Corporate Resource

Find out about our financial resources including customer and benefits services, employee systems and technology and IT services. 

View all FOIs for this department below or select a sub-department to narrow down results.

Corporate Business Support | Democratic Services | Information Services | Legal Services | Procurement | Internal Audit & Risk Management | Customer Services | Financial Services | Employee Services | Pensions | Registrars & Coroners | Revenues & Benefits | Corporate Resources Co-ordinated

Related FOIs

2885 - Broadband for schools

Details:

Reference Number: 2885
Request Date: 01/08/2017

Question:

1. How many schools do you currently provide a central Internet service to?

2. Contract renewal date for these establishments?  

3. Services retender date?  
 
4. Notice period a school has to give to change to an alternative provider  

5. Are there any plans to step away from delivering central connectivity service to schools  
in the next 3 years?   

6. Broadband provider e.g. Virgin Media/BT  
a. Connection type e.g. ADSL, FTTC, EFM  
b. Bandwidth e.g. 100Mbps, 10Mbps  

7. What are the different elements that comprise the central connectivity service?  

8. Do you provide access to central systems independent of who the school uses as their
broadband supplier?   

9. How many of your schools are converting to academies or trusts?  

10. If you do not offer a central service do you have any approved partners that you use?  
If so please list the approved partners?

Response:

1. 170

2. The contract runs annually from 1/4 - 31/3, the schools signed up to a 3 year contract on 01/04/2016 but if they don't opt out by 31/03/2019 then it will continue to be renewed annually.

3. BT contract runs to October 2020 with provision for additional 2 years

4. 1 year

5. Not within next 3 years

6. BT
a. FTTC
b. 8 - 20Mbps depends on site

7. BT connectivity for Admin, BT connectivity school internet filtering, Other IT services provided under SLA (DTR)

8. Yes

9. 5

10. Not applicable


2888 - Business rates relief scheme

Details:

Reference Number: 2888
Request Date: 01/08/2017

Question:

I would like to submit an FOI request regarding the Business Rates Relief Scheme announced in the March 2017 Budget, which allocates £300 million to local authorities over four years from 2017-18.

https://www.gov.uk/government/consultations/discretionary-business-rates-relief-scheme

Regarding the Scheme, I would like to know:

a. whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme?

b. If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses?

Response:

Northumberland County Council has not yet begun distributing relief to local businesses as it is still in the process of drafting a scheme that will be approved as soon as possible.

 


2898 - Use of Airbnb

Details:

Reference Number: 2898
Request Date: 03/08/2017

Question:

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4)
b) the dates rented
c) the cost, including any extra charges
d) the purpose of the stay

2. How many Airbnb rentals do you currently have on a retainer?

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016?

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016?

 

Response:

We do not use Airbnb rentals.


2900 - Council Tax

Details:

Reference Number: 2900
Request Date: 03/08/2017

Question:

How much council tax was outstanding at the end of the 2012/13 financial year?
How much council tax was outstanding at the end of the 2013/14 financial year?
How much council tax was outstanding at the end of the 2014/15 financial year?
How much council tax was outstanding at the end of the 2015/16 financial year?
How much council tax was outstanding at the end of the 2016/17 financial year?

For each of the questions, could it also include how much of the total has been collected, how much of the money still owed has been written off and how much from that financial is still owed.


Response:

 

Financial Year

Council Tax

Business rates

Housing Benefit Overpayments

Sundry Debt

2012/13

£690,525

£1,555,328

£171,044

£131,471

2013/14

£780,244

£1,037,315

£182,815

£149,143

2014/15

£918,557

£879,125

£283,184

£641,807

2015/16

£511,941

£626,310

£238,608

£66,451

2016/17

£847,797

£656,647

£163,041

£86,859



2902 - Debt

Details:

Reference Number: 2902
Request Date: 03/08/2017

Question:

How much debt the council wrote off at the end of the 2012/13 financial year?
How much debt the council wrote off at the end of the 2013/14 financial year?
How much debt the council wrote off at the end of the 2014/15 financial year?
How much debt the council wrote off at the end of the 2015/16 financial year?
How much debt the council wrote off at the end of the 2016/17 financial year?

For each question, could the total be broken down into general categories of debt which has been written off ie business rates/housing benefit overpayment etc and a total for each category.

 

Response:

 

Financial Year

Council Tax

Business rates

Housing Benefit Overpayments

Sundry Debt

2012/13

£690,525

£1,555,328

£171,044

£131,471

2013/14

£780,244

£1,037,315

£182,815

£149,143

2014/15

£918,557

£879,125

£283,184

£641,807

2015/16

£511,941

£626,310

£238,608

£66,451

2016/17

£847,797

£656,647

£163,041

£86,859



2919 - Office print data

Details:

Reference Number: 2919
Request Date: 07/08/2017

Question:

Information request: 2016 office print summary data (i.e. excluding print from the central print room and print produced outside of the council) including:

a) total volume of Print produced in 2016 on the office printers, photocopiers, multi functional devices, fax and scan devices,

b) the percentage of this volume that is colour,

c) the number of active users generating this annual volume,

d) the cost of generating this print including the cost of the devices, Consumables, maintenance, servicing, spare parts and other MPS contacts,

e) the number of Print, copy, scan and fax devices that are generating this print volume

i.e. the response for 2016 could be as simple as a) 5,000,000 printed pages, b) 25% colour, c) 2,000 active users, d) £500,000 spend, e) 300 devices. If any of the information is unknown, please could this be confirmed?

 

Response:

a) ​Mono: 10.7million, Colour: 5.4 million

b) ​34%​

c) 5000 active users​.

d) Please see the table below:

Month

Invoice Type

Net Total

Tax

Gross Total

January

Monthly

£44,370.78

£8,874.16

£53,244.94

February

Monthly

£46,514.09

£9,302.82

£55,816.91

March

Monthly

£42,132.70

£8,426.54

£50,559.24

April

Monthly

£35,469.41

£7,093.88

£42,563.29

May

Monthly

£39,876.26

£7,975.25

£47,851.51

June

Monthly

£38,231.49

£7,646.30

£45,877.79

July

Monthly

£35,153.98

£7,030.80

£42,184.78

August

Monthly

£28,791.59

£5,758.32

£34,549.91

September

Monthly

£40,812.22

£8,162.44

£48,974.66

October

Monthly

£27,291.30

£5,458.26

£32,749.56

November

Monthly

£50,789.42

£10,157.88

£60,947.30

December

Monthly

£28,516.26

£5,702.65

£34,218.91

 

Total

£457,949.50

£91,589.30

£549,538.80


e) 195 printers​ and ​295 MFD's.

 


2926 - Electricity consumption

Details:

Reference Number: 2926
Request Date: 08/08/2017

Question:

I would like to make a request under the Freedom of Information Act (2000) into electrical consumption and public lighting in your authority.

I have broken down the request into four primary sections:

Part 1
a. Please provide a breakdown of the total amount of electricity consumed (in kWh) by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).

Part 2
a. Please provide a breakdown of the total expenditure (in GBP) on electricity used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).
b. Please provide a breakdown of the total expenditure (in GBP) on all energy used by your authority (for example, on local authority-owned buildings and services) for the year 2012 through to 2016 (or the most recently available five-year period).

Part 3
a. Please provide the proportion of the public lighting in your authority that is LED-based? (Please provide as a percentage and, if possible, the total number of LED and non-LED lights across the authority).
b. Please provide the proportion of the public lighting in your authority that is connected LED lighting? By connected we mean lighting that is connected to allow features such as automated or remotely controlled adjustments to the lighting, data collection or integration with other systems in a building or town. (Please provide as a percentage and, if possible, the total number of connected LED lights across the authority).

Part 4
a. Please provide the proportion of the electricity consumed by your authority (for example, on local authority-owned buildings and services) that comes from renewable sources.

 

Response:

Part 1
a. Electricity Consumption last five years, as taken from CRC annual report.

 

Year

kWh

2012/13

52,615,328

2013/14

50,283,460

2014/15

51,404,590

2015/16

53,912,548

2016/17

47,098,169


This includes all NCC buildings, schools and streetlights.

Part 2
a. Please see the attached spreadsheet.

b. Please see the attached spreadsheet.

Part 3
a. Inventory position as at 30/08/2017:
Proportion of public lighting that is LED based = 68.27%.
Number of LED lights = 31,162.
Number of non-LED lights = 14,481.

b. Inventory position as at 30/08/2017:

Proportion of public lighting that is connected LED lighting = Nil.

Part 4
a. We will not be able to provide an answer to part 4 as the data does not exist. We know how much energy we have generated from council building assets however the only way to work out what was used by our assets is to measure how much energy is exported to the grid and minus that from the generation. We do not have any export meters installed, and hence the information does not exist.


2930 - Council loans

Details:

Reference Number: 2930
Request Date: 09/08/2017

Question:

1) Please provide a list of all private loans the council is currently repaying with the following details:
Lender name (i.e. Depfa, now FMS)
Date loan agreed
Repayment period
Original loan amount (£)
Original interest rate %
Any agreed “step up” rate (if applicable) %
Date of agreed “step up” rate (if applicable)
Total repayment amount paid in 2016/2017 (£)
Interest rate paid in 2016/107 %
Total principal left on the loan (£)

By private loan, I refer to loans from banks and outside organisations. This does not include borrowing from the Public Works Loan Board.

2) Where Lender Option Borrower Loans the council may have were provided by Barclays, please state if these loans were restructured in the past two years and include any new interest rate percentage on the loans and when the council will begin to make these repayments.

 

Response:

1) See attached

 

2) We do not have any LOBO loans with Barclays that we have restructured.

 


Attachments:

2939 - Business rates

Details:

Reference Number: 2939
Request Date: 10/08/2017

Question:

This is a request for Business Rates information, to be dealt with under the Freedom of Information Act 2000. Please provide the ratepayer’s name(s) and the rates payable (inclusive of any transitional phasing) for the below periods.

Address: SITE 2, COOPIES FIELD, COOPIES LANE, MORPETH, NORTHD;
Postcode: NE61 6JN;
Period Start: 01/04/2015;
Period End: 15/02/2017;
Property Reference: CMNN00040016107503

 

Response:

 

Period from

Period to

Rateable Value

Days

Liability

Small business rate relief

Exemption

Charge

01/04/15

31/03/16

£8,900

366

£4,272.00

-£2,207.23

 

£2,064.77

01/04/16

04/09/16

£8,900

157

£1,867.75

-£670.74

-£569.58

£627.43

05/09/16

15/02/17

£8,900

164

£1,935.46

-£1,000.00

 

£935.46



2947 - Tech Solutions

Details:

Reference Number: 2947
Request Date: 14/08/2017

Question:

Question 1a - Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery.

b. What is the value of this work?
c. What solutions are you working on?
d. When will these be complete?
e. Will these solutions be scalable to help other authorities and cities?
f. Are you developing this yourself or getting funded, if so who is doing the funding?

Question 2a - Digital Transformation

 

b. Have you started the journey?
c. What are your current successes?
d. What technologies are working best for you?

