Related FOIs

2898 - Use of Airbnb

Details:

Reference Number: 2898
Request Date: 03/08/2017

Question:

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4)
b) the dates rented
c) the cost, including any extra charges
d) the purpose of the stay

2. How many Airbnb rentals do you currently have on a retainer?

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016?

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016?

 

Response:

We do not use Airbnb rentals.


2934 - Staff suspensions

Details:

Reference Number: 2934
Request Date: 10/08/2017

Question:

For the years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17, please provide:

1.The number of staff employed by the council to have been suspended, providing the date that each was suspended

a. Please provide the reason for the suspension
b. Please provide outcome of each suspension e.g. returned to work, dismissed or resigned
c. Please note whether the staff continued to receive pay and if so provide the pay bracket of their salary to the nearest £5000

 

Response:

The way that we have been able to recover data from prior to 2014 didn’t have exact dates so we have provided the information in calendar years rather than financial as requested

For point c. All staff who are suspended are done so without prejudice and on full pay. Due to a change in payroll systems we can't get the annual salary of those people who were suspended, at the point they were suspended, prior to 2014 easily.

 

Suspension date Summary of all years

Count of Outcome

Capability

10

Dismissal

6

Final Written Warning

3

No Further Action

1

Disciplinary

134

Contract not renewed

1

Dismissal

50

Final Written Warning

28

First Written Warning

10

No Further Action

19

Ongoing

17

Resigned

9

Grand Total

144

   
   

Suspension date 2017

Count of Outcome

Disciplinary

44

Dismissal

11

Final Written Warning

8

First Written Warning

3

No Further Action

4

Ongoing

17

Resigned

1

Grand Total

44



 

 

Suspension date 2016

Count of Outcome

Disciplinary

34

Contract not renewed

1

Dismissal

10

Final Written Warning

8

First Written Warning

3

No Further Action

6

Resigned

6

Grand Total

34

   
   

Suspension date 2015

Count of Outcome

Disciplinary

20

Dismissal

8

Final Written Warning

4

First Written Warning

2

No Further Action

4

Resigned

2

Grand Total

20

   
   

Suspension date 2014

Count of Outcome

Capability

3

Dismissal

2

Final Written Warning

1

Disciplinary

5

Dismissal

4

Final Written Warning

1

Grand Total

8

   
   

Suspension date 2013

Count of Outcome

Capability

3

Dismissal

2

Final Written Warning

1

Disciplinary

11

Dismissal

5

Final Written Warning

4

First Written Warning

1

NFA

1

Grand Total

14

   
   

Suspension date 2012

Count of Outcome

Capability

4

Dismissal

2

Final Written Warning

1

NFA

1

Disciplinary

20

Dismissal

12

Final Written Warning

3

First Written Warning

1

NFA

4

Grand Total

24



3013 - Lone Workers

Details:

Reference Number: 3013
Request Date: 30/08/2017

Question:

Please can you supply the following information regarding Local Authority Lone Workers.

Q.1 Does the Authority have a Lone Worker Policy?

Q.2 How does the Authority convey this information to its Lone Workers?

Q.3 How many staff work at the Authority?

Q.4 How many staff are classed as Lone Workers?

Q.5 What is the preferred training method for Lone Workers i.e. tool box talks, webinar, online courses?

Q.6 Are Lone Workers issued with mobile phones, if so are they iphone, Android, Windows, others?

Q.7 Is there an outsourced Lone Worker solution in use, if so what type of device and who supplies it.

Q.8 If there is a Lone Worker Solution in place when does the contract expire?

Q.9 What is the annual spend on Lone Worker Solutions?

Q10. Please provide contact details for the following Department Heads
· Health & Safety
· Social Care
· Highways, Streets & Public Transport
· Enforcement
· Housing
· Planning
· Leisure & Culture

Response:

Q.1 Yes

Q.2 See attachment

Q.3 4209

Q.4 This is dependant on changing circumstances on a daily basis.

Q.5 There is no preferred method. It would be based upon the needs of each service.

Q.6 Not all lone workers are issued with phones as they have access to landlines. However, those lone workers that do have mobile phones are issued with android phones.

Q.7 None

Q.8 None

Q.9  None - in terms of a 3rd party supply as far as we know

Q10  

· Health & Safety - Kelly Angus
kelly.angus@northumberland.gov.uk

· Social Care - Cath McEvoy
cath.mcevoy@northumberland.gov.uk

· Highways, Streets & Public Transport - David Laux
david.laux@northumberland.gov.uk

· Enforcement - Paul Hedley
paul.hedley@northumberland.gov.uk

· Housing - Phil Soderquest (including housing enforcement)
philip.soderquest@northumberland.gov.uk

· Planning - Geoff Paul
geoff.paul@northumberland.gov.uk

· Leisure & Culture
None currently in post


Attachments:

3016 - Sick Leave

Details:

Reference Number: 3016
Request Date: 30/08/2017

Question:

For each year since 2010:

- how many staff have taken sick leave due to work-related and non work-related stress;
- what proportion of the entire workforce is that;
- how many working hours/days have been lost due to work-related and non work-related stress?

 

Response:

Currently we do not differentiate between work related and non work related stress.

The report used to pull out the absence reason does not state the number of staff off with a particular absence, only the number of occasions and the number of days lost (FTE).

The response excludes Schools.

 

Year

FTE Lost Days

2010

4078.64

2011

3444.95

2012

4960.93

2013

6708.71

2014

10423.46

2015

8953.26

2016

10837.29

2017 to date

9271.77



3036 - Cautionary contacts list

Details:

Reference Number: 3036
Request Date: 04/09/2017

Question:

Under the Freedom of Information Act, please could you provide me with details of the council's 'cautionary contacts list' (CCL) or similar database.

