Order a copy certificate

Northumberland Registration Service holds the original registers for the county from 1837 to the present day. Order a copy certificate for a birth, death, or marriage here.

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Order a copy certificate

Northumberland Registration Service holds the original registers for the county from 1837 to the present day.

PLEASE NOTE: To apply for your copy certificate, you will need to give us specific details and pay the correct fee.

The birth, death, marriage or civil partnership must have taken place in Northumberland between 1837 and the present day. We will need the following information:

Birth
  • Where and when the birth took place
  • The full name of the person
  • Any supporting information, e.g. parents’ names, to identify entries with the same name
Death
  • The name of the deceased
  • The date of death
  • The place of death
Marriage
  • The name of church, chapel, register office or licensed venue
  • The date of wedding
  • The name of both of the married parties 
Civil partnership
  • The name of both of the partners
  • The date of partnership
  • Where the civil partnership ceremony took place
If an entry for a birth, death, marriage or civil partnership isn’t held at any of our Register Offices, we will try our best to advise you of the county that may hold an entry you are looking for.

PLEASE NOTE: Some marriage registers used by the Church of England, or other places of worship, may not have been completed. These registers will therefore remain at the church. In these cases, we can supply the name and address of the person who holds the marriage entry.

Please make sure the birth, death, marriage or civil partnership you are researching has taken place in Northumberland since 1837.
Have you ever had any interest in researching your family tree? Whether you have started the research, or don’t have a clue where to begin, our experienced registrars are here to help.

Once we receive your application form and payment, we will send you a confirmation receipt with an expected completion date. If you need the information quickly, you can use our ‘express research service’ for an extra charge.

Make sure you provide your telephone number and email address so we can contact you if we need any extra information.

You can find the family history research application form here 

We will either post or email you our results, which will include further research suggestions to help you complete your family tree.

We will also explain how you can purchase copies of birth, death or marriage certificates of your ancestors.

If you already have the details, click here to purchase the relevant certificate

We only hold records of events that occurred in Northumberland but our team can provide application details for those ancestors whose records are held outside the county.

For advice and assistance with researching your family history, please contact us on 0345 600 6400.

 

Additional resources 

For further information, you may wish to use one of the following services:
If you are searching for graves prior to 1900 then please contact the Northumberland County archives service: If you are searching for a grave after 1900, contact the cemetery you believe the person is buried in. 

PLEASE NOTE: cemeteries may not have all records as some have been destroyed over the years by fire or floods.

Some older cemeteries, which are now closed, may be managed by parish or town councils.

How to apply and pay for a copy certificate

If you have all the information we require, you can order and pay for a copy certificate in the following ways:

PLEASE NOTE - how our service is impacted by COVID-19

If you have recently registered a death via a telephone appointment, you do not need to order certificates using the priority service. Please use the standard service (fee - £11 per certificate). We will be monitoring the orders and will be producing the certificate on the same or next working day, and will be sending them out first class. 

We are currently unable to offer a collection service, as the Council is restricting public access to our buildings. All certificates will be sent out through the post. 


Online: Via telephone:
  • Call us on 0345 600 6400 
  • Make sure you have a credit/debit card handy

Fees and timescales 

Fee per certificate Timescale
£11 Standard service
  • Orders are processed within twenty one (21) working days. 
  • Your certificate will be posted out to you second class.
£35 Priority service
  • Orders are processed within 24 hours of order receipt (Mon-Fri).
  • Your certificate will be posted out to you first class.
 
 










Applications from abroad:
  • Payments should be in pounds sterling by a cheque drawn with a UK address, accompanied by international reply paid coupons. 
  • Please allow 28 days for delivery.

 

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