Question 3 - With reference to Innovator/Demonstrator/Accelerator projects or Digital Transformation, is there anything you are struggling with (resources, knowledge, expertise etc)?

Question 4 - Is there any specific piece of work you would like me to champion or use as an example of great practice or development done by your organisation at these events? If so please provide a summary.

Response:

1.a Yes.

b. TBC - we are unable to place a value on this work until the pilot has been concluded.

c. GDS Verify Pilot

d. Q3 17/18 (FY)

e. Yes, the solution(s) will be made available via GDS to other local authorities. More information is publicly available via GDS.

f. The solution is being developed collaboratively with GDS and a number of other Local Authorities involved in the pilots. Whilst there is some degree of local development / customisation required due to the different platforms in use across the Local Authorities, the overarching service patterns are being jointly developed and shared. As such the funding of the pilot is shared between GDS and the participating Local Authorities. No direct funding has been allocated to this pilot, instead our allocation of resources to the pilot could be considered our financial contribution.

2.a We have a number of current projects that would fall under the "Digital Transform" banner. These range from the digitisation of the significant volume of paper records held by the organisation to increasing collaborative working as part of the move the Google G Suite platform or the digitisation of grass cutting routes and associated resource allocation / performance reporting in addition to a number of other activities.

b. See above.

c. Whilst the digitisation of paper records is expected to take a considerable period we have already successfully transferred over 500,000 records / 4,500 large boxes (approx. 82,000 planning applications, etc). This has a number of benefits such as the ability to find records more quickly/ efficiently without the need for transfer of paper files between sites to the reduction in physical storage space needed and the potential savings this brings.

d. N/A - a range of different technologies are used dependent on the area of work.

3. As with any transformation process, the culture of the organisation is one of the key challenges. Often business areas are unable to devote the additional time needed in order to change processes whilst delivering their service, or are entrenched in their current working practices and don't immediately see the value in transforming their service delivery.

4. No.


2949 - Business Rates Pub Relief

Details:

Reference Number: 2949
Request Date: 14/08/2017

Question:

Regarding the Business Rates Relief for pubs announced in the March 2017 Budget, of £1000 for pubs with a rateable value under £100,000.

https://www.gov.uk/apply-for-business-rate-relief/pubs

Regarding the Scheme, I would like to know:

(a) Whether your council has already begun distributing to local pubs the funding made available for 2017-18 as part of the Scheme?

(b) If the answer to (a) is yes, how much (in £s) has already been allocated to local pubs?

(c) If the answer to (a) is yes, what are the names of the pubs that have received relief?

(d) If the answer to (a) is no, why not?

 

Response:

(a) No


(b) N/A


(c) N/A


(d) Addendums to the Council's discretionary rate relief policy are awaiting approval before the relief is awarded. We hope to be in a position to begin awarding the relief within the next 2 weeks.

 


2950 - Alternative Asset Holdings

Details:

Reference Number: 2950
Request Date: 14/08/2017

Question:

I am currently seeking updated quarterly performance data from your plan’s alternative asset holdings for the following date(s): Q1 2017. Interested asset classes include private equity, venture capital, real estate and real assets.

1. Names and vintage years of all private equity, venture capital, mezzanine, distressed, real estate/REIT, debt and infrastructure partnerships in Northumberland County Council’s portfolio.

2. Commitments made to each partnership.

3. Contributions drawn down since inception.

4. Distributions made to Northumberland County Council to date by each individual partnership.

5. Net Asset Value of each partnership.

6. Internal rates of return (IRRs) for each partnership. Please note if the IRRs are not net.

7. Investment multiple (TV/PI) for each individual partnership.

8. The dollar amount of “total management fees and costs paid” for each individual partnership.

9. Date as of which all the above data was calculated.

10. Names of all alternative asset partnerships partially and fully sold by Northumberland County Council, including date of sale.

 

Response:

1. NCCPF has investments in closed ended partnerships for private equity and infrastructure. Page 4 of the attached NCC Pension Fund accounts 2015-16 lists all names and addresses of external investment management firms NCC Pension Fund allocates capital to. Vintage years are shown in Note 21 (on page 86) of the attached NCC Pension Fund accounts 2015-16.

2. See attached spreadsheets.

3. See attached spreadsheets.

4. See attached spreadsheets.

5. See attached spreadsheets, also the latest available partners valuation for each holding is attached.

6. Where held, these are included in the latest available partners valuation for each holding (attached).

7. Where held, these are included in the latest available partners valuation for each holding (attached).

8. See attached spreadsheets, also, where further information has been provided by the managers covering management fees and costs paid, this information is also attached.

9. All information is up to the end of Q1 2017 (31 March 2017) as requested except for the three Morgan Stanley partners capital statements, where the final 31 December 2016 valuations are attached (because 31 March 2017 statements are not provided by the manager). One of the Morgan Stanley Funds (PMIV) is still a preliminary 31-12-16 document, the final version is still awaited.

10. No alternative asset partnership investments have been sold by NCC.

 


2957 - Compensation claims made in schools

Details:

Reference Number: 2957
Request Date: 16/08/2017

Question:

I would like the total amount of compensation paid out to schools and teachers in 2016 and a separate figure for 2015.

Can you also list the total number of claims per year.

If possible in this format -

2015: £x paid out from xx claims

2016: £x paid out from xx claims

Additionally you also release the top five highest claims for the combined years including a brief summary of the incidents.

If possible I would like it in this format.

Eg -

£100,000 - Teacher trips over construction work at <insert school name> on <insert date>.

 

Response:

1. 2015 - 8 claims - £5098.00 paid out.
2016 - 1 claim - no payment made.

 

2. Accident date: 22.07.15
Amount paid to claimant: £5098.00
Description of incident: Claimant was closing window when the glass shattered sustaining cuts and bruises.
Type of school: First

The remaining claims are either closed with no payment made or being processed.

Under section 40 (2) withholding the actual school name is to protect identification of an individual.

 


2958 - Business credit rates

Details:

Reference Number: 2958
Request Date: 16/08/2017

Question:

Please be kind enough to provide under the Freedom Of Information Act a schedule of business rates credits held on account by you.

I would be grateful if you could provide me with the latest account credit schedule, preferably in excel format, to include: -

Name of Company / Occupier (not individuals)
Property Address
Financial year(s) that the credit relates to

 

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 21 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is reasonably accessible to the applicant by other means.

The information is available by accessing the following link:
https://data.gov.uk/dataset/national-non-domestic-rates-accounts-in-credit-northumberland


2961 - Business Rates

Details:

Reference Number: 2961
Request Date: 16/08/2017

Question:

Please can you send me a full and up to date list of companies and charities that have become liable for business rates between the 01/08/17-15/08/17.

Please include the business name, address, property type and the date they became liable.

 

Response:

See attachment

 


Attachments:

2963 - Deaths with no known next of kin

Details:

Reference Number: 2963
Request Date: 17/08/2017

Question:

I would like information on people dying with no next of kin being known, from 1/5/17 to the day of your response to this request. If someone died before 1/5/17 but the case has only come to your attention since, could you please also include details, as follows:


1. Surnames and forenames or initials
2. Dates of death
3. Age at death or date of birth
4. Place of birth
5. Marital status
6. Maiden surnames of married or widowed women
7. Usual address at time of death
8. Approx. value of their estate if known
9. The date you sent information to the Government Legal Department (or, if in Lancashire, the Duchy of Lancaster, or, if in Cornwall, the Duchy of Cornwall), or confirmation that this action was not applicable.

 

If you have yet to send the information on, as per 9 above, or a decision has not yet been made whether or not to do so, please also advise of this.

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

Michael Cassidy

15/01/1953

Single

N/A

10/05/2017

N/A

Not to be referred.  Relatives located

William Patrick Hedley

01/01/1940

Divorced

N/A

12/05/2017

N/A

No to be referred

Shaun Rossin

27/07/1969

Single

N/A

14/06/2017

N/A

Not to be referred

Charles James Thompson

10/08/1949

Single

N/A

23/05/2017

N/A

Not to be referred.  Next of kin found

Christopher Mills

10/07/1959

Divorced

N/A

20/06/2017

N/A

Not to be referred.  Next of kin found

Keith Bunn

16/03/1942

Widower

N/A

21/06/2017

N/A

Not to be referred.  Next of kin found

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

To be referred to Government Legal Department

Thomas Paul MacKenley

27/06/1966

Single

N/A

27/07/2017

N/A

Not to be referred.  Next of kin found

Ann Margaret Scott

07/03/1947

Single

N/A

04/08/2017

N/A

Not to be referred.  Next of kin found

Andrew John Bladon

16/09/1971

Divorced

N/A

07/08/2017

N/A

Not to be referred.  Next of kin found

 

The address have not been provided as they are exempt under S31 of the Act.

 

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.

 


2965 - Lost Property

Details:

Reference Number: 2965
Request Date: 17/08/2017

Question:

1. What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017?
libraries
leisure centres
children centres
housing offices
one stop shops
other council buildings

2. What were the top 10 most frequently lost children’s items handed in at the following places between January 2016 and January 2017?
libraries
leisure centres
children centres
housing offices
one stop shops
other council buildings

3. How many lost children items were handed in at the following places between January 2016 and January 2017?
libraries
leisure centres
children centres
housing offices
one stop shops
other council buildings

4. How many lost items were handed in at the following places between January 2016 and January 2017?
libraries
leisure centres
children centres
housing offices
one stop shops
other council buildings

5. Do you keep hold of lost items that have been handed in worth under £50?

6. How long do you keep hold of lost items that have been handed in before discarding?

 

Response:

1.

libraries

Memory sticks, glasses, library card, bookmark, umbrella, school cardigan, hats, gloves, coats and small toys.

leisure centres

Not our information, please contact:  http://www.activenorthumberland.org.uk/contact

children centres

Keys, Wallet, Phone, Umbrella, bottles, hats, soft toys, handbags    Clothing, toys, dummies

housing offices

We don't have Housing Offices as people now do everything at the Library or One Stop

one stop shops

​Bus passes, ​adult hat​s​, adult​ ​gloves, adult​ ​sunglasses​, keys, purse​, diary

other council buildings

umbrella, book, watch, glasses, glasses case, scarf, t-shirt, badge, hairband.

 

 

2.

libraries

Library card, school cardigan, small toys.

leisure centres

Please see Q.1

children centres

Bibs, dummies, bottles, coats, shoes, blankets, comforters. Hats,  gloves, toys

housing offices

Please see Q.1

one stop shops

​Not recorded​

other council buildings

​Not recorded​

 

3.

libraries

Not recorded.  We do not keep track of library cards as they are usually picked up at the next visit, small toys are usually claimed before or at the next visit. Memory cards and glasses are picked up by the next day we are open.Coats , gloves and hats are normally picked up quite quickly

leisure centres

Please see Q.1

children centres

on average x 2 per week

housing offices

Please see Q.1

one stop shops

Not recorded

other council buildings

​Not recorded​

 

4.

libraries

Not recorded.  ​We do not normally keep track of lost items as a whole, however staff are made aware of anything in their branch that has been found/handed in.

leisure centres

Please see Q.1

children centres

on average x 2 per week

housing offices

Please see Q.1

one stop shops

Not recorded

other council buildings

12

 

5. Yes

 

6. 12 months (Fire & Rescue) (Children’s Services)
At least 6 months or longer (Libraries and Info Centres)

 


2970 - Business Rates

Details:

Reference Number: 2970
Request Date: 17/08/2017

Question:

Please provide the ratepayers name(s) and the rates payable (inclusive of any transitional phasing) for the below periods.


