Our procurement team deals with the preparation and processing of a demand as well as the approval of payment.

Details:

Reference Number: 2926
Request Date: 08/08/2017

Question:

I would like to make a request under the Freedom of Information Act (2000) into electrical consumption and public lighting in your authority.

I have broken down the request into four primary sections:

Part 1
a. Please provide a breakdown of the total amount of electricity consumed (in kWh) by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).

Part 2
a. Please provide a breakdown of the total expenditure (in GBP) on electricity used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).
b. Please provide a breakdown of the total expenditure (in GBP) on all energy used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).

Part 3
a. Please provide the proportion of the public lighting in your authority that is LED-based? (Please provide as a percentage and, if possible, the total number of LED and non-LED lights across the authority).
b. Please provide the proportion of the public lighting in your authority that is connected LED lighting? By connected we mean lighting that is connected to allow features such as automated or remotely controlled adjustments to the lighting, data collection or integration with other systems in a building or town. (Please provide as a percentage and, if possible, the total number of connected LED lights across the authority).

Part 4
a. Please provide the proportion of the electricity consumed by your authority (for example, on local authority-owned buildings and services) that comes from renewable sources.

 

Response:

Part 1
a. Electricity Consumption last five years, as taken from CRC annual report.

 

Year

kWh

2012/13

52,615,328

2013/14

50,283,460

2014/15

51,404,590

2015/16

53,912,548

2016/17

47,098,169


This includes all NCC buildings, schools and streetlights.

Part 2
a. Please see the attached spreadsheet.

b. Please see the attached spreadsheet.

Part 3
a. Inventory position as at 30/08/2017:
Proportion of public lighting that is LED based = 68.27%.
Number of LED lights = 31,162.
Number of non-LED lights = 14,481.

b. Inventory position as at 30/08/2017:

Proportion of public lighting that is connected LED lighting = Nil.

Part 4
a. We will not be able to provide an answer to part 4 as the data does not exist. We know how much energy we have generated from council building assets however the only way to work out what was used by our assets is to measure how much energy is exported to the grid and minus that from the generation. We do not have any export meters installed, and hence the information does not exist.


Details:

Reference Number: 3058
Request Date: 08/09/2017

Question:

Please can you advise the following information –

Do you currently have a contract(s) in place with a Managed Service Provider for temporary staffing requirements?
Can you confirm who this/these are with?
Please advise the start date of this/these?
Please advise the end date of this/these?
Please advise the duration (including possible extensions)?
Please advise the categories of staff this contract(s) covers?
What’s the annual spend via the contract(s)?
Please advise the breakdown per category of the spend via the contract?
Is there any off contract spend? If so how much?
Does this only cover temporary or does it include permanent staffing?
If both, please advise the temporary/permanent split?

 

Response:

All requested/captured information can be obtained from the Contracts Register on the below link:
http://www.northumberland.gov.uk/Business/Suppliers/Working.aspx#howwework


Details:

Reference Number: 3113
Request Date: 21/09/2017

Question:

Please may I have the managerial organisational structure for the council? Also a breakdown of the individual teams within the council also including the names and contact details including telephone numbers of all of the team members for each area.

Please also confirm a list of external business's used for outsourcing purposes by the council.

 

Response:

1. The management structure can be found in the statement of accounts via the link below:

http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Finance/Northumberland-County-Council-Draft-2016-17-State-of-Accounts-Subject-to-Audit.pdf

We are unable to provide a breakdown of the individual team as we currently employ over 4,000 member of staff (excluding schools). The time and cost involved in extracting the requested information and compiling it into a suitable format would exceed our statutory obligation to comply with the request; e.g. 2.5 days and/or £450.

2. This information is publicly available on the Contracts Register on the Northumberland County Council website via the following link:

https://procontract.due-north.com/ContractsRegister

 


Details:

Reference Number: 3120
Request Date: 22/09/2017

Question:

1. Can you please confirm if your organisation has in the past year ever employed the services of a removals and/or storage contractor.

2. If so, was it on an ad-hoc basis or through a tender process or framework?

3. Also If it was by tender, through what medium was it advertised and who was the chosen contractors?

4. Was it a fixed term framework, could you tell us when it is up for renewal and who the current contractor(s) are?

5. For future reference what is the department that would deal with this usually?

6. Finally, over the course of your last financial year what, if anything, was your total spend on removals and storage services?

