Related FOIs

2898 - Use of Airbnb

Details:

Reference Number: 2898
Request Date: 03/08/2017

Question:

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4)
b) the dates rented
c) the cost, including any extra charges
d) the purpose of the stay

2. How many Airbnb rentals do you currently have on a retainer?

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016?

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016?

 

Response:

We do not use Airbnb rentals.


2934 - Staff suspensions

Details:

Reference Number: 2934
Request Date: 10/08/2017

Question:

For the years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17, please provide:

1.The number of staff employed by the council to have been suspended, providing the date that each was suspended

a. Please provide the reason for the suspension
b. Please provide outcome of each suspension e.g. returned to work, dismissed or resigned
c. Please note whether the staff continued to receive pay and if so provide the pay bracket of their salary to the nearest £5000

 

Response:

The way that we have been able to recover data from prior to 2014 didn’t have exact dates so we have provided the information in calendar years rather than financial as requested

For point c. All staff who are suspended are done so without prejudice and on full pay. Due to a change in payroll systems we can't get the annual salary of those people who were suspended, at the point they were suspended, prior to 2014 easily.

 

Suspension date Summary of all years

Count of Outcome

Capability

10

Dismissal

6

Final Written Warning

3

No Further Action

1

Disciplinary

134

Contract not renewed

1

Dismissal

50

Final Written Warning

28

First Written Warning

10

No Further Action

19

Ongoing

17

Resigned

9

Grand Total

144

   
   

Suspension date 2017

Count of Outcome

Disciplinary

44

Dismissal

11

Final Written Warning

8

First Written Warning

3

No Further Action

4

Ongoing

17

Resigned

1

Grand Total

44



 

 

Suspension date 2016

Count of Outcome

Disciplinary

34

Contract not renewed

1

Dismissal

10

Final Written Warning

8

First Written Warning

3

No Further Action

6

Resigned

6

Grand Total

34

   
   

Suspension date 2015

Count of Outcome

Disciplinary

20

Dismissal

8

Final Written Warning

4

First Written Warning

2

No Further Action

4

Resigned

2

Grand Total

20

   
   

Suspension date 2014

Count of Outcome

Capability

3

Dismissal

2

Final Written Warning

1

Disciplinary

5

Dismissal

4

Final Written Warning

1

Grand Total

8

   
   

Suspension date 2013

Count of Outcome

Capability

3

Dismissal

2

Final Written Warning

1

Disciplinary

11

Dismissal

5

Final Written Warning

4

First Written Warning

1

NFA

1

Grand Total

14

   
   

Suspension date 2012

Count of Outcome

Capability

4

Dismissal

2

Final Written Warning

1

NFA

1

Disciplinary

20

Dismissal

12

Final Written Warning

3

First Written Warning

1

NFA

4

Grand Total

24



3013 - Lone Workers

Details:

Reference Number: 3013
Request Date: 30/08/2017

Question:

Please can you supply the following information regarding Local Authority Lone Workers.

Q.1 Does the Authority have a Lone Worker Policy?

Q.2 How does the Authority convey this information to its Lone Workers?

Q.3 How many staff work at the Authority?

Q.4 How many staff are classed as Lone Workers?

Q.5 What is the preferred training method for Lone Workers i.e. tool box talks, webinar, online courses?

Q.6 Are Lone Workers issued with mobile phones, if so are they iphone, Android, Windows, others?

Q.7 Is there an outsourced Lone Worker solution in use, if so what type of device and who supplies it.

Q.8 If there is a Lone Worker Solution in place when does the contract expire?

Q.9 What is the annual spend on Lone Worker Solutions?

Q10. Please provide contact details for the following Department Heads
· Health & Safety
· Social Care
· Highways, Streets & Public Transport
· Enforcement
· Housing
· Planning
· Leisure & Culture

Response:

Q.1 Yes

Q.2 See attachment

Q.3 4209

Q.4 This is dependant on changing circumstances on a daily basis.

Q.5 There is no preferred method. It would be based upon the needs of each service.

Q.6 Not all lone workers are issued with phones as they have access to landlines. However, those lone workers that do have mobile phones are issued with android phones.

Q.7 None

Q.8 None

Q.9  None - in terms of a 3rd party supply as far as we know

Q10  

· Health & Safety - Kelly Angus
kelly.angus@northumberland.gov.uk

· Social Care - Cath McEvoy
cath.mcevoy@northumberland.gov.uk

· Highways, Streets & Public Transport - David Laux
david.laux@northumberland.gov.uk

· Enforcement - Paul Hedley
paul.hedley@northumberland.gov.uk

· Housing - Phil Soderquest (including housing enforcement)
philip.soderquest@northumberland.gov.uk

· Planning - Geoff Paul
geoff.paul@northumberland.gov.uk

· Leisure & Culture
None currently in post


Attachments:

3016 - Sick Leave

Details:

Reference Number: 3016
Request Date: 30/08/2017

Question:

For each year since 2010:

- how many staff have taken sick leave due to work-related and non work-related stress;
- what proportion of the entire workforce is that;
- how many working hours/days have been lost due to work-related and non work-related stress?