Address  PERCY ARMS HOTEL, OTTERBURN, NEWCASTLE UPON TYNE
Postcode  NE19 1NR
Period Start  01/04/2011
Period End  14/05/2015
Property Reference  TYNN0005802620340

 

Response:

01.04.11 - 31.03.12 - Pride Hotels Ltd £19,918.00
01.04.12 - 30.01.13 - Pride Hotels Ltd £15,873.15
31.01.13 - 31.03.13 - Pride Hotels Ltd (in liquidation) - £0.00
01.04.13 - 31.03.14 - Pride Hotels Ltd (in liquidation) - £0.00
01.04.14 - 31.03.15 - Pride Hotels Ltd (in liquidation) - £0.00
01.04.15 - 14.05.15 - Pride Hotels Ltd (in liquidation) - £0.00

 


2971 - Charitable business rates

Details:

Reference Number: 2971
Request Date: 18/08/2017

Question:

Could you please supply me with an excel spreadsheet of charities receiving mandatory and discretionary rate relief.

If possible please include name, address, rateable value, percentage of relief, property description, property reference number and rates payable amount.

 

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 21 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is reasonably accessible to the applicant by other means.

The information is available by accessing the link below. Unfortunately on this spreadsheet we are not able to provide the relief amounts as the software is unable to compute too many different options at one time, however, the ratepayers annual liability can be determined from the full listing.

 

https://data.gov.uk/dataset/national-non-domestic-rates-all-reliefs-northumberland

 


2987 - Public Health funerals

Details:

Reference Number: 2987
Request Date: 22/08/2017

Question:

1. How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?
 

2. How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?
 

3. And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

 

Response:

1.

· 2010-11, 5
· 2011-12, 8
· 2012-13, 9
· 2013-14, 8
· 2014-15. 14
· 2015–16 21
· 2016–17 21
· 2017 to date 10

2.
· 2010/11 £1,817.00 (this data is for the period from January to 31st March 2011 only)
· 2011/12 £9,112.50
· 2012/13 £7,408.50
· 2013/14 £10,008.50
· 2014/15 £14,103.50
· 2015/16 £31,664.00
· 2016/17 £26,236.00
· 2017 to date £5,997.50 (Some invoices still outstanding for recent cases and therefore not included in this amount).

3. Unfortunately we do not record this information.

 


2995 - Revaluation relief

Details:

Reference Number: 2995
Request Date: 24/08/2017

Question:

In accordance with the provisions specified within the above Act I hereby request information relating to the Council’s current or intended policy concerning Revaluation Relief (otherwise known as Revaluation Support)

Required Information:- The eligibility criteria for Revaluation Relief set out in the Council policy. Specifically;

· What is the maximum rateable value to which this relief will be applied.

· What is the minimum increase (%) in rateable value of a business property between the 2010 and 2017 valuation periods required in order for an application to be considered.

· How will Revaluation Relief be calculated (in terms of percentage savings and number of financial years applicable)

· Will eligibility be determined by the length of time the applicant has been located in the authority boundary.

· Any other factors relevant to the consideration of the eligibility of a business for this relief.

Please note that this request is concerned with the centrally funded Discretionary Revaluation Relief and not Transitional Relief, which is applied automatically.

 

Response:

The Business Rates Revaluation Relief Scheme and report is to be presented to the Corporate Services and Economic Growth Overview and Scrutiny Committee on 28 September 2017.

A copy of this report and draft scheme document is available on the Northumberland County Council website at;

http://committee.northumberland.gov.uk/Meeting.aspx?MeetID=7900

I would stress that this is a draft report and scheme at this stage until it is approved by the full council at the meeting on 1 November 2017.

As soon as the final scheme is approved by full council we will arrange for it to be published on the Northumberland County Council website.

 


3008 - Discretionary Housing Payments

Details:

Reference Number: 3008
Request Date: 29/08/2017

Question:

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted].

2. The amount spent or committed on DHPs at the end of the year 2016/17.

3. The number of applications for DHP received by your local authority in the year 2016/17.

4. The number of applications refused.

Length of time of award
5. The average length of time a DHP award was given for in 2016/17

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority

7. The number of applications refused where the applicant had previously received a DHP from your authority

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap

9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap.

10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded).

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17

12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments)
b. 4 weeks to 12 weeks
c. Between 12 weeks and 26 weeks
d. Between 26 weeks and 52 weeks
e. More than 52 weeks

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded).

C Discretionary Housing Payments allocation policy
Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards

Response:

1. £536,972

2. £536,333

3. 3166

4. 722

5. ​Whilst the authority holds claim date for each application this would require the LA to interrogate 2444 individual records taking approximately 10 mins per record which equates to 407 hours. The authority estimates that the cost of complying with the request would exceed the appropriate limit

6. ​1394

7. ​131

8. ​159

9. 25

10. ​5

11. ​Unable to supply an average however the majority of DHP recipients were paid for 26 weeks.

12. a. 10
b. 38
c. 26
d. 60
e. 0

13. 17

14. ​0

15. 0

http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/Housing/485-Disc-Housing-Payments-Policy-2014.pdf

 


3011 - Business Rates

Details:

Reference Number: 3011
Request Date: 30/08/2017

Question:

Would like a full and complete list of companies including charities that have become liable for business rates between the 15/08/17 to 31/08/17.

Please include:-

Business name
Full address
Date of liability
Liable party
Property type

 

Response:

See attachment


Attachments:

3021 - Business Rates

Details:

Reference Number: 3021
Request Date: 31/08/2017

Question:

I would like to obtain recent the information, from the Council, relating to unclaimed business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.

I am aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area with credits of £5,000 and above, including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

 



3025 - Taxpayers monies

Details:

Reference Number: 3025
Request Date: 01/09/2017

Question:

Kindly identify and provide copy of that authority which empowers your Council to fund by way of taxpayers monies the private [none Council] Civil legal actions taken by those of its officer's, employee's and Councillor's.

 

Response:

We have searched our records and the information you requested is not held by Northumberland County Council.

As far as we are concerned there is no such power or authority to fund any private legal actions taken by Councillors or employees. Under certain circumstances there is power for local authorities to identify those individuals in respect of actions taken against them in connection with their duties.

 


3031 - Supply Teachers

Details:

Reference Number: 3031
Request Date: 01/09/2017

Question:

1. Please can you confirm what your total spend on agency supply teachers was during the financial year 2015-16?

2. Please can you confirm the names of the organisation/s you procure supply teachers from?

 

Response:

1. Total spend on Agency Teachers for the period April 2015 to March 2016 is £3,871,852.05.

 

2. Agencies used:

Vision For Education
Protocol Education Ltd
Teaching Personnel Ltd
Apollo Teaching Services Limited
Education Network Ltd
Ruth Miskin Literacy Ltd
Premier Teachers Limited
Capita Education Resourcing
Education World Limited
Cashfriday Ltd
Itnmark Education
Academics Ltd
First Class Supply And Training Ltd
Bs Project Services Ltd
Supply Desk Ltd
M2 Education
Early Years And Primary Service
Pk Education
Hays Specialist Recruitment Limited
Manpower Uk Ltd
The Three Rivers Learning Trust
Teacher Active Ltd
Office Angels
Northern Recruitment Group Plc
Grace Office Supplies Ltd
Private Individual
Be Safe
One Day Creative Ltd
Private individual
Groundwork North East
Bigfoot Arts Education (North East) Ltd
Northern Stage
Reed Specialist Recruitment Ltd
North East Regional Employers Organisation
Eyps Ltd
Maxwells ( Sunderland ) Ltd
Private individual
Monarch Education Ltd
Adecco Uk Ltd
Maid To Butler
Celsian
Premier Sport
Northern Training Partnership
Newcastle City Council
Dolce Ltd
Capita Resourcing Ltd
Lucid Support Services
Teacher Supply North East Ltd
Sir Charles Parsons School

 


3033 - Non-payment of business rates

Details:

Reference Number: 3033
Request Date: 04/09/2017

Question:

Please confirm:-

1) in the financial years 2016-17 (full year) and separately 2017-18 (for the period of 1st April 2017 until 31st August 2017)

I) total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.

II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.

III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates) rates.

Response:

See attachment


Attachments:

3037 - Council tax arrears

Details:

Reference Number: 3037
Request Date: 05/09/2017

Question:

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information:

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

 

Response:

There are no serving Councillors who have council tax arrears.

 


3039 - Public health funerals

Details:

Reference Number: 3039
Request Date: 04/09/2017

Question:

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st April 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

 

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

To be referred to Government Legal Department

 

*Please note the last known address is withheld under Section 31 of the FOI Act, please see guidance below.


31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


3045 - Business rates

Details:

Reference Number: 3045
Request Date: 06/09/2017

Question:

Please provide the ratepayer’s name(s) and the rates payable (inclusive of any transitional phasing) for the below periods.

Address: SITE 2, COOPIES FIELD, COOPIES LANE, MORPETH, NORTHD
Postcode: NE61 6JN
Period Start: 01/04/2015
Period End: 15/02/2017
Property Reference: CMNN00040016107503

 

Response:

Northumberland County Council confirms that it holds the information you have requested, please see the following information in response.

01.04.15 to 31.03.16 - £4,272.00 (£2,064.77 after SBRR)
01.04.16 to 04.09.16 - £1,867.76 (£627.44 after SBRR and Empty Exemption)

change of liable party
05.09.16 to 16.02.17 - £1,947.27 (£941.16 after SBRR)

In the present case the County Council takes the view that some information is exempt under section 40, on the basis that it is personal information. In this case the Authority relies on sections 40(2) & 40(3)(a) in line with the Information Commissioner's decision notices FS50628943 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013577/fs50628943.pdf, and FS50628978 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013576/fs50628978.pdf) dated 28 February 2017 finding that “the council should withhold information where it relates to a sole trader or a partnership.”.

Section 40 - Personal information .

(1) Any information to which a request for information relates is exempt information if it constitutes personal data of which the applicant is the data subject.

(2) Any information to which a request for information relates is also exempt information if-

(a) it constitutes personal data which do not fall within subsection (1), and

 

(b) either the first or the second condition below is satisfied.

(3) The first condition is-

(a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene-

(i) any of the data protection principles, or

(ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and

(b) in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.

(4) The second condition is that by virtue of any provision of Part IV of the Data Protection Act 1998 the information is exempt from section 7(1)(c) of that Act (data subject's right of access to personal data).


3046 - Budget spend on Civil Enforcement Parking

Details:

Reference Number: 3046
Request Date: 05/09/2017

Question:

I have read through the most recent annual accounts,but I am having difficulty in finding information on the budget spent for Civil Enforcement Parking.

Could please inform me how this budget was spent in each of the main towns for example Corbridge, Hexham, and Prudhoe?

