Question and Response:Q.1
Do you request all visitors attending for meeting, interviews or other wear a visitor badge and sign-in at reception and do you record details of this?
We do issue visitor passes for every visitor and record their details at reception.
How do you manage contractors or suppliers who require access to your building?
Appointments are in the main schedule and once on site individuals are met by staff, e.g. Building Attendant and asked to sign the visitors book. Individuals are also provided with fire safety information, e.g. fire evacuation point and advised if a fire alarm test would be carried out that day. Depending upon the nature of the visit, contractors and suppliers could be:-
Accommodated by a member of staff
Provided with a visitors pass and left to carry out the particular task unsupervised
Provided with a copy of the building asbestos register
Do you have access control on areas of your building where services process or handle very sensitive personal data, how do you manage access control?
We do have door readers on certain areas of the site eg Registrars, which has restricted access in place via our access control system.
Do you have a retention period for visitor records?
Current retention periods are under review and intended for future publication. The Retention schedules are all on the Website under the following :
Under Records Management - Records Retention Schedules. These are broken down services.