Response:

1 - Yes
2 - Contract Supplier
3 - NEPO Portal - Restricted Tender Process, in 2015
4 - Direct Award - Extended until 30th June 2018
5 - Property Services
6 - £141,991.78. in period 2016/17


Details:

Reference Number: 3218
Request Date: 12/10/2017

Question:

On 11th October 2017 it was reported in the Newcastle Chronicle and Journal that Owen Pugh had gone into administration citing "large contractors refusing to pay for work done on major construction projects".

I would be grateful if you could provide me with the following information;

a) What contracts did the council or Arch enter into between May 2013 and the present date with Owen Pugh and the value of each of these

b) What if any contracts were outstanding on the companies cessation of business and has any assessment of the costs of completing the work been undertaken?

c) What if any payments were outstanding to the company on 11th October 2017?

d) What Arch or NCC infrastructure projects were Owen Pugh working on as a sub contractor between May 2013 and the present date?

e) What level of protection do NCC or Arch offer to sub contractors in their agreements with primary contractors?

f) What mechanisms are in place to ensure sub contractors are paid on Arch or NCC jobs?

g) Have any amendments to infrastructure projects made since May 2017 impacted upon sites on which Owen Pugh were working on either as a primary or Sub Contractor?

 

Response:

a) Please see the attached document

b) None

c) The total amount outstanding to the company on 11th October was £18916.08.

d) Please see the attached document

e) NCC incorporates specific clauses within its contracts to ensure that obligations imposed on the contractor are deemed both an obligation on the contractor and an obligation to procure the subcontractor's compliance with such obligation. Accordingly, contractors are not permitted to subcontract without the prior written consent of NCC.

f) NCC incorporates a standard clause within relevant agreements to the effect that where the contractor sub-contracts its obligations, it will ensure that it pays the subcontractor within thirty (30) days from receipt by the contractor of a valid and undisputed invoice from the subcontractor.

g) No

 


Attachments:

Details:

Reference Number: 3236
Request Date: 18/10/2017

Question:

Many council owned and managed properties have pumping stations or off-mains-grid sewage treatment plants. Councils and Local Authorities typically manage these to functional and manufacturer guidelines, which includes periodic servicing, maintenance, tankering, inspection, new installation, health and safety upgrades, and sourcing of spare parts (the “Relevant Services”).

MPC Services (UK) Ltd provides precisely these Relevant Services, to a high standard, and with relevant certifications and insurance, from its base in Derbyshire, by a nationwide and highly trained team of engineers. We have been providing the Relevant Services at numerous nationwide council properties for over 20 years.

Please provide us the following information. This will help us provide relevant quotations when your council opens tenders, as well as ad hoc service requests, ultimately to reduce costs to your council and its constituents.

1/ Jurisdiction

A list of each of the following accompanied by whether selection of the Relevant Services they fall under 1/ a Council tender or framework process, 2/ direct sourcing by the property, 3/ separately managed service
Schools and Colleges.
Care homes and other residential care.
Community buildings, including but not limited to libraries, town halls, council buildings, sports halls and clubs, youth and other community centres.

2/ Tender details

List of all known frameworks or tenders for any servicing, maintenance, tankering, sampling, installation, and/or inspection in your jurisdiction. This should include:
Relevant area, total number and type of properties.
Primary person or organisation handling the tender or framework.
Contact details of this primary person or organisation.
Steps to be taken to ensure MPC Services will be included in the tender or framework circulation.
Initial expiry date of current tender or framework.
Expected date for opening the next tender or framework period.

3/ Council owned property managers

List of all known organisations managing council owned properties, whether that organisation is a public or a private entity:
Management organisation name
Commentary on the properties covered
Contact details

 

Response:

1/ Jurisdiction

This information can be found in the public domain via various websites.

2/ Tender details

This information is within the public domain via the Council Tender portal, National Contracts Finder, EU Ted.

For future opportunities, recommend that MPC register on the Council's tendering portal "Procontract" - no costs for registration.

This information is within the public domain via the Council Tender portal, National Contracts Finder, EU Ted.

Opportunities will be advertised via the Council's Tendering portal - as above.

3/ Council owned property managers

Hutchinson Environmental Solutions Ltd,
White Wall Nook, Wark, Hexham, Northumberland, NE48 3PX

These are our mainframe contractors who inspect/service all our sites/schools who are not connected to the mains sewage system.