 

Response:

The 2016-17 net budget for Parking Administration and Operational budgets was £403,130.

Whilst both of these budgets relate to Civil Parking Enforcement income and expenditure, not all costs are associated solely with the Civil Parking Enforcement operation. E.g. the officers also enforce dog fouling and littering offences. It is therefore not possible for us to show this split within the budgets.

Furthermore Northumberland manages its civil enforcement budget at a County level rather than area level due to the manner in which the officers operate across the whole of the County and therefore cannot be split into individual locations.

 


3047 - Council tax credit accounts

Details:

Reference Number: 3047
Request Date: 04/09/2017

Question:

Please can you provide me with the following information under the Freedom Of Information Act 2000:-

1. A list of all properties that have any credit balance on their council tax account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing Authority Reference Number
6. The current balance
7. Account Start Date
8. Account End Date

In reality we only require information on accounts that come under our instruction but as we have many different accounts/company names etc. it will be easier for you to provide a full list which we can filter.

 

Response:

Northumberland County Council confirms that it holds the information you have requested, please see the attached information in response.

 


Attachments:

3051 - Service user / customer experience feedback surveys

Details:

Reference Number: 3051
Request Date: 07/09/2017

Question:

Under the Freedom of Information Act, I would like to request the following information, for any Service User and/or Customer Experience feedback surveys and contracts in place within the Authority.

1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all).
2. Value of individual contract(s). Please specify whether “including VAT” or “plus VAT”.
3. Renewal date of current contract(s).
4. Contact details of officer(s) responsible for the contract(s).
5. Brief description of service provided by current supplier.
6. Where contracts have been renewed in the last 6 months, please can you also provide a shortlist of suppliers that bid for each contract.
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.).
8. Does the authority own and/or run Care Homes and if yes, how many.

 
 

Response:

1.
(a) The survey form that is provided as part of the google operating system/software package.
(b) Picker Institute Europe    
(c) National Highways and Transport Network

2.
(a) no charge
(b) £13,200 (including VAT)
(c) Annual fee = £8700.00

3.

(a) not applicable
(b) 2018
(c) No contract in place. Annual membership

4. Not applicable

5.

(a) & (b) Not applicable
(c) Annual Customer Service Satisfaction survey for Highways and Transport

6. Not applicable

7. Dependent upon value of term as to route. Any quotes or tenders would be published through ProContract. ProContract is widely used across the Public Sector. ProContract can be access using the following Council Link https://procontract.due-north.com/Login or Google.

8. The authority has two in–house care homes.

 


3052 - Cyber Security Suppliers and Vendors

Details:

Reference Number: 3052
Request Date: 07/09/2017

Question:

Under the freedom of information act 2000. I write to obtain the following details:

1) Name and role for IT Manager(s) / Officer(s) primarily responsible for cyber security

2) Names of all cyber security providers you work with and buy from

3) Names of all cyber security vendor(s) you use

3b) Renewal date for the above vendor(s)

3c) Cost and duration for the above contract(s)/license(s)

3d) For what purpose do you use the vendor
(E.g. Firewalls E.g.2 Anti-virus E.g.3 Vulnerability scanning E.g.4 PCI)

4) Number of websites the council is responsible for securing

 

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the M1Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


(2) The purposes referred to in subsection (1)(g) to (i) are—

(a) the purpose of ascertaining whether any person has failed to comply with the law,
(b) the purpose of ascertaining whether any person is responsible for any conduct which is improper,
(c) the purpose of ascertaining whether circumstances which would justify regulatory action in pursuance of any enactment exist or may arise,
(d) the purpose of ascertaining a person’s fitness or competence in relation to the management of bodies corporate or in relation to any profession or other activity which he is, or seeks to become, authorised to carry on,
(e) the purpose of ascertaining the cause of an accident,
(f) the purpose of protecting charities against misconduct or mismanagement (whether by trustees or other persons) in their administration,
(g) the purpose of protecting the property of charities from loss or misapplication,
(h) the purpose of recovering the property of charities,
(i) the purpose of securing the health, safety and welfare of persons at work, and
(j) the purpose of protecting persons other than persons at work against risk to health or safety arising out of or in connection with the actions of persons at work.


(3)    The duty to confirm or deny does not arise if, or to the extent that, compliance with section 1(1)(a) would, or would be likely to, prejudice any of the matters mentioned in subsection (1).

Notice of Refusal

Please treat this letter as a Notice of Refusal as regards the information covered by the Section 31 Exemption.


3055 - Business rates

Details:

Reference Number: 3055
Request Date: 08/09/2017

Question:

Under the Freedom of Information Act 2000, I request the following non-domestic rating information regarding the hereditaments listed below in respect of the chargeable financial years 2004/5 to 2009/10:

- Liable ratepayers and their liability start and end dates
- Gross charges
- Empty periods
- Exemptions/reliefs/waivers

· Tower Garage and Coachworks, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN00012070100135

· Wenade at Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010014A

· R S Johnson Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN00012070100111

· R S Johnson Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010011R

· Mr Bush at Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010022R

 

Response:

Northumberland County Council confirms that it holds the information you have requested, please see the following information in response.


Tower Garage and Coachworks, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN00012070100135
    R S Johnson Recovery Limited  -  01.04.04 to 31.03.05
    £7,296.00
    No Empty Periods
    No reliefs

 

· Wenade at Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010014A
    No details to report. Properties created and then merged again on the 01.04.05 to create BVNN0001207010011R & BVNN0001207010022R

 

· R S Johnson Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN00012070100111
    No details to report. Properties created and then merged again on the 01.04.05 to create BVNN0001207010011R & BVNN0001207010022R

 

· R S Johnson Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010011R
    R S Johnson Recovery Limited  -  01.04.05 to 31.03.05
    £9,178.50 (2005/06), £9,417.75 (2006/07), £9,657.00 (2007/08), £10,048.50 (2008/09) and £10,548.75 (2009/10)
    No Empty Periods
    No reliefs

 

· Mr Bush at Tower Garage, Regent Street, Blyth, Northd, NE24 1LL
Property Ref: BVNN0001207010022R
    Individuals  -  01.04.05 to 31.03.10 (See below exempt information).
    £0.00 (2005/06), £0.00 (2006/07), £0.00 (2007/08), £0.00 (2008/09) and £0.00 (2009/10)
    Under De Minimis RV Level Exemption - 01.04.05 through to 31.03.10
    See Above

 

In the present case the County Council takes the view that some information is exempt under section 40, on the basis that it is personal information.  In this case the Authority relies on sections 40(2) & 40(3)(a) in line with the Information Commissioner's decision notices FS50628943 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013577/fs50628943.pdf, and FS50628978 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013576/fs50628978.pdf) dated 28 February 2017 finding that “the council should withhold information where it relates to a sole trader or a partnership.”.
 

Section 40 - Personal information .
 

(1)     Any information to which a request for information relates is exempt information if it constitutes personal data of which the applicant is the data subject.
 

(2)     Any information to which a request for information relates is also exempt information if-
 

(a)     it constitutes personal data which do not fall within subsection (1), and

 

(b)     either the first or the second condition below is satisfied.
 

(3)     The first condition is-
 

(a)     in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene-
 

(i)  any of the data protection principles, or
(ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and

 

(b)     in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.
 

(4)     The second condition is that by virtue of any provision of Part IV of the Data Protection Act 1998 the information is exempt from section 7(1)(c) of that Act (data subject's right of access to personal data).
 

(5)     The duty to confirm or deny-
 

(a)     does not arise in relation to information which is (or if it were held by the public authority would be) exempt information by virtue of subsection (1), and
 

(b)     does not arise in relation to other information if or to the extent that either-
 

(i)  the giving to a member of the public of the confirmation or denial that would have to be given to comply with section 1(1)(a) would (apart from this Act) contravene any of the data protection principles or section 10 of the Data Protection Act 1998 or would do so if the exemptions in section 33A(1) of that Act were disregarded, or
(ii) by virtue of any provision of Part IV of the Data Protection Act 1998 the information is exempt from section 7(1)(a) of that Act (data subject's right to be informed whether personal data being processed).


3058 - Managed Service Provider for temporary staffing

Details:

Reference Number: 3058
Request Date: 08/09/2017

Question:

Please can you advise the following information –

Do you currently have a contract(s) in place with a Managed Service Provider for temporary staffing requirements?
Can you confirm who this/these are with?
Please advise the start date of this/these?
Please advise the end date of this/these?
Please advise the duration (including possible extensions)?
Please advise the categories of staff this contract(s) covers?
What’s the annual spend via the contract(s)?
Please advise the breakdown per category of the spend via the contract?
Is there any off contract spend? If so how much?
Does this only cover temporary or does it include permanent staffing?
If both, please advise the temporary/permanent split?

 

Response:

All requested/captured information can be obtained from the Contracts Register on the below link:
http://www.northumberland.gov.uk/Business/Suppliers/Working.aspx#howwework


3064 - Public health funerals

Details:

Reference Number: 3064
Request Date: 12/09/2017

Question:

Has the Council conducted any ‘Public Health Act Funerals since 7/7/17 to the present (the day you respond to this request)?

If the answer to this question is yes, please disclose:
The full names of the deceased
The date of birth of the deceased
The date of death of the deceased
The last known address of the deceased
Whether the details of the deceased, have been/will be or are likely to be referred to the Government Legal Department (if you are not sure then can you just answer that field ‘unsure, or unknown’ or words to that effect).

Have there been any similar FOI requests as this within the time scale outlined in question 1?

Has the Council given this information away to any other individual or organisation outside the parameters of FOI (other than the Government Legal Department or internally) within the time scale outlined in question 1?

 

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

To be referred to Government Legal Department

Thomas Paul MacKenley

27/06/1966

Single

N/A

27/07/2017

N/A

Not to be referred.  Next of kin found

Ann Margaret Scott

07/03/1947

Single

N/A

04/08/2017

N/A

Not to be referred.  Next of kin found

Andrew John Bladon

16/09/1971

Divorced

N/A

07/08/2017

N/A

Not to be referred.  Next of kin found

 

The address have not been provided as they are exempt under S31 of the Act.

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


Northumberland County Council have dealt with 6 similar FOI requests within the time scale.

The Council has not given this information away to any other individual or organisation outside the parameters of FOI (other than the Government Legal Department or internally) within the time scale outlined in question 1.


3068 - Leased/financed/owned vehicles

Details:

Reference Number: 3068
Request Date: 12/09/2017

Question:

My questions relate to Northumberland Council &#40 Unitary&#41 (the council).

1) How many vehicles does the council currently lease? *
2) What is the council’s yearly budget for leased vehicles?
3) How many vehicles does the council currently have on Personal Contract Purchase (PCP)?
4) What is the council’s yearly budget for vehicles on PCP?
5) How many vehicles does the council currently have on Hire Purchase (HP)?
6) What is the council’s yearly budget for vehicles on HP?
7) How many vehicles does the council currently own on other types of finance (not leasing, PCP or HP)?
8) What is the council’s yearly budget for vehicles on other types of finance (not leasing, PCP or HP)?
9) How many vehicles does the council currently own outright?
10) What is the council’s vehicle purchase budget for the past 10 years?