 

Response:

Currently we do not differentiate between work related and non work related stress.

The report used to pull out the absence reason does not state the number of staff off with a particular absence, only the number of occasions and the number of days lost (FTE).

The response excludes Schools.

 

Year

FTE Lost Days

2010

4078.64

2011

3444.95

2012

4960.93

2013

6708.71

2014

10423.46

2015

8953.26

2016

10837.29

2017 to date

9271.77



3036 - Cautionary contacts list

Details:

Reference Number: 3036
Request Date: 04/09/2017

Question:

Under the Freedom of Information Act, please could you provide me with details of the council's 'cautionary contacts list' (CCL) or similar database.

A CCL is a system or register which lists potentially aggressive or abusive customers or members of the public, in an effort to protect council staff from potentially harmful situations, including physical assault and verbal abuse.

Individual departments may have their own lists, such as an “Adults Integrated System”, or have a marker known as a Cautionary Contact Flag.

Under data protection laws, it is important that I do not receive the names or addresses of those people on the register. However, I do seek other details including the ages (if known), the length of time they have been on the list (if known), the reasons for their inclusion and the council department who may come into contact with the person (if known).

In all cases, the most recent data should be submitted (for example, data present on the date of this request). Unless stated otherwise, all data will be treated as correct on the date of making this request.

 

Response:

Northumberland County Council does not maintain a central list of cautionary contacts and it is therefore to share the information requested. Each department within the Council has a Staff Protection Officer and operates a flagging system for potentially problematic individuals or, more often, addresses using their own departmental systems. In cases where it is deemed an individual may pose a risk across a range of Departments, the Council's Staff Protection Team, comprising the Corporate Staff Protection Coordinator, a Health and Safety Adviser and the Departmental Staff Protection Officers will assess the risk and determine if there is a need to share information more widely. Where this occurs a detailed risk assessment and justification process for identifying someone as a cautionary contact is essential in determining:


· whether there is a need for the threat to be communicated
· who needs to know about the threat
· what information is shared

 

When the Authority has determined that a person is a cautionary contact, he/she will be informed of this decision unless there is clear evidence that doing so is likely to have an adverse effect or increase the risk of violence.

 


3051 - Service user / customer experience feedback surveys

Details:

Reference Number: 3051
Request Date: 07/09/2017

Question:

Under the Freedom of Information Act, I would like to request the following information, for any Service User and/or Customer Experience feedback surveys and contracts in place within the Authority.

1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all).
2. Value of individual contract(s). Please specify whether “including VAT” or “plus VAT”.
3. Renewal date of current contract(s).
4. Contact details of officer(s) responsible for the contract(s).
5. Brief description of service provided by current supplier.
6. Where contracts have been renewed in the last 6 months, please can you also provide a shortlist of suppliers that bid for each contract.
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.).
8. Does the authority own and/or run Care Homes and if yes, how many.

 
 

Response:

1.
(a) The survey form that is provided as part of the google operating system/software package.
(b) Picker Institute Europe    
(c) National Highways and Transport Network

2.
(a) no charge
(b) £13,200 (including VAT)
(c) Annual fee = £8700.00

3.

(a) not applicable
(b) 2018
(c) No contract in place. Annual membership

4. Not applicable

5.

(a) & (b) Not applicable
(c) Annual Customer Service Satisfaction survey for Highways and Transport

6. Not applicable

7. Dependent upon value of term as to route. Any quotes or tenders would be published through ProContract. ProContract is widely used across the Public Sector. ProContract can be access using the following Council Link https://procontract.due-north.com/Login or Google.

8. The authority has two in–house care homes.

 


3074 - Services which trade to generate profit

Details:

Reference Number: 3074
Request Date: 11/09/2017

Question:

1. Which of your services trade to generate profit (please include services delivered through arms-length companies or similar bodies)?

2. How many staff are employed in each of the service areas listed in your answer to question 1 (please break you answer down into: senior managers [i.e. Head of Service or above], middle managers and supervisors, front line operatives including team leaders?

3. Of the staff listed for question 2, how many of them are subject to some form of performance related pay incentive?

4. What performance areas are targeted by the performance related pay incentives identified in your response to question 3?

5. How have the performance areas detailed in your answer to question 4 performed over the past 3 years (or since the performance related pay was introduced if it has been in place for less than 3 years)?

6. If your answer to question 5 identifies that the performance of any areas has not improved, has your authority identified any reasons why the performance related pay has not delivered the desired result?