The sites involved are only schools commercial properties, not council owned housing stock.

 


Details:

Reference Number: 3249
Request Date: 20/10/2017

Question:

1. Does the council outsource their transactional services to another authority or shared service?
2. Which Finance system is used by the authority (Oracle, Agresso, Sage, E-Financial, SAP etc.)
3. Has this finance system been used for the last 6 years?
a. If no, what finance system was previously in place?
b. When did this system change take place?
4. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (16/17)
5. Please provide a breakdown of the total value of Accounts Payable invoices (3rd party supplier spend) for each of the last 6 years.
6. How many active suppliers are currently on the Supplier Masterfile?
7. How many inactive suppliers are currently on the Supplier Masterfile?
8. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors from occurring?
a. If so, please provide contract period
9. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions and identify and recover erroneous payments (Duplicates, Overpayments, VAT input errors or credits on statements), and the period(s) reviewed by each.
a. Please state the total value of moneys recovered by each provider in the period(s) reviewed.
b. Please state the total amount paid to any external parties/ total cost to of utilising these services, for this review work.
10. Do you use any external provider to ensure invoices correlate to the
contract charges i.e. checking volume discounts have been applied (please
state name)?
a. What % fee or rates does the authority pay for this service?
11. Please provide a contact list for finance & procurement departments at the authority
12. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)
13. Does the authority conduct supplier statement reconciliation exercises on any suppliers?
a. If so, what selection criteria is adhered to?

 

Response:

1. No

2. Oracle E-Business Suite R12

3. Yes
a. N/A
b. N/A

4. 178,872

5.
16/17 - 399,990,444.42
15/16 - 393,010,377.39
14/15 - 345,625,483.00
13/14 - 613,987,019.00
12/13 - 571,399,624.00
11/12 - 421,395462.00

6. 13,044

7. 100

8. No
a. N/A

9. None.
a. N/A
b. N/A

10. No
a. N/A

11. This information can be found on our website here: http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Senior-Management-Salary-Information-Sept2017.pdf
Finance Managers - Andy Stewart, Alan Mason and Suzanne Dent
Procurement Managers - Ross Morrison

12. No PO no payment, 3 way matching, bespoke duplicate reporting, duplicate invoices not allowable at same supplier site within Oracle e-Business.

13. Not a reconciliation as such, we do however ask suppliers for copy invoices showing on statements for more than three months.

 


Details:

Reference Number: 3272
Request Date: 25/10/2017

Question:

I write to you in relation to a contract you awarded.

Contract title: Home Care Framework
Award notice: https://www.contractsfinder.service.gov.uk/Notice/3e38e38b-cb84-476d-a404-542a377f5c87
Publication date of the award: 25/03/2015
Information Requested
In accordance with s.1 of the Act, which provides a general right of access to information held by public authorities, I wish to receive the following information:

A copy of the list of all bidders (company names) at PQQ and/or tender stage and, from those, the bidders who were successful

Response:

A copy of the list of all bidders (company names) at PQQ and/or tender stage and, from those, the bidders who were successful.

The following list shows the bidders at PQQ stage:
- AGE UK
- ARK HOME HEALTHCARE
- BJP HOME SUPPORT
- BLYTH VALLEY DISABLED FORUM
- BURN BRAE CARE LTD
- CARE UK HOMECARE
- CARELINE HOMECARE
- CAREMARK (REDCARE & CLEVELAND)
- CAREVISIONS@HOME
- CAREWATCH DURHAM
- CASTLEROCK RECRUITMENT GROUP
- CHOICE HEALTHCARE
- COMFORT CALL
- COMMUNITY CARE NE
- COPPERBEECH HOMECARE
- DALE CARE
- HELPING HANDS
- HOMECARE PLUS
- INSPIRED CARE
- KAY CARE SERVICES
- MEARS CARE
- NEWCASTLE HOME CARE ASSOC
- PEOPLE FIRST CARE
- PHILIP PARKINSON HOMECARE
- SETON CARE
- SOVEREIGN CARE
- THE HUMAN SUPPORT GROUP
- TURNING POINT
- TYNEDALE CARE

Of this list, the following bidders were NOT taken through to ITT Stage:
- ARK HOME HEALTHCARE
- COPPERBEECH HOMECARE
- PEOPLE FIRST CARE
- PHILIP PARKINSON HOMECARE
- SOVEREIGN CARE
- TURNING POINT

Awarded to:
- AGE UK
- BURN BRAE CARE LIMITED
- CARELINE HOMECARE
- CAREWATCH
- HELPING HANDS
- TYNEDALE CARE

 


Details:

Reference Number: 3311
Request Date: 03/11/2017

Question:

Under the FOI act, please provide a response to the following questions with regards to the councils spend on social care agency staff.