A CCL is a system or register which lists potentially aggressive or abusive customers or members of the public, in an effort to protect council staff from potentially harmful situations, including physical assault and verbal abuse.

Individual departments may have their own lists, such as an “Adults Integrated System”, or have a marker known as a Cautionary Contact Flag.

Under data protection laws, it is important that I do not receive the names or addresses of those people on the register. However, I do seek other details including the ages (if known), the length of time they have been on the list (if known), the reasons for their inclusion and the council department who may come into contact with the person (if known).

In all cases, the most recent data should be submitted (for example, data present on the date of this request). Unless stated otherwise, all data will be treated as correct on the date of making this request.

 

Response:

Northumberland County Council does not maintain a central list of cautionary contacts and it is therefore to share the information requested. Each department within the Council has a Staff Protection Officer and operates a flagging system for potentially problematic individuals or, more often, addresses using their own departmental systems. In cases where it is deemed an individual may pose a risk across a range of Departments, the Council's Staff Protection Team, comprising the Corporate Staff Protection Coordinator, a Health and Safety Adviser and the Departmental Staff Protection Officers will assess the risk and determine if there is a need to share information more widely. Where this occurs a detailed risk assessment and justification process for identifying someone as a cautionary contact is essential in determining:


· whether there is a need for the threat to be communicated
· who needs to know about the threat
· what information is shared

 

When the Authority has determined that a person is a cautionary contact, he/she will be informed of this decision unless there is clear evidence that doing so is likely to have an adverse effect or increase the risk of violence.

 


3051 - Service user / customer experience feedback surveys

Details:

Reference Number: 3051
Request Date: 07/09/2017

Question:

Under the Freedom of Information Act, I would like to request the following information, for any Service User and/or Customer Experience feedback surveys and contracts in place within the Authority.

1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all).
2. Value of individual contract(s). Please specify whether “including VAT” or “plus VAT”.
3. Renewal date of current contract(s).
4. Contact details of officer(s) responsible for the contract(s).
5. Brief description of service provided by current supplier.
6. Where contracts have been renewed in the last 6 months, please can you also provide a shortlist of suppliers that bid for each contract.
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.).
8. Does the authority own and/or run Care Homes and if yes, how many.

 
 

Response:

1.
(a) The survey form that is provided as part of the google operating system/software package.
(b) Picker Institute Europe    
(c) National Highways and Transport Network

2.
(a) no charge
(b) £13,200 (including VAT)
(c) Annual fee = £8700.00

3.

(a) not applicable
(b) 2018
(c) No contract in place. Annual membership

4. Not applicable

5.

(a) & (b) Not applicable
(c) Annual Customer Service Satisfaction survey for Highways and Transport

6. Not applicable

7. Dependent upon value of term as to route. Any quotes or tenders would be published through ProContract. ProContract is widely used across the Public Sector. ProContract can be access using the following Council Link https://procontract.due-north.com/Login or Google.

8. The authority has two in–house care homes.

 


3074 - Services which trade to generate profit

Details:

Reference Number: 3074
Request Date: 11/09/2017

Question:

1. Which of your services trade to generate profit (please include services delivered through arms-length companies or similar bodies)?

2. How many staff are employed in each of the service areas listed in your answer to question 1 (please break you answer down into: senior managers [i.e. Head of Service or above], middle managers and supervisors, front line operatives including team leaders?

3. Of the staff listed for question 2, how many of them are subject to some form of performance related pay incentive?

4. What performance areas are targeted by the performance related pay incentives identified in your response to question 3?

5. How have the performance areas detailed in your answer to question 4 performed over the past 3 years (or since the performance related pay was introduced if it has been in place for less than 3 years)?

6. If your answer to question 5 identifies that the performance of any areas has not improved, has your authority identified any reasons why the performance related pay has not delivered the desired result?

Response:

1. Within Learning & Development, Northumberland Fire & Rescue Service has two service areas generating profit;
Commercial Training
Driving School

2. Commercial Training x 1 full time staff member and Driving School x 1 full time member of staff

3. Neither are subject to performance related pay.

4. Not applicable.

5. Not applicable.

6. Not applicable.

 


3077 - Personal support provision

Details:

Reference Number: 3077
Request Date: 13/09/2017

Question:

I am doing some research into how business support is delivered for senior/executive leaders across your organisation. If possible, I would like to know how you deliver your personal support in relation to the below please?:

1. How much Personal / Executive support do the following officers receive (or equivalent roles in your organisation) in FTE?

• Chief Executive
• Cabinet Members
• Exec Directors
• Directors
• Heads of Service / other senior leaders

2. Can you provide the role profiles for support staff to the above officers including salary bands?

3. Have you got examples of the types of support activity provided e.g. diary management, inbox management, meeting arrangement, complaints tracking, forward planning, action tracking and minute taking etc.

4. Is policy support included in the support provided by the above roles? If policy support is provided, is this in addition to the above support roles?

Response:

1.
• Chief Executive​ - 1.00 FTE​
• Cabinet Members​ - 2.00 FTE​
• Exec Directors​ - n/a
• Directors​ - 6.67 FTE​​
• Heads of Service / other senior leaders 3.5 FTE

Please note a number of PAs provide support to one or more Directors or Heads of Service. The Chief Executive is supported by an Executive Assistant.

2. Please see attached job descriptions, salary band for the PA is £18,070-£20,138 and the Executive Assistant is £23,398-£25,951.

3. Please see attached job descriptions.

4. Please see attached job descriptions.

 


3111 - Final exit package for Chief Executive

Details:

Reference Number: 3111
Request Date: 21/09/2017

Question:

I would like to request information under the Freedom of Information Act in relation to:

The exit package negotiated by Northumberland County Council and the former Chief Executive Steven Mason.

