Office, or any licensed venue
  • Date of wedding
  • Name of both the parties married

Birth

  • Where and when the birth took place
  • Full name of person
  • Supporting information e.g. parents names to identify where there are two entries with the same name.

Death

  • Name of the deceased
  • Date of death
  • Place of death

Civil partnership

  • Name of both of the partners
  • Date of partnership
  • Where the civil partnership ceremony took place

The current fee per certificate is:

  • £10.00 (standard service)
  • £20.00 (priority service )

Timescales

  • Standard service (UK) – orders processed within 3-5 working days and posted 2nd class
  • Priority service (UK) – Orders placed before 12 noon will be processed on the same day (Mon-Fri) and posted 1st class, orders after 12 noon will be processed within 24 hours of receipt
  • Requests from outside the UK - Please allow 28 days for delivery

How to pay:

  • online: when you apply for your certificate
  • phone: 0845 600 6400 (have a credit or debit card handy)
  • in person: at any of our register offices
  • post: send a cheque payable to ‘Northumberland County Council’ to the Morpeth Register Office, 94 Newgate Street, Morpeth, NE61 1BU

For applications from abroad, payment should be in Pound Sterling by a cheque drawn with a UK address on the cheque, accompanied by international reply paid coupons.

If the entry is not held at our register office, we will try to advise on the district that may hold the entry.

Some marriage registers used by the Church of England or other places of worship may not be completed and will therefore remain at the church. In these cases we can supply the name and address of the person who holds the marriage entry.

Please make sure that the record of birth, death, marriage or civil partnership you are looking for took place in Northumberland since 1837.

Historical records and searches

We can undertake a search of our records for you if you do not have all the information you need to apply for a copy certificate.

The more information you can provide us with, the easier it will be for us to locate the record you are looking for.

It helps if you can tell us any details of the record you are looking for including:

  • The name of the person (s) who will be on the record
  • When the event took place (date, quarter, year)
  • Where the event took place (eg district, church, parish)
  • If the names of parent's are known this can assist identifying an entry where there are two or more entries with the same name.

If you are unsure about certain information there are other avenues you can explore before contacting the register office, these include:

The above list is not exhaustive, and each individual register office will attempt to help you.

Searching for graves

If you are searching for graves prior to 1900 then please contact the Northumberland County Archives Service at Collections@woodhorn.org.uk or visit their website here.

If you are searching for a grave after 1900, contact the cemetery which you believe the person is buried in. Please be aware that cemeteries do not have all records as some have been destroyed over the years by fire or floods.

Some older cemeteries which are now closed may be managed by Parish or Town councils. Contact details for each of the cemeteries is available here.

Northumberland have their own Archive Office at Woodhorn, Queen Elizabeth II Country Park, Ashington, NE63 9YF, where further information and advice is available.