1. Total spend on agency staff in 16/17

2. Total spend on social care agency staff in 16/17

3. Please provide a breakdown of all the agency/contractors used to supply social care agency staff in 16/17. Providing the associated spend for each provider. If possible, please provide the list ranked by cost (highest spend to lowest spend)

 

Response:

1. £3,763,160.76

2.

Adult Services    - £250,003.35
Adult Social Care Admin - £1,794.62
Childrens Services - £1,802,044.54

3. DePol

 


Details:

Reference Number: 3339
Request Date: 10/11/2017

Question:

I would like to request data, as detailed below, for the 12 month period 01-01- 2016 to 31-12- 2016 (the first full year that Contracts Finder was in operation).


1. What is the value threshold above which contract opportunities are advertised by your organisation?


2. Please provide the following details for each medium sized opportunity (£25,000 - or figure stated in question 1 - to £164,000) that has been advertised during the period:
I. What is the date of publication and product / service category?
II. How many expressions of interest were received?
III. How many expressions of interest were made by SMEs (please provide number or state ‘not known’)?
IV. How many bids were received?
V. How many of the bids were from SMEs (please provide number or state ‘not known’)?
VI. What is the estimated contract value?
VII. Was the successful supplier an SME? (please state if ‘not known’)?
VIII. Has a contract awards notice been published on Contracts Finder?

 

Response:

1. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

2.

I. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

II. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

III. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

IV. See attached spreadsheet

 

V. See attached spreadsheet

 

VI. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

VII. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 

VIII. The information requested can be found on the below link
https://procontract.due-north.com/ContractsRegister

 


Attachments:

Details:

Reference Number: 3346
Request Date: 13/11/2017

Question:

Can you provide me with a list of the costs incurred for cancelling internal and external contracts regarding the cancellation of plans to build a new council headquarters in Ashington.

Please can the information be broken down into the list of internal and external contractors / businesses / organisations that the council has signed agreements with and how much the council paid to cancel those contracts after the plans were scrapped.

Response:

Northumberland County Council can confirm nothing has been paid to date to any contractors for the cancellation of the scheme in question.

 


Details:

Reference Number: 3362
Request Date: 16/11/2017

Question:

Please could you send me information for nurseries, primary and secondary schools within the Northumberland LEA.

Please could you let me know energy supplier, annual consumption, annual spend and contract end dates for all schools involved within the report.

Please could you also include information of whether the contracts are organised via the LEA

Response:

Please see attached.

Please note - All contracts end on 31st March 2020.


Attachments:

Details:

Reference Number: 3412
Request Date: 24/11/2017

Question:

I request a list of the councils suppliers and contractors , under the freedom of information act. I would like to know the names and details of any organisation/business that the council uses to carry out work on a regular basis.

Response:

Current supply arrangements can be reviewed via the Council's Contract Register which is publicly available.

Future supply arrangements are subject to the Council SFI's requiring a competitive quote or tender to be undertaken depending upon value.

Quotes and tenders are advertised through the Council's e-procurement portal - ProContract.
All contracts over £20k are visible on the Governments Contract Finder portal.

 


Details:

Reference Number: 3494
Request Date: 18/12/2017

Question:

Under the Freedom of Information Act 2000, I would like to request the following information.

1. The name of the company currently supplying energy to your premises, for electricity and gas.
2. The name of the tariff that the electricity and gas are supplied by.
3. Your annual energy bill cost for the past financial year.

 

Response:

1.

Electricity to our sites is currently supplied by Opus Energy and Smartest Energy.
Gas is supplied by Corona Energy.

2. The tariff names are Flexible Pricing (Opus), Customer Flexi (Smartest) and NEPO contract (Corona).

3.

Electricity - £6,565,001
Gas - £2,410,243