Any personal information which
Northumberland County Council keeps about you, or you submit to the
Council, is governed and protected by the Data Protection Act
1998. This means that we won't keep more personal information
than is necessary, it will be kept accurately, safely and securely,
and won't be shared with other organisations unless we are required
by law to do so.
The Data Protection Act has
eight principles, which all organisations must ahere to.
We will ensure that these are complied with when processing your
- Fair and lawfully processed
- Processed for limited purposes (the purpose it was collected
- Adequate, relevant and not excessive
- Accurate and kept up to date
- Kept only for as long as necessary
- In accordance with your rights
- Kept secure
- Not transferred to other countries who don't have an adequate
level of protection
Northumberland County Council is registered on the Public
Register of Data Controllers with the registration number Z1727733
- this entry identifies what kind of data is kept and why we keep
Click here to access the Register.
Please direct Data Protection queries to Data.Protection@northumberland.gcsx.gov.uk.
What is Personal Information?
Personal information includes any
data which can be used to identify a living person. Some
information is identified as sensitive data such as ethnic origin,
religious belief and sexuality - this kind of information is
subject to additional rules aand safeguards. It may also
include photographs taken at public events and venues or for the
promotion of Council services. If you can be identified from
any of these photographs we will ask your permission before
publication. Information is also used for statistical and
research purposes but will not include personal data.
How can I see what information you
hold about me?
You can ask to see the
information which the Council keeps about you at any time, by
completing the Subject Access Request Form in our Subject
Access Information Pack which can be downloaded and
printed out from the link on this page. You can also
write, phone or email to request a form to be sent out to you
from the Contact Details above.
There is a fee of £10 for
this service and you will be required to provide two original forms
of identification. Suitable proof of identification may
include a driving licence, passport or a recent utility
bill. At least one of the documents must bear the individual's
signature and at least one must contain the individual's home
address. We will respond to you within 40 days of receiving
Access to Adoption Records
For people wishing to access adoption record
information, should contact our adoption support service for advice
Click here for further details:
Why might information not be provided to me?
Some data may be
withheld, for instance if it also refers to other people, or may
compromise crime prevention. If this is the case we will still tell
you the kind of data we keep and why.
As a general rule you are
not able to see data about anyone else. In some circumstances you
may be able to do so, if you have written permission from the
subject of the data, or you are a parent seeking information from
your child's school records. In such cases we may need to ask for
additional information from you before data can be released.
The Council is also
required by law to protect the public funds it administers, and may
therefore share information provided to it with other relevant
bodies in order to prevent and detect fraud - Click here for further information
It is important that any personal
data is accurate and up-to-date. If you think the information
we keep about you may not be accurate you can let us know by using
the Contact Details or the Online Form from the link on this
page. We will respond within 21 days.
More information about Data
Protection can be found in the website links below.
Schools are their own Data
Controllers and are therefore responsible for the information they
hold. Schools keep information on pupils in order to support
their teaching and learning, to monitor and report on their
progress and to provide appropriate pastoral care. This
information includes contact details, national curriculum
assessment results, attendance information, and other data such as
ethnic group, special educational needs and relevant medical
information. From time to time schools are required to pass
this data on to various government agencies.
If you want to access personal data
held by schools, you should contact the appropriate school/s
direct. Click here for schools' contact details
Access Information Pack
Protection Act 1998
The Information Commissioner’s