I would like to know to the nearest £10,000 bracket, the final exit package amount paid to the former Chief Executive.

this should include, lump sums, salary, loss of salary contributions, pension contributions and 'in kind' benefits.

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 22 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is intended for future publication.

Information intended for future publication.

22. (1) Information is exempt information if- (a) the information is held by the public authority with a view to its publication, by the authority or any other person, at some future date (whether determined or not),

The information requested is intended for future publication in 2017/18 accounts.

Public Interest Test Considerations

Section 22(1) is a qualified exemption which means that the information falling within the exemption still has to be released unless the public interest in disclosure is outweighed by the public interest in maintaining the exemption.

Northumberland County Council recognises that there is a general public interest in information held by public authorities being made available and that it should take place at the earliest appropriate time. This helps towards ensuring the public accountability and transparency of public authorities and promotes public engagement in any debate about the delivery of public services and the use of public funds.

However, the public interest can sometimes be best served by the planned publication of information at an appropriate time rather than in response to an individual request for that information ahead of that time.

On balance, and in all the circumstances of this particular case, we have concluded that the public interest is best served by the planned future publication of the information you have requested and by maintaining the exemption at section 22(1) at this time.


3113 - Organisational structure & external businesses

Details:

Reference Number: 3113
Request Date: 21/09/2017

Question:

Please may I have the managerial organisational structure for the council? Also a breakdown of the individual teams within the council also including the names and contact details including telephone numbers of all of the team members for each area.

Please also confirm a list of external business's used for outsourcing purposes by the council.

 

Response:

1. The management structure can be found in the statement of accounts via the link below:

http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Finance/Northumberland-County-Council-Draft-2016-17-State-of-Accounts-Subject-to-Audit.pdf

We are unable to provide a breakdown of the individual team as we currently employ over 4,000 member of staff (excluding schools). The time and cost involved in extracting the requested information and compiling it into a suitable format would exceed our statutory obligation to comply with the request; e.g. 2.5 days and/or £450.

2. This information is publicly available on the Contracts Register on the Northumberland County Council website via the following link:

https://procontract.due-north.com/ContractsRegister

 


3123 - Policy Officer/Research officer - staff

Details:

Reference Number: 3123
Request Date: 25/09/2017

Question:

Under the Freedom of Information Act 2000, please provide me with information on the following: ·

The name of employees with the job title ‘Policy Officer’ or ‘Research Officer’.

 

Response:

In the present case the County Council takes the view that some information is exempt under section 40, on the basis that it is personal information. In this case the Authority relies on sections 40.

Section 40 - Personal information .

(1) Any information to which a request for information relates is exempt information if it constitutes personal data of which the applicant is the data subject.

(2) Any information to which a request for information relates is also exempt information if- (a) it constitutes personal data which do not fall within subsection (1), and (b) either the first or the second condition below is satisfied.

(3) The first condition is- (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene- (i) any of the data protection principles, or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and (b) in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.


3210 - Strategic Review & Arch

Details:

Reference Number: 3210
Request Date: 11/10/2017

Question:

In a press article published in both the Evening Chronicle and Journal on the 8th August 2017. Peter Jackson (Leader of Northumberland County Council and Arch Group Board member) was quoted as stating the Strategic Review of Northumberland County Council development company was under way.

With regard to the Strategic review I would be obliged if you could please provide me with the following information:-

A) Who are the current Arch Board members, and what date was each appointed?

B) Who is a carrying out the Strategic review of the Arch Group?

C) Who is leading on the Strategic review, is it the Arch Board or Northumberland County Council?

D) What areas are currently under review and by whom? (Please provide detail into each area)

E) How long is the review anticipated to last?

F) Please provide a copy of the Arch Board or any other strategic report setting out the reasons for the review and a copy of the Arch Board minutes approving the strategic review content (with attendance list and any votes taken).

G) Please provide the terms of reference/engagement for any parties carrying out the review

H) Please provide the cost of the review (internal and External costs)

I) What involvement within the review have members of any Arch Senior Management Team or Senior Leadership team had to date?

J) What involvement and role is Northumberland County Council taking regarding the strategic review?

K) Have all potential conflicts of Interest regarding the conservative party manifest o pledge (to scrap Arch) been reviewed in order to ensure that the strategic review is open, transparent and fair?

L) The article of the 8th August 2017 stated that the Arch Group Chief Executive and Arch Group Director of Finance are currently suspended, what if any opportunity have these staff had to contribute to the strategic review process?

M) What date were the Arch Group Chief Executive and Arch Group Director of Finance suspended?

N} Have previous Board Members been asked to contribute to the review or participate in the review in order to gain from their experience as to where they believe improvements could be made?

Additionally and again under the Freedom of Information act 2000, I would be obliged if the following information can be provided.

O) A list of all previously approved schemes/purchases to be carried out by the Arch Group that have now been cancelled. (including value of scheme and reason for cancellation}

P) A list of all the Capital schemes within Northumberland County Council current approved Capital programme (Full Council February/March 2017} that have now been cancelled.

Q) Specifically regarding the cancelled Northumberland County Council Headquarter move, can you please provide the following details:-
a} The approved budgets either within Northumberland County Council or Arch? (please include all budgets in relation to any land acquisitions, infrastructure work and costs to date on the Headquarters)
b) What is the actual cost to date for the full development?
c) What are the estimated costs regarding the termination of Galliford Try' s contract regarding the construction of the Headquarters?
d) What is the current estimate of the refurbishment costs for the current Headquarters in Morpeth, and how will it now be financed?
e} Will the cost for refurbishment of the existing building require any additional council approval and internal approvals and if so what forum will approve?
f} What level of revenue savings has the council lost due to the cancellation of the move to Ashington, and how will the impact of this loss be managed?