* Leasing refers to personal contract hire or business contract hire

Response:

he Unitary Authority of Northumberland County Council came into existence on 1st April 2009, data prior to this date is not available, therefore the figures provided are for financial years 2009/2010 to 2017/2018:

1) Northumberland County Council has 203 leased vehicles as at 30th September 2017.

2) Each year the Council determines whether it is best value to lease or purchase vehicles based on: borrowing and lease rates; the length of time the vehicle is required; and the estimated residual value.

The Council’s budget for leased vehicles therefore varies each year, the budget for financial year 2017/2018 is £1,096,580.

Not all of the budget information for financial years 2009/2010 to 2017/2018 is available, but the actual vehicle lease costs for these financial years are shown in the table below:

 

Financial year

Vehicle lease costs (actuals)

2009/2010

£1,272,012

2010/2011

£1,644,247

2011/2012

£2,833,138

2012/2013

£2,068,610

2013/2014

£1,482,546

2014/2015

£1,258,444

2015/2016

£1,127,606

2016/2017

£992,428

2017/2018

£862,462 (estimated)


3) The Council has no vehicles on Personal Contract Purchase (PCP).

4) N/A.

5) The Council has no vehicles on Hire Purchase (HP).

6) N/A.

7) The Council has no vehicles on other types of finance (not leasing, PCP or HP).

8) N/A.

9) The Council holds information on assets which cost over £10,000. As at 30th September 2017 the number of vehicles currently owned outright over this amount is 605.

10) Not all of the budget information for financial years 2009/2010 to 2017/2018 is available, but the Council’s vehicle purchase costs for these financial years are shown in the table below:

 

Financial year

Vehicle purchase costs (actuals)

2009/2010

£1,468,040

2010/2011

£3,162,072

2011/2012

£2,362,332

2012/2013

£4,146,902

2013/2014

£6,637,758

2014/2015

£2,705,558

2015/2016

£3,492,275

2016/2017

£1,419,720

2017/2018

£4,741,300 (estimated)



3069 - Broadband in schools

Details:

Reference Number: 3069
Request Date: 13/09/2017

Question:

1. Who provides the broadband service to schools in your local authority?
2. If you/your local authority no longer provide broadband services to schools, at what date did this service cease?
3. If you do provide the broadband service to schools what date do the contracts end?
4. What notice period is required by the school?
5. What content filtering and firewalls do you use/schools use with regards to internet security/online safety?

Response:

1. Most schools have a broadband SLA supplied through the LA by BT.

2. N/A

3. March 2020.

4. 1 Year.

5. Northumberland County Council do not provide this information pursuant to Section 31(1)(a) Freedom of Information Act.

We are refusing this information since we consider that the exemption under Section 31(1)(a) applies.

We consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exemptions

The Freedom of Information Act sets out various exemptions to the right of access.

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.

(2) The purposes referred to in subsection (1)(g) to (i) are—

(a) the purpose of ascertaining whether any person has failed to comply with the law,
(b) the purpose of ascertaining whether any person is responsible for any conduct which is improper,
(c) the purpose of ascertaining whether circumstances which would justify regulatory action in pursuance of any enactment exist or may arise,
(d) the purpose of ascertaining a person’s fitness or competence in relation to the management of bodies corporate or in relation to any profession or other activity which he is, or seeks to become, authorised to carry on,
(e) the purpose of ascertaining the cause of an accident,
(f) the purpose of protecting charities against misconduct or mismanagement (whether by trustees or other persons) in their administration,
(g) the purpose of protecting the property of charities from loss or misapplication,
(h) the purpose of recovering the property of charities,
(i) the purpose of securing the health, safety and welfare of persons at work, and
(j) the purpose of protecting persons other than persons at work against risk to health or safety arising out of or in connection with the actions of persons at work.


3074 - Services which trade to generate profit

Details:

Reference Number: 3074
Request Date: 11/09/2017

Question:

1. Which of your services trade to generate profit (please include services delivered through arms-length companies or similar bodies)?

2. How many staff are employed in each of the service areas listed in your answer to question 1 (please break you answer down into: senior managers [i.e. Head of Service or above], middle managers and supervisors, front line operatives including team leaders?

3. Of the staff listed for question 2, how many of them are subject to some form of performance related pay incentive?

4. What performance areas are targeted by the performance related pay incentives identified in your response to question 3?

5. How have the performance areas detailed in your answer to question 4 performed over the past 3 years (or since the performance related pay was introduced if it has been in place for less than 3 years)?

6. If your answer to question 5 identifies that the performance of any areas has not improved, has your authority identified any reasons why the performance related pay has not delivered the desired result?

Response:

1. Within Learning & Development, Northumberland Fire & Rescue Service has two service areas generating profit;
Commercial Training
Driving School

2. Commercial Training x 1 full time staff member and Driving School x 1 full time member of staff

3. Neither are subject to performance related pay.

4. Not applicable.

5. Not applicable.

6. Not applicable.

 


3078 - Council Tax & Empty Homes

Details:

Reference Number: 3078
Request Date: 13/09/2017

Question:

I am interested in finding out how the local authority distributes discounts for Council Tax on dwellings which are empty. I am also interested in finding ​​out how the Council has been applying the ‘empty home premium’ since the legislation was introduced in April 2013.

Consequently, I would be grateful if you could provide the following information:

1) The number of dwellings which have been in receipt of a Class C discount (vacant dwellings) to their Council Tax charge in each month since April 2013.

2) The number of dwellings which have been charged the additional 50% empty home premium in each month since April 2013.

3) The average time (mean and mode, if possible) for which a dwelling is

a) in receipt of a Class C discount, and
b) being charged the additional empty home premium.

4) The number of dwellings granted a Class C discount to their Council Tax because they were uninhabitable in each month since April 2013.

5) To give some idea of Council Tax revenue to the local authority, I would like to know

a) the sum total of Class C discounts,
b) the average (mean) amount of discount each property received, and
c) the average (mean) percentage of discount that each property received

in GBP for each month since April 2013.

As you can see, I have requested the information to be given for the period April 2013 to the present and by month. However, I understand if a monthly breakdown is not possible, in which case I would appreciate the closest approximation. I would also appreciate it if the information could be provided in a digital format.

Response:

1) 0, we do not offer a discount

2) We are unable to supply monthly figures, we currently have 618 properties being charged an empty homes premium.

 

Figures for previous years were:

2013/14 - 748

2014/15 - 696

2015/16 - 748

2016/17 - 698

3)

a) 0, we do not offer a discount
b) based on current figures the average number of days is 1779

4) 0, we do not offer a discount

5)

a) £0 for class C, £410,330 charged for empty homes premium so far this year.
b) £0.00
c) 0%

 


3081 - Draft budget for 2018/19

Details:

Reference Number: 3081
Request Date: 14/09/2017

Question:

- When will the council publish the draft budget for the 2018/19 year?
- Where on it website will the budget documents be published?
- At what meeting and on what date will the draft budget be up for discussion/approval?
- Where on the council’s website will the final budget documents be published?

Response:

- It is likely that the draft budget will be presented to the Corporate Services and Economic Growth Scrutiny Committee in January 2018 and then Cabinet in February 2018.

- http://committee.northumberland.gov.uk/Meetings.aspx . Select the relevant month and year and then click on; Corporate Services and Economic Growth Scrutiny Committee, then select the agenda item.

- The draft Budget will be submitted for approval at its full Council meeting on 21 February 2018.

- http://www.northumberland.gov.uk/About/Finance/Budget-updates.aspx


3082 - Cost Code Descriptions

Details:

Reference Number: 3082
Request Date: 14/09/2017

Question:

I wish to receive a list of your organisation’s cost codes and a description of what each code stands for. I use the term “cost codes” to refer to codes used by the council relating to a specific area of spending. If the council uses a different term for such spending areas, I would like to be informed of such difference.

I would like this information to be presented as follows:

Cost code: xxxx Description: xxxx (what this cost code represents)

Response:

See attachment


Attachments:

3089 - Data Protection Regulations

Details:

Reference Number: 3089
Request Date: 18/09/2017

Question:

1. What is the name & job-title of the your council's Caldicott Guardian(s)?

2. What is the name and job title of the manager(s) who has operational responsibility for information governance?

3. Does your local authority have a designated data protection officer? If so, what is their name & job-title?

4. What steps has your local authority taken to prepare for the implementation of General Data Protection Regulations in May 2018?

 

Response:

1. Elizabeth Morgan, Interim Director of Public Health.

2. Neil Arnold, Chief Information Officer and Fay Cooper, Strategic Programmes Manager.

3. The Data Protection Officer for Northumberland County Council is Fay Cooper, Strategic Programmes Manager.

4. The Council are currently designing a programme to detail our approach to GDPR. This will be signed off by our Senior Leadership Team in October 2017.

 


3097 - Council Solicitors

Details:

Reference Number: 3097
Request Date: 19/09/2017

Question:

Kindly identify that authority which permits your council to provide to its officers, employees and councillors acting in their personal capacity free of charge the use of its legal services department/ solicitors.

Response:

Such services are not provided on any basis.


3099 - Museums

Details:

Reference Number: 3099
Request Date: 19/09/2017

Question:

1. The names and addresses of all museums owned and run by the Council, including those run through a Trust on the Council’s behalf.
2. Total annual opening hours for each museum in (1) for each year since 2010.

Response:

1.

Woodhorn Museum QEII Country Park Ashington Northumberland NE63 9YF
Berwick Museum and Art Gallery The Barracks Parade Berwick-upon-Tweed TD15 1DG
Hexham Old Gaol Hallgate Market Place Hexham Northumberland NE46 1XD
Morpeth Chantry Bagpipe Museum Bridge Street Morpeth Northumberland NE61 1PJ

2. Total annual opening hours for each museum in (1) for each year since 2010.

Below is a breakdown of open hours for Woodhorn, Hexham, Berwick and Morpeth, we can only confirm information for Woodhorn – the other sites are estimates based on the standard opening hours across a given year (on current patterns) as we don’t have detailed enough information on individual years for those sites.

 

2010

2011

2012

2013

2014

2015

2016

 

Woodhorn

1783

1843

1854

1824

1837

1905

1810

 

Hexham

946*

946*

946*

946*

946*

946*

946*

 

*Based on expected pattern of opening – not adjusted for seasonal variance (Easter timings) or unscheduled closures

Berwick

1066*

1066*

1066*

1066*

1066*

1066*

1066*

Morpeth

2142*

2142*

2142*

2142*

2142*

2142*

2142*



3101 - Blue Badge Scheme

Details:

Reference Number: 3101
Request Date: 19/09/2017

Question:

I would be obliged if you would kindly gather and provide the following information on the above:

i. What is the total number of blue badges issued to disabled people as at the latest date you hold records for, prior to the major reform dated 2012/2013?

ii. When the above badges expired, did your council apply the new, changed criteria for the issue of badges strictly according to Government guidelines?

iii. What is the total number of badges currently on issue to all those who are eligible 'automatically'?

iv. What is the total number of badges currently issued under the 'non-automatic/non-mandatory' regulations?

v. Has there ever been a significant number of badges denied to applicants in the 'non-automatic' category, on renewal under the post-2012/2013 criteria? If so, what were the specific grounds for this? [The word 'significant' here means more than one hundred.]

vi. How many blue badges, previously awarded under the existing scheme prior to 2013 reforms, has your council renewed since, even though applicants failed to satisfy the new criteria?

vii. How many prosecutions has your council made of persons, badge holder and others, for alleged abuse of the blue badge scheme?

