This page will tell you about our janitorial services and what services we can offer to organisations.
We’ll provide caretaking management systems covering quality management, environmental and health and safety. Site-specific operations manuals, risk assessment, safe working procedures and control of substances hazardous to health (COSHH) information will also be provided, including regular review and updates. We will ensure compliance with all current and relevant legislation, including that related to health and safety.
Planned quality audits will be undertaken in accordance with existing provisions of the management systems, providing assessment and suggesting remedial actions if required.
Supplier contracts management
Support and advice regarding equipment repair and maintenance will be provided as necessary. We’ll take responsibility for the procurement of materials and equipment, assessing suppliers and negotiating pricing on behalf of the school. The janitorial services team will also provide advice on new equipment, appliances and machinery.
Option two provisions includes all of the elements detailed from option one, plus support with the following.
On behalf of the school governors, your partnership supervisor will assist the school with personnel services, including:
Issues of any sanctions under the school’s absence management policy and procedures, capability and disciplinary procedures and redundancy procedures must be carried out by the school. We will also assist with the administration and liaise with other council departments concerning residential caretaker’s accommodation.
Caretaking employees will be line managed on behalf of the school governors by your partnership supervisor. Headteachers are encouraged to give direction to caretaking staff to meet the demands of the school. Supply of a daily works planner will be drafted in agreement with the headteacher to identify the work schedule and daily hours.
Supervisors will carry out programmed site visits throughout the year to undertake performance management measures and will visit the school site ad-hoc, as required. The team will also be available daily to deal with health and safety queries and support accident investigation.
Training and development
All newly appointed employees will receive a comprehensive induction. We can offer support, advice and development of the caretaker’s role in consultation with the school, including production of training programmes.
We also provide the caretaker’s mandatory training in fire awareness, ladders, electrical awareness and manual handling. Support with additional training modules will also be available online through ‘learning together.’
Procurement of materials and equipment
In addition to the support outlined within option one, ‘supplier contract management,’ we will also take responsibility for the procurement lifecycle of materials and equipment, including ordering, purchasing and the delivery of cleaning equipment and materials. We will also monitor stock control and consumption.
Key holding arrangements
A security key holding service can be provided during the caretaker’s annual leave to provide an emergency callout service. All efforts will be made by the team to find a suitable key holder. If one cannot be found, the responsibility of key holding will fall to the school.
The team can provide guidance and advice around specialist services and equipment, such as advanced floor cleaning and sanding equipment.
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