R) Peter Jackson has stated that there is a financial black hole within the Northumberland County Councils current approved budget, how much is this financial black hole and how has it arisen?

S) What action is currently being taken to alleviate this financial pressure?

T} Has any action been taken within Northumberland County Council to determine how this black hole has materialised?

 

Response:

A)

Peter Jackson
Leader of Northumberland County Council
Date appointed:    04 Jul.2011

Chris Sayers
Governor of the University of Northumbria
Date appointed:    18 Oct.2017

Cllr Richard Wearmouth
Chair of Arch
Date appointed:    21 Jun.2017

Cllr Wayne Daley
Deputy Leader of Northumberland County Council
Date appointed:    21 Jun.2017

John Woodman
Date appointed:    21 Jun.2017

Cllr Grant Davey
Date appointed:    04 Jul.2011

Cllr Jeff Reid
Date appointed:    18 Oct.2012

B) The Strategic Review comprises a number of strands, each of which is led by a relevant subject matter expert, and which will also reflect the views of other key stakeholders such as Arch’s own staff.

C) Arch Board

D) All aspects of Arch governance are currently under review. Due to the nature of this work, it would be inappropriate to provide details of specific areas at the current time.

E) The Strategic Review is anticipated to be finished by the end of November 2017.

F) N/A

G) Please see (D) above. Due to the nature of this work, it would be inappropriate to provide details of what is included in the Terms of Reference at the current time.

H) Where Internal resources are used, there will be no direct cost. Where external resources are utilised, there may be a cost but at the present time such are not known.

I) Input into the engagement process.

J) Supporting the review process as required.

K) The strategic review is being undertaken by relevant subject matter experts which are independent , non political and unbiased.

L) It would be inappropriate to provide information relating to any specific staff members for reasons relating to the data protection rights of those individuals .

M) It would be inappropriate to provide information relating to any specific staff members for reasons relating to the data protection rights of those individuals .

N) Please see (D) above. It would not be appropriate to provide details on the content of the review at the current time.

O) A list of all previously approved schemes/purchases to be carried out by the Arch Group that have now been cancelled. (including value of scheme and reason for cancellation):

 

Developments on behalf of Northumberland County Council.

Project

Value of Scheme

Reason for cancellation

Headquarters Building, Portland Park

£34,400,000

Northumberland County Council instruction

Blyth Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

Berwick Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

Morpeth Hotel and Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

 

Developments and Acquisitions by Arch

Project

Value of Scheme

Reason for cancellation

Mitford Estates Acquisition (Commercial elements)

£3,032,243

No longer in line with Board priorities

Mitford Estates Acquisition (Residential elements)

£12,720,000

No longer in line with Board priorities

Howdon Green

£4,320,000

No longer in line with Board priorities

9 Wentworth Way

£173,20

No longer in line with Board priorities


P) With the exception of the new Council Headquarters scheme which is in the process of being varied with the contractor to exclude the building element, no other schemes have been cancelled from the programme. However a number of schemes have been put on hold whilst a revised programme is prepared for inclusion in the Council’s new Medium Term Plan for 18/19 onwards. The revised programme is only at draft stage and has not yet been approved.

Q) a) The total approved NCC budget cost for the headquarters building was £34m with an additional £8.7m for infrastructure works. The NCC HQ site is within an area of Ashington designated Portland Park (formerly the “Ashington North East Quarter”). Arch did not have a separate budget for land assembly in this location.

b) Costs incurred to-date include £3, 242,306 on pre-construction and £4,889,548 on site preparation and infrastructure construction much of which relates to the highways element of the works which has been allowed to proceed.

c) The formal legal variation to the contract has not yet been completed and therefore for commercial reasons it would be inappropriate to release an estimated cost at this stage.

d) The full scope of the refurbishment works for County Hall have not yet been determined and therefore funding options have not yet been considered

e) The cost of County Hall refurbishment will be approved in the same way as other capital projects with an overall budget signed off by Council as part of the Medium Term Financial Plan and then a specific business case considered by Cabinet.

f) The projected annual savings in building running costs as a result of moving to Ashington did not take into account building efficiency savings as a result of modernising the existing County Hall and the opportunity of sub-letting excess space to generate additional income. Any impact on savings will be incorporated into a wider review of required savings being undertaken by the New Administration.

R) An independent review of the Council's finances is currently underway.

S) Once the financial review has been completed, the findings will be reviewed and an action plan will be developed accordingly.

T) This is part of the independent financial review.

 


3217 - Crimes & abuse

Details:

Reference Number: 3217
Request Date: 12/10/2017

Question:

1. How many disabled people have you victimised, harassed or abused?

2. How many times have you been notified of victimisation, harassment or abuse but ignored it?

3. How many prosecutions for misleading prices offences have you taken? (per year since 2004)

4. How many times have you attempted to discipline anyone for doing too much/extra work?

5. How many times have you commenced disciplinary action against an employee without telling the subject of those proceedings what they were alleged to have done wrong?

6. How many times have you failed to make reasonable adjustments as required by law to assist disabled employees?

7. How many times have you deliberately set about to orchestrate the dismissal of a dedicated, decorated, diligent if disabled employee?

8. How many times have you, or any of your officers, lied to a court of law?

9. How many times have you prosecuted anyone for telling the truth?

10. How many episodes of abuse have you condoned?

 

Response:

1. None

2. None

3. None

4. None

5. None

6.None

7. None

8. None

9. None

10. None

 


3225 - Staff leaving the authority

Details:

Reference Number: 3225
Request Date: 16/10/2017

Question:

a) Since 04/05/2017 how many staff have left the authority through redundancy?
b) Since 04/05/2017 how much has been spent on redundancy costs?
c) Since 04/05/2017 how many staff have left the authority on compromise agreements?
d) Since 04/05/2017 how much has been spent on compromise agreements including all benefits to the leaving party?