Response:

i. ​Number on issue at 31 Mar 13 = 15517

Ii.​ Yes​

iii. 8585​

iv. 7823​

v. Yes as a result of new government guidelines​

vi. Total renewals issued under the non-automatic/non mandatory regulations ​for 13/14, 14/15 & 15/16 is 2635

vii. None ​

 


3106 - Section 3 of the Protection from Harassment Act

Details:

Reference Number: 3106
Request Date: 20/09/2017

Question:

Kindly identify and provide me copy of that authority which empowers your Council to sue in the civil court under section 3 of the Protection from Harassment Act 1997 on behalf of all officer's, employee's and Councillor's of the Council.

 

Response:

We have looked into this and are not aware that the Council have taken any such action or indeed is contemplating this.


3110 - IT Equipment

Details:

Reference Number: 3110
Request Date: 20/09/2017

Question:

I am writing to you under the Freedom of Information Act 2000 to request the following information from your IT Department.

1.    Which IT Service Management (ITSM) solutions are currently being used by your organisation in their IT operations and Service Desk functions.

 

2.    How much did the organisation spend on this solution? (Please provide initial setup / deployment costs and ongoing costs)
 

3.    Which company did your organisation procure the current solution from and by which method? (i.e. Direct Award / Tender etc.)
 

4.    When does the current ITSM solution contract expire?
 

5.    Who in the organisation is responsible for deciding which ITSM tool is used? (Please provide name and job title)

Response:

1. Hornbill Service Manager.

2. £36K per annum, free setup.

3. G Cloud.

4. We can opt out any time.

5. Neil Arnold, Chief Information Officer.

 


3113 - Organisational structure & external businesses

Details:

Reference Number: 3113
Request Date: 21/09/2017

Question:

Please may I have the managerial organisational structure for the council? Also a breakdown of the individual teams within the council also including the names and contact details including telephone numbers of all of the team members for each area.

Please also confirm a list of external business's used for outsourcing purposes by the council.

 

Response:

1. The management structure can be found in the statement of accounts via the link below:

http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Finance/Northumberland-County-Council-Draft-2016-17-State-of-Accounts-Subject-to-Audit.pdf

We are unable to provide a breakdown of the individual team as we currently employ over 4,000 member of staff (excluding schools). The time and cost involved in extracting the requested information and compiling it into a suitable format would exceed our statutory obligation to comply with the request; e.g. 2.5 days and/or £450.

2. This information is publicly available on the Contracts Register on the Northumberland County Council website via the following link:

https://procontract.due-north.com/ContractsRegister

 


3120 - Removal provider

Details:

Reference Number: 3120
Request Date: 22/09/2017

Question:

1. Can you please confirm if your organisation has in the past year ever employed the services of a removals and/or storage contractor.

2. If so, was it on an ad-hoc basis or through a tender process or framework?

3. Also If it was by tender, through what medium was it advertised and who was the chosen contractors?

4. Was it a fixed term framework, could you tell us when it is up for renewal and who the current contractor(s) are?

5. For future reference what is the department that would deal with this usually?

6. Finally, over the course of your last financial year what, if anything, was your total spend on removals and storage services?

Response:

1 - Yes
2 - Contract Supplier
3 - NEPO Portal - Restricted Tender Process, in 2015
4 - Direct Award - Extended until 30th June 2018
5 - Property Services
6 - £141,991.78. in period 2016/17


3121 - Use of bailiffs / enforcement 2016/17

Details:

Reference Number: 3121
Request Date: 22/09/2017

Question:

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax
b. Parking
c. Housing Benefit overpayments
d. Business Rates
e. Commercial Rents
f. Any other debt types, including any other overpayments

By “private bailiffs/enforcement agents” we mean those who are self-employed or who work for private companies, including as high court enforcement officers. Please include cases where local authority employees have visited a property to execute a warrant.

2) The number of:
a. Residential properties
b. Business properties
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities?

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No)

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No)

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No)

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No)

 

Response:

1)

a. Council tax - 4,112
b. Parking - 488
c. Housing Benefit overpayments - 0
d. Business Rates - 250
e. Commercial Rents - 4
f. Any other debt types, including any other overpayments - 0

2)

a. Residential properties - 152,041
b. Business properties that fall within this local authority area - 12,725

3) Citizens Advice, National Debtline, StepChange, AdviceUK, Debt Advice Foundation, The Money Advice Service

4) No

5) Yes

6) No.  Although enforcement agents will only be considered when attempts to engage with customers have been unsuccessful and where there are no alternative remedies available.

7) Not formally.


3126 - Deaths with no next of kin

Details:

Reference Number: 3126
Request Date: 26/09/2017

Question:

1. From June 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

To be referred to Government Legal Department

 

*Please note the last known address is withheld under Section 31 of the FOI Act, please see guidance below.


31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


3137 - Business Rates

Details:

Reference Number: 3137
Request Date: 29/09/2017

Question:

I am looking for a full list of businesses, Ltd companies and charities that have become responsible for business rates between 15th Sept-30th Sep 2017.

Please include all details in excel if possible including the business name, address, property type, rv and the date of responsibility.

Response:

Northumberland County Council confirms that it holds the information you have requested, please see the attached information in response.


Attachments:

3142 - Outbound mail

Details:

Reference Number: 3142
Request Date: 29/09/2017

Question:

I am writing to you under the Freedom of Information Act, to request the following information from your organisation. If this information is held and managed by multiple departments, please give information for the highest spending department
1) How does your organisation pay for postage on outbound mail?
· Franking machine
· Royal Mail PPI or OBA account
· Downstream Access provider
· Hybrid Mail solution
· Other (please specify)

2) Please advise how you manage any mailshots.
· In-house using manual mail production and apply postage.
· Outsourced to a mailing house for print, fulfilment and postage
· A combination of the above, depending on the number of recipients and mail piece content

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
· 1st class (single page colour, simplex)
· 2nd class (single page colour, simplex)
· Large letter (5 pages colour, duplex)

4) What is your overall spend on outbound mail pa?

5) When will you next review your outbound mail process and/or suppliers?

6) How do you ask potential suppliers to engage with your organisation to introduce products or services?

7) Do you use a tendering website or purchasing consortium? If so, please specify

8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)

 

Response:

*Please note - the responses below are based upon​ the County Hall site only.
 

1) County Hall outgoing post is managed by franking machine​, our internal courier service and our internal library van delivery service. Satellite sites may use other methods.

2) Each service deals with their own mailshots - this could be a combination of outsourcing to a supplier on our current print framework or in house. ​

3) No as each service deals with the presentation of their own mail. When it reaches our post room, it is ready for franking or collection by one of our internal mailing services. ​

4) For the financial year 16/17, £228,469 was spent on franked post.

5) Within the next 12 months​.

6) Contract opportunities are advertised on the Due North e-tendering portal on the link below:

 

https://procontract.due-north.com

7) As above in question 6.

8) No but we have the option to use CCS framework agreements for purchasing goods or services.


3145 - Deaths with no next of kin

Details:

Reference Number: 3145
Request Date: 29/09/2017

Question:

Please see below my freedom of information act request. If you cannot answer all or some of the questions please could you respond anyway.

I would like information on people dying with no next of kin being known, from 1/7/17 to the day of your response to this request. If someone died before 1/7/17 but the case has only come to your attention since, could you please also include details, as follows:


Surnames and forenames or initials
Dates of death
Age at death or date of birth
Place of birth
Marital status
Maiden surnames of married or widowed women
Usual address at time of death
Approx. value of their estate if known
The date you sent information to the Government Legal Department (or, if in Lancashire, the Duchy of Lancaster, or, if in Cornwall, the Duchy of Cornwall), or confirmation that this action was not applicable.

 

If you have yet to send the information on, as per 9 above, or a decision has not yet been made whether or not to do so, please also advise of this.

 

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

To be referred to Government Legal Department

 

We don’t usually have a note of the place of birth but in this instance we know Mr Gilfillan was born in Carluke, Lanarkshire.

 

*Please note the last known address is withheld under Section 31 of the FOI Act, please see guidance below.


31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


3147 - Subject Access Requests

Details:

Reference Number: 3147
Request Date: 02/10/2017

Question:

Individuals have a right, commonly referred to as a subject access request (SAR), created by section 7 of the Data Protection Act. I am writing to you under the Freedom of Information Act 2000 to request the following information regarding your processing of subject access requests:

1. How many subject access requests did you receive the identifying paperwork for and process in 2014?
2. How many subject access requests did you receive the identifying paperwork for and process in 2015?
3. How many subject access requests did you receive the identifying paperwork for and process in 2016?
4. How many subject access requests you rejected in 2014?
5. How many subject access requests you rejected in 2015?
6. How many subject access requests you rejected in 2016?
7. What was the average cost for you to process a subject access request in 2014?
8. What was the average cost for you to process a subject access request in 2015?
9. What was the average cost for you to process a subject access request in 2016?
10. How much do you charge an individual to process a subject access request?

 

Response:

1. 55

2. 60

3. 50

4. 2

5. 2

6. 0

7, 8 & 9  We have only charged the standard £10.00 fee. We do not record any other costs such as for staff time, photocopying, redacting etc.

10. £10.00 although we will waive the charge if applicants are in receipt of a means tested benefits.

 


3148 - Sickness

Details:

Reference Number: 3148
Request Date: 02/10/2017

Question:

I make this FOI request specifically in relation to the following Local Government Document / Terms & Conditions:
LOCAL GOVERNMENT SERVICES: NATIONAL AGREEMENT ON PAY AND CONDITIONS OF SERVICE
Also known as “THE GREEN BOOK”

 

REQUEST: 1
 

Section 10 - Sickness Scheme
Section 10.3

 

I am only requesting information pertinent to the following clause, contained within Section 10.3 of “The Green Book”: “Authorities shall have discretion to extend the period of sick pay in exceptional cases.”
 

Please confirm – Between 01 January 2010 to 31 August 2017:
 

a. The total number of employees who were afforded this privilege;
b. The total duration of the “Extension of Sick Pay”:
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances ;
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.”

 

REQUEST: 2
 

Section 10 - Sickness Scheme
Section 10.9 states:

 

“An employee who is prevented from attending work because of contact with infectious disease shall be entitled to receive normal pay. The period of absence on this account shall not be reckoned against the employee’s entitlements under this scheme.”
 

Please confirm – Between 01 January 2010 to 31 August 2017:
 

a. The total number of employees who were afforded this privilege;
b. The total duration of the “Period of absence”:
i. In Days ; for each employee that was off work as a result of Section 10.9;
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book”;
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9;
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease.

