Retention & disposal of records
also known as: Confidential business records disposal, Destruction of business records, Disposal of Business Records, Modern Records Service.
Northumberland County Council Records Management Service - Retention and Disposal of Records
Records Retention and Disposal
When a member of staff declares that a
document
is now a record
of a particular business activity, task or project; a decision must
be made regarding how long that record should be kept.
The length of retention for a record will
often be decided by legislation,
administrative
need or evidential
need and the details of retention periods are listed on a
Retention Schedule that staff can consult when trying to determine
how long they should keep a record. The Retention Schedule is
created and updated by the Records Manager in consultation with
senior management at NCC.
Some Retention Schedules may also include
disposal instructions for records that have reached the end of
their administrative life. The Records
Retention and Disposal Policy and Schedule may also include
instruction for transferring records to the Archive service for
permanent preservation.
NCC’s Records
Retention and Disposal Policy and Schedule lists record series
with examples of individual records. It is still a work in
progress, however it can still be used to assist members of staff
who are preparing records for storage. The Policy and
Schedule will be reviewed regularly.
If you wish to query the retention period of a
specific record please contact the Corporate Records Manager, Kathy
Shiel on Tel: 01670 624483.
For further information
please contact: Records Management Service, Woodhorn,
Queen Elizabeth II Country
Park, Ashington, Northumberland. NE63 9YF
Tel: 01670 624455
E-mail recordsmanagement@woodhorn.org.uk
Opening times: Monday –
Friday 8.30 to 5.00