Response:

Schools
a) 88
b) £556,689.65
c) 18
d) £144,765.22

Non Schools
a) 14
b) £113,773.21
c) 3
d) £59,634

 


3235 - Apprenticeships

Details:

Reference Number: 3235
Request Date: 18/10/2017

Question:

Please send me your response to the following questions:

1. On average, between the period of the 30th September 2016 – 1st October 2017,
a. What was your headcount of employees?
b. What was your headcount of apprentices?
c. What was your headcount of apprentices, that had a disability?

 

2. In the period between 30th September 2016 – 1st October 2017,
a. How many apprenticeship starts were made during this period?
b. How many apprenticeship starts were made during this period by people that had a disability?
c. How many people applied for your apprenticeships, that had a disability?
d. How many people received interviews for your apprenticeships, that had a disability?
e. How many people were unsuccessful in securing your apprenticeships, that had a disability?

 

3. In the next year, do you have any plans to increase the number of apprentices you employ that have a disability?
a. Do you currently offer any support initiatives to help enable disabled people to access your apprenticeships?
b. If yes, what are these initiatives?

Gov.UK definition of disability - You’re disabled under the Equality Act 2010 if you have a physical or mental impairment that has a ‘substantial’ and ‘long-term’ negative effect on your ability to do normal daily activities.

What ‘substantial’ and ‘long-term’ mean

· ‘substantial’ is more than minor or trivial, eg it takes much longer than it usually would to complete a daily task like getting dressed
· ‘long-term’ means 12 months or more, eg a breathing condition that develops as a result of a lung infection

Gov.UK definition of apprentice - Apprentices are aged 16 or over and combine working with studying to gain skills and knowledge in a specific job.

Response:

1.

a. 4221 headcount. As full time equivalent (FTE) this would be 3682.96.
b. 304 headcount. All apprentices are full time so the FTE is also 304.
c. 33 headcount. As above all apprentices are full time so the FTE is also 33.

2.

a. 165
b. 20
c. Overall there were 2118 applicants. 67 people applied with a disability.
d and e. There are three stages to the recruitment process for apprenticeships: application stage. Screening stage to identify readiness for an apprenticeship and English and maths skills. Employer Interview.

We had 67 applications from people with a disability. The stages reached by the 67 applicants is set out below:

- Application - 1 applicant was unsuccessful due to incomplete completion of the application process.
- Screening - 66 applicants were invited to screening. 26 applicants declined to attend. 5 did not meet the requirements of the apprenticeship programme and were referred to one to one support from the coaching team. 4 Applicants are in progress at the screening stage.
- Employer Interview - 31 applicants have reached the interview stage. 11 have been unsuccessful and have been referred for one to one support from the coaching team. 20 have been successful and commenced in their apprenticeship.

3. Yes
a. Yes
b. We have set aside £225000 to support 33 Northumberland young people aged 16-24 with an Education and Health Care Plan (EHCP) to commence apprenticeships with Northumberland County Council in 2018.

 


3257 - Communications Team Information

Details:

Reference Number: 3257
Request Date: 23/10/2017

Question:

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.

 

Response:

1)
2011/12 £409,630.
2012/13 £430,820.
2013/14 £384,230.
2014/15 £416,570.
2015/16 £661,370.
2016/17 £587,660.

2)
2011/12 14
2012/13 12
2013/14 18
2014/15 13
2015/16 14
2016/17 13

3) Please see the attached.

 


3263 - Unacceptable behaviour policy

Details:

Reference Number: 3263
Request Date: 24/10/2017

Question:

Would you kindly provide me copy of your Unacceptable Behaviour Policy [UBHP] used to deal with vexatious or abusive members of the public. I am aware most Local Authorities are lawfully able to implement a single point of contact Protocol [SPOC] and a email intercept/redirection protocol [EIRP] if these protocols do not fall to UBHP kindly provide me the guidelines Policy relied on to implement SPOC/EIRP.

Response:

As far as we is aware there is no UBHP Policy

Please find attached a copy of the SPOC Policy and the Habitual and Vexatious policy.

 


3264 - Social Services

Details:

Reference Number: 3264
Request Date: 24/10/2017

Question:

1. How many allegations of a) sexual assault and b) sexual harassment has your council received relating to social service' staff in each of the past four calendar years? These include full time employees and contractors.
2. In how many of the cases were any of the alleged victims under 18 at the time of the alleged offence?
3. In how many of the cases were any of the alleged victims current or former clients/customers?
4. For each case, did it lead to i) internal disciplinary proceedings, ii) external disciplinary proceedings (i.e. through a regulator) and/or iii) a financial settlement?
5. For each case, please provide a broad description of the allegations involved, including the number of alleged victims / alleged perpetrators; their age (within a 10-year band); the date of the alleged offence and whether the alleged perpetrator occupied a managerial position.
6. For each case, please list the gender of the alleged perpetrator and the alleged victim. Alternatively, provide totals for the genders of the alleged perpetrators and alleged victims across all of your cases.
7. For each case which was dealt with by disciplinary proceedings, please state how many alleged offenders were i) fired; ii) suspended, iii) received written or verbal warnings.
8. Please provide the value of any financial settlement in each case.
9. Did any settlements (financial or otherwise) include clauses placing any restriction on the ability of the alleged victim to discuss the events involved - or the council itself? If so, how many?

 

Response:

1. Less than 5

2. Less than 5

3. Less than 5

4, Police investigation and internal investigations

5. Due to such small numbers we do not feel able to disclose this information as it provides too much detail and could identify individuals and is therefore exempt under S.40(2).