Response:

REQUEST: 1
a. 1
b. 183
c. Cancer


REQUEST: 2
a. 0
b. N/A
c. N/A
d. N/A
e. N/A


3151 - Pension scheme

Details:

Reference Number: 3151
Request Date: 02/10/2017

Question:

1. What is the current market value of your local government pension scheme?

2. Has any of it been invested? If so, where was it invested?

Response:

See attachment which is Northumberland County Council Pension Fund Annual Report and Accounts for the year to 31 March 2017.


1. As noted on P79, the value as at 31 March 2017 was £1.3 billion.

2. The Fund is invested as shown on P79, with target asset allocation (including geographical split shown on P8.

 


3162 - Vacant commercial properties

Details:

Reference Number: 3162
Request Date: 02/10/2017

Question:

A list of all the currently vacant commercial properties (private and non-privately owned), their addresses, and ownership details that are located in your area of authority.

A list of all the currently vacant properties owned by healthcare providers (private and non-privately owned), their addresses, and ownership details that are located your area of authority.

 

Response:

We now publish Business Rates data which can be found at;

https://data.gov.uk/dataset/national-non-domestic-rates-full-listing-northumberland

and

https://data.gov.uk/dataset/national-non-domestic-rates-all-reliefs-northumberland.

Information relating to empty property exemptions will be available November 2017 at;

https://data.gov.uk/data/search?q=northumberland&theme-primary=Business+%26+Economy

This information will be reviewed on a 6 monthly period and updated information will be published on 1 May and 1 November each year.

Section 21(1) is an absolute exemption however Section 22(1) is a qualified exemption which means that the information falling within the exemption still has to be released unless the public interest in disclosure is outweighed by the public interest in maintaining the exemption.

Northumberland County Council recognises that there is a general public interest in information held by public authorities being made available and that it should take place at the earliest appropriate time. This helps towards ensuring the public accountability and transparency of public authorities and promotes public engagement in any debate about the delivery of public services and the use of public funds.

However, the public interest can sometimes be best served by the planned publication of information at an appropriate time rather than in response to an individual request for that information ahead of that time.

On balance, and in all the circumstances of this particular case, we have concluded that the public interest is best served by the planned future publication of the information you have requested and by maintaining the exemption at section 22(1) at this time.

The County Council also takes the view that some information is exempt under section 40, on the basis that it is personal information. In this case the Authority relies on sections 40(2) & 40(3)(a) in line with the Information Commissioner's decision notices FS50628943 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013577/fs50628943.pdf, and FS50628978 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013576/fs50628978.pdf) dated 28 February 2017 finding that “the council should withhold information where it relates to a sole trader or a partnership.”.

 

Section 40 - Personal information .

(1) Any information to which a request for information relates is exempt information if it constitutes personal data of which the applicant is the data subject.

(2) Any information to which a request for information relates is also exempt information if-

(a) it constitutes personal data which do not fall within subsection (1), and

(b) either the first or the second condition below is satisfied.

(3) The first condition is-

(a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene-

(i) any of the data protection principles, or

(ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and

(b) in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.


3165 - No of foi's & S.12's in 2016

Details:

Reference Number: 3165
Request Date: 02/10/2017

Question:

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 21 exemptions did you employ during this same time period?

 

Response:

1) There were 1,423 foi requests received in 2016.

2) 43 foi’s were refused using Section 21 exemption during 2016.

 


3166 - Staff bonuses

Details:

Reference Number: 3166
Request Date: 02/10/2017

Question:

1. How many council staff have received bonuses this year?
 

2. What are the roles of these council staff?
 

3. How much were these bonuses worth?

 

Response:

Council staff do not receive bonuses.

 


3167 - No of Subject Access Requests & FoI S.40(1)'s

Details:

Reference Number: 3167
Request Date: 03/10/2017

Question:

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 40(1) exemptions did you employ during this same time period?

Response:

1) We received the identifying paperwork for and processed 50 Subject Access Requests in 2016

2) 4 foi’s used the Section 40(1) exemption in 2016

 


3171 - School Budgets & LA Income

Details:

Reference Number: 3171
Request Date: 03/10/2017

Question:

Q1: What was the total income received from each of the following types of school, for each of the following years; 2013/14, 2014/15, 2015/16, 2016/17, 2017/18:
 

- maintained secondary and primary schools within the LA boundary
- non-maintained (e.g. academy) primary, secondary and all through schools within the LA boundary
- other schools within the LA boundary (e.g. special, private)
- schools outside of the LA boundary

If unable to distinguish between the above sources of income then please state the total income from all schools for each of these years.

 

Q2: How much income did the LA receive from all schools (in or out of borough, maintained or otherwise) for the following services within each year? 2013/14, 2014/15. 2015/16, 2016/17, 2017/18
 

Catering products and services
Cleaning products and services
Furniture & Flooring
ICT and ICT related resources
Playground equipment and services
HR
Finance
Health & Safety
Property & Building Services
School Improvement Services
Other services

Q3: How much was spent by all maintained primary and secondary schools on the following services within each year? 2013/14, 2014/15, 2015/16, 2016/17, 2017/18

 

Catering products and services
Cleaning products and services
Furniture & Flooring
ICT and ICT related resources
Playground equipment and services
HR
Finance
Health & Safety
Property & Building Services
School Improvement Services

Q4. Please list all suppliers who currently provided the following services to your maintained primary and secondary schools.

 

Catering products and services
Cleaning products and services
Furniture & Flooring
ICT and ICT related resources
Playground equipment and services
HR
Finance
Health & Safety
Property & Building Services
School Improvement Services

 

Response:

See attachments


3188 - IT software & contracts

Details:

Reference Number: 3188
Request Date: 06/10/2017

Question:

I am currently doing some research into IT Service Management trends in the UK public sector. Could you kindly provide me with the below information about your organisation:

1. What software product(s) are you using to manage your IT Service Management (e.g. Landesk, ServiceNow, Cherwell, Hornbill etc.)?

 

2. When does the contract with your current service desk provider end?
 

3. How much does your current ITSM service desk tool cost annually?
 

4. When will you be looking to review your current service desk tool?

 

Response:

1. Hornbill Service Manager.

2. We can opt out any time.

3. £36k.

4. We have just implemented Hornbill, so would expect to review it in 3 years.


3195 - Business Rates

Details:

Reference Number: 3195
Request Date: 09/10/2017

Question:

This request is made under the Freedom of Information Act 2000 and further to a decision of the Information Tribunal in England and the London Borough of Bexley v Information Commissioner 2007. In accordance with the above, I hereby request a list of Business Rate accounts that meet the following criteria:

· Accounts where a 'write on' has been used since 1st April 2000 to cancel an overpayment which has not since been reversed. (I am not requesting a list of current credits as I know these are online)

I would request that the list contains the following information:
· Ratepayer name (Information is only requested where the ratepayer is a company and not an individual as I appreciate this is limited by the Data Protection Acts).
· Address of property concerned.
· Amount of write on.
· If possible, the period/financial year relating to write on.

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 21 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is reasonably accessible to the applicant by other means.

The information is available by accessing the following link which we can confirm contains data from April 2000:


https://data.gov.uk/dataset/national-non-domestic-rates-accounts-with-credit-write-northumberland


3200 - Cyber Attacks & Cyber Security

Details:

Reference Number: 3200
Request Date: 09/10/2017

Question:

Please provide the following information for the financial years 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16

How many times in each year between 2011 and 2016 was the council subject to cyber attacks? Please break down these figures by type of attack e.g ransomware, malware, denial of service, phishing attack or other (please specify).
How much money has the council invested each year between 2011 and 2016 on cyber/IT security? Please break down these figures by the type of improvement purchased.

In addition could you provide information about successful attacks (those which were able to steal or damage data or otherwise compromise IT security) between 2011 and 2016.

Please specify the year of the successful attack, the type of attack, and the consequence e.g data stolen, data damaged, service denied for X amount of time, council website hacked, council social media hacked, etc)

Response:

We hold the information you requested. However we are withholding that information since we consider that the exemption under Section 31(1)(a) applies.

We consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exemptions

The Freedom of Information Act sets out various exemptions to the right of access.

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


3208 - Apprenticeship Levy

Details:

Reference Number: 3208
Request Date: 10/10/2017

Question:

I am requesting information relating to the Council’s apprenticeship levy payments and plans for the allocation of the levy

The request includes

1. The annual contribution from Northumberland Council to the apprenticeship levy account for 2017 – 2018
2. The plans for spending this allocation for 2017 – 2018
3. Any reports relating to Northumberland Council’s apprenticeship levy payments and planned spend
4. Any committee papers relating Northumberland Council’s apprenticeship levy payments and planned spend
5.The total number of new employees / apprentices supported by the apprenticeship levy payments (planned and existing)
6.The total number of existing employees supported by the apprenticeship levy payments (planned and existing)

 

Response:

1.    We have contributed £409,646 to date. By the end of the financial year we expect this to be in the region of £919,212.

2.    We plan to spend the levy across the following categories:
78% of apprentices are from recruitment of new apprentices from external sources.
22% of apprentices are from up-skilling of existing staff where this is required for a new or changed job role.

3.    Please see the attached documents.

4.    Please see the attached documents.

5.    The total number of new apprentices employed by the Council changes each month, as we run a rolling programme of recruitment throughout the year. At the time of the FOI the total number of apprentices employed in the council and maintained schools is 174. The plan is to achieve 220 in the current financial year. This is planned to increase to 400 by 2020.

6.    The total number of existing staff funded by the levy is currently 3. There are 32 funded by the previous funding arrangements who are still on programme. The plan is to increase the number of existing staff funded by the levy to 60.

 


3210 - Strategic Review & Arch

Details:

Reference Number: 3210
Request Date: 11/10/2017

Question:

In a press article published in both the Evening Chronicle and Journal on the 8th August 2017. Peter Jackson (Leader of Northumberland County Council and Arch Group Board member) was quoted as stating the Strategic Review of Northumberland County Council development company was under way.

With regard to the Strategic review I would be obliged if you could please provide me with the following information:-

A) Who are the current Arch Board members, and what date was each appointed?

B) Who is a carrying out the Strategic review of the Arch Group?

C) Who is leading on the Strategic review, is it the Arch Board or Northumberland County Council?

D) What areas are currently under review and by whom? (Please provide detail into each area)

E) How long is the review anticipated to last?

F) Please provide a copy of the Arch Board or any other strategic report setting out the reasons for the review and a copy of the Arch Board minutes approving the strategic review content (with attendance list and any votes taken).

G) Please provide the terms of reference/engagement for any parties carrying out the review

H) Please provide the cost of the review (internal and External costs)

I) What involvement within the review have members of any Arch Senior Management Team or Senior Leadership team had to date?

J) What involvement and role is Northumberland County Council taking regarding the strategic review?

K) Have all potential conflicts of Interest regarding the conservative party manifest o pledge (to scrap Arch) been reviewed in order to ensure that the strategic review is open, transparent and fair?

L) The article of the 8th August 2017 stated that the Arch Group Chief Executive and Arch Group Director of Finance are currently suspended, what if any opportunity have these staff had to contribute to the strategic review process?

M) What date were the Arch Group Chief Executive and Arch Group Director of Finance suspended?