Response:

1. Within Learning & Development, Northumberland Fire & Rescue Service has two service areas generating profit;
Commercial Training
Driving School

2. Commercial Training x 1 full time staff member and Driving School x 1 full time member of staff

3. Neither are subject to performance related pay.

4. Not applicable.

5. Not applicable.

6. Not applicable.

 


3077 - Personal support provision

Details:

Reference Number: 3077
Request Date: 13/09/2017

Question:

I am doing some research into how business support is delivered for senior/executive leaders across your organisation. If possible, I would like to know how you deliver your personal support in relation to the below please?:

1. How much Personal / Executive support do the following officers receive (or equivalent roles in your organisation) in FTE?

• Chief Executive
• Cabinet Members
• Exec Directors
• Directors
• Heads of Service / other senior leaders

2. Can you provide the role profiles for support staff to the above officers including salary bands?

3. Have you got examples of the types of support activity provided e.g. diary management, inbox management, meeting arrangement, complaints tracking, forward planning, action tracking and minute taking etc.

4. Is policy support included in the support provided by the above roles? If policy support is provided, is this in addition to the above support roles?

Response:

1.
• Chief Executive​ - 1.00 FTE​
• Cabinet Members​ - 2.00 FTE​
• Exec Directors​ - n/a
• Directors​ - 6.67 FTE​​
• Heads of Service / other senior leaders 3.5 FTE

Please note a number of PAs provide support to one or more Directors or Heads of Service. The Chief Executive is supported by an Executive Assistant.

2. Please see attached job descriptions, salary band for the PA is £18,070-£20,138 and the Executive Assistant is £23,398-£25,951.

3. Please see attached job descriptions.

4. Please see attached job descriptions.

 


3111 - Final exit package for Chief Executive

Details:

Reference Number: 3111
Request Date: 21/09/2017

Question:

I would like to request information under the Freedom of Information Act in relation to:

The exit package negotiated by Northumberland County Council and the former Chief Executive Steven Mason.

I would like to know to the nearest £10,000 bracket, the final exit package amount paid to the former Chief Executive.

this should include, lump sums, salary, loss of salary contributions, pension contributions and 'in kind' benefits.

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 22 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is intended for future publication.

Information intended for future publication.

22. (1) Information is exempt information if- (a) the information is held by the public authority with a view to its publication, by the authority or any other person, at some future date (whether determined or not),

The information requested is intended for future publication in 2017/18 accounts.

Public Interest Test Considerations

Section 22(1) is a qualified exemption which means that the information falling within the exemption still has to be released unless the public interest in disclosure is outweighed by the public interest in maintaining the exemption.

Northumberland County Council recognises that there is a general public interest in information held by public authorities being made available and that it should take place at the earliest appropriate time. This helps towards ensuring the public accountability and transparency of public authorities and promotes public engagement in any debate about the delivery of public services and the use of public funds.

However, the public interest can sometimes be best served by the planned publication of information at an appropriate time rather than in response to an individual request for that information ahead of that time.

On balance, and in all the circumstances of this particular case, we have concluded that the public interest is best served by the planned future publication of the information you have requested and by maintaining the exemption at section 22(1) at this time.


3113 - Organisational structure & external businesses

Details:

Reference Number: 3113
Request Date: 21/09/2017

Question:

Please may I have the managerial organisational structure for the council? Also a breakdown of the individual teams within the council also including the names and contact details including telephone numbers of all of the team members for each area.

Please also confirm a list of external business's used for outsourcing purposes by the council.

 

Response:

1. The management structure can be found in the statement of accounts via the link below:

http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Finance/Northumberland-County-Council-Draft-2016-17-State-of-Accounts-Subject-to-Audit.pdf

We are unable to provide a breakdown of the individual team as we currently employ over 4,000 member of staff (excluding schools). The time and cost involved in extracting the requested information and compiling it into a suitable format would exceed our statutory obligation to comply with the request; e.g. 2.5 days and/or £450.

2. This information is publicly available on the Contracts Register on the Northumberland County Council website via the following link:

https://procontract.due-north.com/ContractsRegister

 


3123 - Policy Officer/Research officer - staff

Details:

Reference Number: 3123
Request Date: 25/09/2017

Question:

Under the Freedom of Information Act 2000, please provide me with information on the following: ·

The name of employees with the job title ‘Policy Officer’ or ‘Research Officer’.

 

Response:

In the present case the County Council takes the view that some information is exempt under section 40, on the basis that it is personal information. In this case the Authority relies on sections 40.

Section 40 - Personal information .

(1) Any information to which a request for information relates is exempt information if it constitutes personal data of which the applicant is the data subject.

(2) Any information to which a request for information relates is also exempt information if- (a) it constitutes personal data which do not fall within subsection (1), and (b) either the first or the second condition below is satisfied.

(3) The first condition is- (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene- (i) any of the data protection principles, or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and (b) in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.