6. The alleged victims were female, the alleged perpetrators male.

7. The proceedings found there was insufficient evidence to support the allegations and no further action was taken.

8. N/A in any case

9. No

 


3300 - Software

Details:

Reference Number: 3300
Request Date: 01/11/2017

Question:

1. The software used by the Media/Communications team to manage press enquiries, send press releases, monitor the media and maintain a press contacts database.

2. The software used by the Media/Communications team to manage and store interactions with stakeholders (e.g. the media, regulators, government agencies, the community, the public)

3. The software used by the Public Affairs or any other relevant team to monitor the political environment and Parliament and log interactions with politicians, civil servants, lobbying bodies, trade unions, etc.

 

Response:

1. Vuelio

2. Vuelio

3. N/A


3317 - Pool Cars

Details:

Reference Number: 3317
Request Date: 03/11/2017

Question:

Pool car usage data for the period 2015/16 and 2016/17

1. How many pool cars, either leased or owned, does your council have?

2. What is the total annual spend on pool cars?

3. What is the total annual miles of pool cars?

4. How many regular pool car users are there?

5. How many casual pool car users are there?

6. What is the overall cost per mile of pool cars?

Staff car for work usage data

We understand local authorities can maintain and attribute data to more than one category of pool car user. For example, essential pool car users in receipt of a lump sum for mileage, pool car users, and casual users. For the period 2015/16 and 2016/17, in each of your local authority’s defined categories:

7. How many council staff use their own car during the course of the day to carry out council work?

8. How many miles were travelled by staff in their own car on council activity?

9. What was the average cost per mile reimbursed to users?

10. What was the target cost per mile?

11. How much did your council spend in 2015/16 and 2016/17 on reimbursing staff for miles travelled for council activity in their own cars?

Operational policies

12. Please provide the name and/or job title of the person responsible for developing and monitoring policies on employee car usage in your council.

13. What policies, working documents or plans does your council have in place to reduce volume and/or cost per mile of usage by pool and/or staff cars?

14. What policy documents does the council hold on general car usage policy and associated targets and metrics?

15. Is your local authority pursuing new methods to address major issues or needs around car usage in your local authority? If yes, please provide the supporting documentation.

Commuting

16. What is the average number of staff arriving to work in offices or other shared places of work of the council on a weekday?

17. Of that number, how many staff on average drive their own car to that office?

18. Does your council have any carpool or similar commuting schemes in place?

19. If so, what incentives or compensation is offered to encourage staff to take advantage of these?


Response:

See attachments


3328 - ARCH - NCC staff suspended from May 2017

Details:

Reference Number: 3328
Request Date: 08/11/2017

Question:

1. How many staff at Northumberland County Council have been suspended since the review of ARCH was launched in May 2017?


2. Can you provide the reasons why each staff member has been suspended?


3. Can you also state whether each staff member remains suspended, if it has been lifted, or if they are no longer employed by the council?

 

Response:

1. None

2. N/A

3. N/A


3355 - Sexual harassment

Details:

Reference Number: 3355
Request Date: 14/11/2017

Question:

1. How many sexual harassment complaints/allegations have been made by council staff about co-workers/contractors to your council in the last five financial years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

2. How many sexual harassment complaints/allegations have been made by members of the public about council staff/contractors to your council in the last five financial years - 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

3. Of these complaints, how many were made against men and how many against women. Please give this figure for each individual financial year above.

4. Please provide a total figure of how many individual men and how many individual women have had complaints about them in the above five financial years.

5. What was the overall outcome of each of the complaints detailed in questions 1 & 2 e.g. disciplinary, sacking, warning etc.

Response:

1.
2016-17 - one ​
2015-16 - none
2014-15 - one
2013-14 - none
2012-13 - none

​2. Nil. ​

3.​ ​
​2016-17 - one complaint was made against one man.​
2​014-15 - one complaint was made against one man​

4. Two men.

5.

​2016-17 - employee issued with a written warning.​
​2014-15 - employee was dismissed


3365 - Senior / Executive recruitment

Details:

Reference Number: 3365
Request Date: 17/11/2017

Question:

Please send me for each of the financial years listed below:

- 2015-16
-2016-17
-2017-18 (Year to Date (YTD))

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director
c. Assistant Director
d. Head of Service

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)

If it is not possible to break out spend by a. and b. above please provide total spend.

Response:

2015-16

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director
c. Assistant Director
d. Head of Service - 1

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments - 1 appointment of the above head of service post was a 3 month FTC which was then advertised on a permanent basis within the next financial year.
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or - role was directly sourced
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1. Unknown
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)

2016-17

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director - 1
c. Assistant Director
d. Head of Service - 1

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments - Head of service appointment was a 6 fixed term contract. Service Director was permanent
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or - the roles were directly sourced
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1. Unknown
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)

2017-18 - Following the departure of the Chief Executive, the Deputy Chief Executive become Interim Chief Executive and then was appointed on a permanent basis following a recruitment and restructure process of the organisations senior management team.

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director -
c. Assistant Director
d. Head of Service

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)


3377 - Public relations

Details:

Reference Number: 3377
Request Date: 20/11/2017

Question:

We are conducting a short piece of research for a new public relations and marketing client that is interested in bidding for public sector contracts.

Part 1

1. Does your department currently use a private company to undertake any of the following services:
• Public Relations
• Social Media Communications
• External Stakeholder Communications
• Internal Stakeholder Communications.

2. If yes, can you please confirm:
• When the current contract was last let
• When the current contract expires
• Whether the current contract has options to extend its length
• When you expect to re-tender the contract.

3. If no (to question 1 above), are you considering letting such a contract in the future and if so, do you have an approximate timetable for engaging the market?

Part 2

4. Have you used a private company to help you with any other marketing or public information campaigns in the past 2 years?

