Here you will find information for Northumberland County Council employees including health and safety, staff induction, human resources and e-learning.
The HSE have confirmed that COVID-19 is a reportable disease under RIDDOR 2013, but only in cases where there is reasonable evidence that someone diagnosed with COVID-19 was likely exposed because of their work. Further information can be found on the HSE webpage. Managers should speak to their Health and Safety Advisor or email firstname.lastname@example.org. prior to making a notification, to ensure the case meets the reporting criteria. If it is agreed that a case does need to be reported to the HSE, this must also be logged on the Council’s ANVIL incident reporting system so a central record can be retained.
A new e-form has replaced the ‘Accident/Near Miss Form (ACC1)’ and the ‘Violent Incident Report Form (VI)’ which have been in use across Northumberland County Council (NCC) for a number of years.
To benefit from the full functionality of the new system, and to comply with NCC data security requirements, to access the form you must be on the NCC network in an NCC building or have an NCC device, such as a laptop or tablet, with direct access to the network. If using a chromebook, you will need to use Citrix. This also applies to NHS Managers who are required to authorise forms involving NCC staff or service users. If you require assistance with access, or have a technical issue with using the e-form, please log a help desk call with the NCC IT Department on 01670 627004.
You can report an incident via the links below.
If you have NCC network access please use this link:
REPORT AN INCIDENT ON ANVIL - all NCC establishments, including schools with NCC network access, should use this link to report an incident. This option includes a facility for a Manager to authorise a report prior to submission to the Corporate Health and Safety Team. Any Academies which have NCC network access may also use this link to access this facility, although please note that certain fields may not autopopulate.
If you DO NOT have NCC network access please use this link:
REPORT AN INCIDENT ON ANVIL- Academies and other schools with no NCC network access should use this link. The Manager authorisation function is not available via this option; this is due to NCC data security requirements.
Click here for guidelines for reporting a Violent Incident.
Managers can view accident, near miss and violent incident data relating to their service via the link below.
CLICK HERE TO ACCESS THE ANVIL REPORTING SYSTEM
Please note that access to the reporting system needs to be set up centrally. To request access, please email email@example.com and include details of the service for which you require access to data. In some cases, further authorisation may be required by a senior manager within your Directorate.
ANVIL TRAINING VIDEO - updated October 2018
If you have any questions regarding the use of the e-form, please contact your Health and Safety Advisor or any member of the Corporate Health and Safety Team on 01670 623854.
The council has a duty to report certain injuries and incidents to the health and safety executive, under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013. The forms for reporting incidents online to the HSE can be accessed by clicking the necessary link:
Risk assessment forms: templates and guidance
Provided below are an assortment of blank risk assessment forms and guidance documents on how to complete these.
General risk assessments
Below are a range of general risk assessments to assist managers in completing risk assessments, the content of which should be added to and edited as required.
School risk assessments
The risk assessments below are relevant to activities in all schools. The content should be added to and edited as required.
Safeguarding and security self-help kit for schools
Staying safe while using social media
To help keep you safe online, staff who use social media are encouraged to complete the training module ‘getting started using social media’, which is available to access via the council’s learning together e-learning system.
Health & safety bulletins
Important issues that have been the subject of a safety bulletin issued by the corporate health and safety team are listed below:
Where can I purchase the poster?
It is available from various bookshops, health and safety executive books, and the supplies team, who are the council’s stationary supplier. No central budget is available to fund this. Leaflets and pocket cards can be downloaded, free, by clicking this link.
Once your new poster has arrived, you should add the names of the health and safety representatives and health and safety contacts.
Health and safety representatives
This should include the contact details of any staff health and safety representatives
Other health and safety contacts
The contact details for the corporate health and safety team should be added:
For policies with effect from 1 April 2020, go to www.twpf.info
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