5. If so, could you please provide a brief overview of what those campaigns were about and approximately how long your contract with the company was for to support the campaign(s)?

Response:

Part 1

1. No
2. N/A
3. No

Part 2

4. Yes
5. Advertorials promoting the work/success of the council in Northumberland based newspapers. Length of contract approx three months.


3379 - Analyst jobs and also jobs involving a spatial component (GIS)

Details:

Reference Number: 3379
Request Date: 20/11/2017

Question:

I am interested in doing a cross council survey on "Analyst" jobs and also jobs involving a spatial component (GIS) and how much value council's put on them in the North East, as compared to other parts of the country.

Accordingly may I have copies of job descriptions for the following, and salary ranges for the posts. I am happy to receive electronic copies in any common format:

Officers with the following roles either in their jobs, or as part of a team. e.g. A GIS officer, or a reseracher in the GIS team for example:

GIS
Intelligence
Research
Analyst
Spatial Analysts
Investigation
Gazetteer Custodians
LLPG Officers
LSG

Response:

We have one role with GIS in the title

GIS & Land Ownership Officer - Band 5 (£20,456 - £22,434)
Intelligence Officer - Band 8 (£30,480 - £34,196)
Senior Research Officer - Band 7 (£26,556 - £29,854)

See attached job descriptions.


3383 - Teachers and social care workers taking leave for mental health-related illnesses

Details:

Reference Number: 3383
Request Date: 20/11/2017

Question:

Under the Freedom of Information Act can I ask for the following information on teaching staff and social care workers taking sick leave due to mental health-related illnesses (such as stress, depression, anxiety, bipolar disorder, etc.)

By teaching staff I am referring to teaching staff at local authority-run primary and secondary schools in your area. I would like the information for all teachers and teaching assistance staff. This includes: teaching assistants, NQTs, teachers, middle management, senior management and head teachers.

By social care staff I am referring to staff employed by your council working in adult social care.

Please could I have information on:

1.
a) The total number of teaching staff employed at local-authority run schools in your area in the financial years 2013/14, 2014/15, 2015/16 and 2016/17?

b) The number of calendar days teaching staff have taken off due to mental health-related illnesses in the financial years 2013/14, 2014/15, 2015/16 and 2016/17?

c) The number of teaching staff who have taken a period of leave due to mental health-related illnesses of one month or more in the financial years 2013/14, 2014/15, 2015/16 and 2016/17

2.
a) The number of social care staff employed by your council in the financial years 2013/14, 2014/15, 2015/16 and 2016/17

b) The total number of calendar days that social care staff have taken off due to mental health-related illnesses in the financial years 2013/14, 2014/15, 2015/16 and 2016/17

c) The number of social care staff who have taken a period of leave due to mental health-related illnesses of one month or more in the financial years 2013/14, 2014/15, 2015/16 and 2016/17

 

Response:

1.
a) Each school keeps their own information.

b) Each school keeps their own information.

c) Each school keeps their own information.

2.
a) As at 31 March:
2013/14 - 1,161
2014/15 - 1,147
2015/16 - 1,080
2016/17 - 1,150

b) Unable to provide figures prior to 1 April 2014 due to changes in payroll system.
2014/15 - 8190
2015/16 - 7457
2016/17 - 8845

c)

2015/16 and 2016/17
2013/14 - 32
2014/15 - 51
2015/16 - 62
2016/17 - 67

 


3404 - The former chief executive of the authority

Details:

Reference Number: 3404
Request Date: 22/11/2017

Question:

I'd like to request copies of all documentation held by the council relating to the departure of the former chief executive of the authority, Steven Mason.

Specifically:

* Copies of all correspondence and meetings held between council members and officers relating to the departure of Steven Mason - which was officially announced on May 25, 2017.

* Records of meetings and documentation relating to the financial package Steven Mason received for leaving his post as chief executive "by mutual consent".

* Records of discussions and meetings held to consider the future of Mrs Helen Mason's post as manager of Ponteland Leisure Centre, and any financial package she received.

Response:

The information can clearly be related to the former Chief Executive and therefore represents the individual's personal data. The Council considers that disclosure relates to the individual's departure from the Council and forms part of their personnel record, which is separate from information about the individual's duties as the former Chief Executive. There would be an expectation that this would be held in confidence.

There would be an expectation that personnel records would not be released into the public domain as it would have an unjustified adverse effect of the individual and would breach Principle 1 of the Data Protection Act.

Information that will be available to the public will be financial information. This information will be published in our Annual Accounts.

 

With regards to Mrs Helen Mason, Mrs Mason was employed by Active Northumberland who would be the data controller of their records and therefore should redirect that element of the request to Active Northumberland.

 


3436 - Strategic Review of Arch

Details:

Reference Number: 3436
Request Date: 30/11/2017

Question:

Please provide the recent Strategic review of the Council's Arch Development company

Response:

Northumberland County Council confirms that we hold information relevant to your request.

A disclosure under the Freedom of Information Act is a release of information to the world at large and not an individual requester. In this case information held is prohibited from disclosure under the Local Government Act 1972, Schedule 12A, Part 1.


3445 - Use of the voluntary Real Living Wage

Details:

Reference Number: 3445
Request Date: 27/11/2017

Question:

The information we require relates to the use of the voluntary Real Living Wage in your local authority. As you may know, this is a voluntary scheme created by the Living Wage Foundation. Around 3,600 employers across the UK have voluntarily agreed to pay their staff a wage which is based on the real cost of living, as determined by the Living Wage Foundation. The Living Wage Foundation currently calculate the costs of a Real Living Wage to be £10.20 per hour in Greater London and £8.75 per hour outside of London. More information is available here https://www.livingwage.org.uk/what-real-living-wage

To be clear, these questions do not relate to your statutory requirement to offer the Minimum Wage (£7.05 per hour for those aged under 25 years) or the National Living Wage (£7.50 per hour for those aged over 25 years).

Please can you tell us:

1. Has your local authority chosen to become a Real Living Wage employer (i.e. made a voluntary commitment to pay all staff the Real Living Wage as determined by the Living Wage Foundation)?

2. Do you currently require contractors who deliver social care in your local authority to be Real Living Wage employers?

3. Over the last 12 months, have tendering processes favoured (i.e. offered additional marks to) organisations which can demonstrate that they are Real Living Wage employers

Response:

1. We pay the Northumberland Living Wage.

2. No

3. We do not require providers to be Real Living Wage Employers but we do require they comply with HMRC statutory requirements and in many cases providers pay over and above those levels.

 


3455 - Strategic review of Arch

Details:

Reference Number: 3455
Request Date: 07/12/2017

Question:

Can I get a copy of the report published following the strategic review of Arch.

Response:

Northumberland County Council confirms that we hold information relevant to your request.

A disclosure under the Freedom of Information Act is a release of information to the world at large and not an individual requester. In this case information held is prohibited from disclosure under the Local Government Act 1972, Schedule 12A, Part 1.

 


3473 - Teachers

Details:

Reference Number: 3473
Request Date: 12/12/2017

Question:

Under the Freedom of Information Act can you provide me with the following information:

1. How many teacher vacancies are there currently in your local authority? Could I have this information for both primary and secondary schools please? For secondary schools, is it possible to advise how many of these vacancies are for maths, science, technology and English teachers separately.

2. How many supply teachers are there in your local authority? Do you have any vacancies for supply teachers? Could you please advise whether you have a shortage of supply teachers? Could I have this information for both primary and secondary schools please?

3. Have there been any cases in your local authority where schools have had to cancel lessons or full school days because of a lack of teachers? If so, how many cases have there been in this current school year? Could I please have this information for the last 5 years?

4. How many teachers in your local authority are currently off on long term sickness? Could you advise how many of these are off with stress or stress related illnesses? Could I please have this information for the last 5 years?

5. What is your current sickness rate?

6. How many teachers in the last academic year have taken early retirement due to ill health? Could I please have these figures for the last 5 years?

7. How much is your local authority budget for schools? Could I please have these figures for the last 5 years?

8. How much is your local authority capital budget for schools? Could I please have these figures for the last 5 years?

9. How much have you spend on a) advertising and b) Re-advertising teaching posts

Response:

1. Below is a link to the Council’s vacancies which include teachers.

https://www.northeastjobs.org.uk/default.aspx?page=orghome&orgid=87

2. The Council does not hold this information. You will need to contact each school directly. You can find their contact details via the following link:

http://www.northumberland.gov.uk/Education/Schools/Contact.aspx

3. The Council does not hold this information. You will need to contact each school directly. You can find their contact details via the following link:

http://www.northumberland.gov.uk/Education/Schools/Contact.aspx

4. The Council does not hold this information. You will need to contact each school directly. You can find their contact details via the following link:

http://www.northumberland.gov.uk/Education/Schools/Contact.aspx

5. The Council does not hold this information. You will need to contact each school directly. You can find their contact details via the following link:

http://www.northumberland.gov.uk/Education/Schools/Contact.aspx

6. Nil

7. Local authority budget for schools for the last 5 years

2017/18  £128,803,920
2016/17  £135,097,790
2015/16  £140,795,880
2014/15  £139,772,490
2013/14  £146,801,810

8. The following figures identify actual capital spend for 2013-14 through to 2016-17, plus the current budget for 2017-18

2013-14  £8,074,152 (actual)
2014-15  £12,752,301 (actual)
2015-16  £15,815,640 (actual)
2016-17  £10,759,211 (actual)
2017-18  £52,077,659 (budget)

9. The Council does not hold this information. You will need to contact each school directly. You can find their contact details via the following link:

http://www.northumberland.gov.uk/Education/Schools/Contact.aspx

 


3480 - Violent incidents in Schools

Details:

Reference Number: 3480
Request Date: 15/12/2017

Question:

Under the Freedom of Information Act 2000, I'm looking for statistics on the number of violent incidents recorded in schools in your local authority area.

If possible within the given time limits, could you break down incidents by perpetrator / victim - ie. violence by pupil towards staff, violence by pupil towards pupil, violence by staff towards staff, violence by staff towards pupil.

If possible within the time limits, please break down the incidents by school

Please provide the figures broken down over the last three years - ie. how many per year (whether calendar / financial year is most appropriate)

Response:

2014/15 - Physical Violence - Pupil assaulting staff        

 

Y

Grand Total

First School

11

11

Middle School

4

4

Primary School

5

5

Grand total

20

20

 

2014/15 - Physical Violence - Pupil assaulting pupil        

 

Y

Grand Total

High School

3

3

Middle School

1

1

Secondary School

2

2

Grand total

6

6

 

2015/16 - Physical Violence - Pupil assaulting staff        

 

Y

Grand Total

First School

14

14

High School

2

2

Middle School

8

8

Primary School

3

3

Grand total

27

27

 

2015/16 - Physical Violence - Pupil assaulting pupil        

 

Y

Grand Total

First School

2

2

High School

2

2

Middle School

1

1

Secondary School

1

1

Grand total

6

6

 

2016/17 - Physical Violence - Pupil assaulting staff        

 

Y

Grand Total

First School

3

3

Middle School

9

9

Primary School

13

13

Grand total

25

25

 

2016/17 - Physical Violence - Pupil assaulting pupil        

 

Y

Grand Total

Middle School

1

1

Primary School

2

2

Grand total

3

3