N} Have previous Board Members been asked to contribute to the review or participate in the review in order to gain from their experience as to where they believe improvements could be made?

Additionally and again under the Freedom of Information act 2000, I would be obliged if the following information can be provided.

O) A list of all previously approved schemes/purchases to be carried out by the Arch Group that have now been cancelled. (including value of scheme and reason for cancellation}

P) A list of all the Capital schemes within Northumberland County Council current approved Capital programme (Full Council February/March 2017} that have now been cancelled.

Q) Specifically regarding the cancelled Northumberland County Council Headquarter move, can you please provide the following details:-
a} The approved budgets either within Northumberland County Council or Arch? (please include all budgets in relation to any land acquisitions, infrastructure work and costs to date on the Headquarters)
b) What is the actual cost to date for the full development?
c) What are the estimated costs regarding the termination of Galliford Try' s contract regarding the construction of the Headquarters?
d) What is the current estimate of the refurbishment costs for the current Headquarters in Morpeth, and how will it now be financed?
e} Will the cost for refurbishment of the existing building require any additional council approval and internal approvals and if so what forum will approve?
f} What level of revenue savings has the council lost due to the cancellation of the move to Ashington, and how will the impact of this loss be managed?

R) Peter Jackson has stated that there is a financial black hole within the Northumberland County Councils current approved budget, how much is this financial black hole and how has it arisen?

S) What action is currently being taken to alleviate this financial pressure?

T} Has any action been taken within Northumberland County Council to determine how this black hole has materialised?

 

Response:

A)

Peter Jackson
Leader of Northumberland County Council
Date appointed:    04 Jul.2011

Chris Sayers
Governor of the University of Northumbria
Date appointed:    18 Oct.2017

Cllr Richard Wearmouth
Chair of Arch
Date appointed:    21 Jun.2017

Cllr Wayne Daley
Deputy Leader of Northumberland County Council
Date appointed:    21 Jun.2017

John Woodman
Date appointed:    21 Jun.2017

Cllr Grant Davey
Date appointed:    04 Jul.2011

Cllr Jeff Reid
Date appointed:    18 Oct.2012

B) The Strategic Review comprises a number of strands, each of which is led by a relevant subject matter expert, and which will also reflect the views of other key stakeholders such as Arch’s own staff.

C) Arch Board

D) All aspects of Arch governance are currently under review. Due to the nature of this work, it would be inappropriate to provide details of specific areas at the current time.

E) The Strategic Review is anticipated to be finished by the end of November 2017.

F) N/A

G) Please see (D) above. Due to the nature of this work, it would be inappropriate to provide details of what is included in the Terms of Reference at the current time.

H) Where Internal resources are used, there will be no direct cost. Where external resources are utilised, there may be a cost but at the present time such are not known.

I) Input into the engagement process.

J) Supporting the review process as required.

K) The strategic review is being undertaken by relevant subject matter experts which are independent , non political and unbiased.

L) It would be inappropriate to provide information relating to any specific staff members for reasons relating to the data protection rights of those individuals .

M) It would be inappropriate to provide information relating to any specific staff members for reasons relating to the data protection rights of those individuals .

N) Please see (D) above. It would not be appropriate to provide details on the content of the review at the current time.

O) A list of all previously approved schemes/purchases to be carried out by the Arch Group that have now been cancelled. (including value of scheme and reason for cancellation):

 

Developments on behalf of Northumberland County Council.

Project

Value of Scheme

Reason for cancellation

Headquarters Building, Portland Park

£34,400,000

Northumberland County Council instruction

Blyth Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

Berwick Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

Morpeth Hotel and Leisure Centre

Not known: project at early design stage

Northumberland County Council put on hold

 

Developments and Acquisitions by Arch

Project

Value of Scheme

Reason for cancellation

Mitford Estates Acquisition (Commercial elements)

£3,032,243

No longer in line with Board priorities

Mitford Estates Acquisition (Residential elements)

£12,720,000

No longer in line with Board priorities

Howdon Green

£4,320,000

No longer in line with Board priorities

9 Wentworth Way

£173,20

No longer in line with Board priorities


P) With the exception of the new Council Headquarters scheme which is in the process of being varied with the contractor to exclude the building element, no other schemes have been cancelled from the programme. However a number of schemes have been put on hold whilst a revised programme is prepared for inclusion in the Council’s new Medium Term Plan for 18/19 onwards. The revised programme is only at draft stage and has not yet been approved.

Q) a) The total approved NCC budget cost for the headquarters building was £34m with an additional £8.7m for infrastructure works. The NCC HQ site is within an area of Ashington designated Portland Park (formerly the “Ashington North East Quarter”). Arch did not have a separate budget for land assembly in this location.

b) Costs incurred to-date include £3, 242,306 on pre-construction and £4,889,548 on site preparation and infrastructure construction much of which relates to the highways element of the works which has been allowed to proceed.

c) The formal legal variation to the contract has not yet been completed and therefore for commercial reasons it would be inappropriate to release an estimated cost at this stage.

d) The full scope of the refurbishment works for County Hall have not yet been determined and therefore funding options have not yet been considered

e) The cost of County Hall refurbishment will be approved in the same way as other capital projects with an overall budget signed off by Council as part of the Medium Term Financial Plan and then a specific business case considered by Cabinet.

f) The projected annual savings in building running costs as a result of moving to Ashington did not take into account building efficiency savings as a result of modernising the existing County Hall and the opportunity of sub-letting excess space to generate additional income. Any impact on savings will be incorporated into a wider review of required savings being undertaken by the New Administration.

R) An independent review of the Council's finances is currently underway.

S) Once the financial review has been completed, the findings will be reviewed and an action plan will be developed accordingly.

T) This is part of the independent financial review.

 


3211 - Cheque book schools

Details:

Reference Number: 3211
Request Date: 11/10/2017

Question:

Please can you send me a list of all the secondary maintained cheque book schools in your region.

(The definition of a cheque book school; is a school that has direct access and control of its own bank account.)

Response:

Northumberland currently have 138 schools with a local account, ie their own bank account.

Some may also have an SLA with our accounts payable department, so not all expenditure items for a school site will necessarily go through the separate local bank account.

 


3212 - Spend on temporary staffing cover in schools

Details:

Reference Number: 3212
Request Date: 11/10/2017

Question:

I am interested in the amounts paid by each Primary, Secondary and SEND school in relation to temporary staffing cover. My hope is to receive an electronic breakdown of amounts paid through the department's purchase ledger by school or establishment.

1. The information I require for each school is: name of establishment; supplier name and total amount paid.
2. I would like the information to cover the period September 2016 to July 2017.

 

Response:

See attachment


Attachments:

3216 - Late payments/missed appointments -costs incurred

Details:

Reference Number: 3216
Request Date: 11/10/2017

Question:

1. How much did it cost your council to chase late payments for council tax during the tax year, 2016-2017?

2. How much did it cost your council to chase late payments for council tax during the tax year, 2016-2017?

3. How much did it cost your council to chase late payments for parking debts during the tax year, 2016-2017?

4. How much did it cost your council to chase late payments for parking debts during the tax year, 2015-2016?

5. How much did it cost your council to chase late payments for business rates and tax during the tax year, 2016-2017?

6. How much did it cost your council to chase late payments for business rates and tax during the tax year, 2015-2016?

7. How much did it cost your council to chase late payments for ex-tenant arrears during the tax year, 2015-2016?

8. How much did it cost your council to chase late payments for ex-tenant arrears during the tax year, 2016-2017?

9. What was the cost of missed appointments to your council for social care appointments during the tax year 2015-2016?

10. What was the cost of missed appointments to your council for social care appointments during the tax year 2016-2017?

11. What was the cost of missed appointments to your council for social housing and repair appointments during the tax year 2015-2016?

12. What was the cost of missed appointments to your council for social housing and repair appointments during the tax year 2016-2017?

13. What was the cost of missed appointments to your council for overdue library books during the tax year 2016-2017?

14. What was the cost of missed appointments to your council for overdue library books during the tax year 2015 - 2016?

 

Response:

1.    £33,078

2.    £34,038

3.    We are unable to provide this figures as it is part of the bigger costs for Parking Services and we are unable to break this figure down to this degree.

4.    Please see the response to Q.3.

5.    £2,493

6.    £2,577

7.    We are unable to provide this information as we do not calculate these costs.

8.    Please see the response to Q.7.

9.    We do not hold any structured information about social care appointments relevant to this request. In most cases, social care staff visit service users rather than vice versa, and the number of missed appointments is not therefore significant enough to require the collection of management information or the recording of any associated costs.

10.    Please see the response to Q.9.

11.    We have no quantifiable costs that can be given as the IT. reports from our current system do not have the functionality

12.    Please see the response to Q.11.

13.    The service sends out a text or email to any library customer to remind them to renew their books before they are overdue. If the books are overdue for 6 weeks then customers receive a final reminder by post which includes a billing notice. Appointments aren't made with customers regarding overdue library books.

14.    Please see response to Q.13.

 


3217 - Crimes & abuse

Details:

Reference Number: 3217
Request Date: 12/10/2017

Question:

1. How many disabled people have you victimised, harassed or abused?

2. How many times have you been notified of victimisation, harassment or abuse but ignored it?

3. How many prosecutions for misleading prices offences have you taken? (per year since 2004)

4. How many times have you attempted to discipline anyone for doing too much/extra work?

5. How many times have you commenced disciplinary action against an employee without telling the subject of those proceedings what they were alleged to have done wrong?

6. How many times have you failed to make reasonable adjustments as required by law to assist disabled employees?

7. How many times have you deliberately set about to orchestrate the dismissal of a dedicated, decorated, diligent if disabled employee?

8. How many times have you, or any of your officers, lied to a court of law?

9. How many times have you prosecuted anyone for telling the truth?

10. How many episodes of abuse have you condoned?

 

Response:

1. None

2. None

3. None

4. None

5. None

6.None

7. None

8. None

9. None

10. None

 


3218 - Winding up of Owen Pugh

Details:

Reference Number: 3218
Request Date: 12/10/2017

Question:

On 11th October 2017 it was reported in the Newcastle Chronicle and Journal that Owen Pugh had gone into administration citing "large contractors refusing to pay for work done on major construction projects".

I would be grateful if you could provide me with the following information;

a) What contracts did the council or Arch enter into between May 2013 and the present date with Owen Pugh and the value of each of these

b) What if any contracts were outstanding on the companies cessation of business and has any assessment of the costs of completing the work been undertaken?

c) What if any payments were outstanding to the company on 11th October 2017?

d) What Arch or NCC infrastructure projects were Owen Pugh working on as a sub contractor between May 2013 and the present date?

e) What level of protection do NCC or Arch offer to sub contractors in their agreements with primary contractors?

f) What mechanisms are in place to ensure sub contractors are paid on Arch or NCC jobs?

g) Have any amendments to infrastructure projects made since May 2017 impacted upon sites on which Owen Pugh were working on either as a primary or Sub Contractor?

 

Response:

a) Please see the attached document

b) None

c) The total amount outstanding to the company on 11th October was £18916.08.

d) Please see the attached document

e) NCC incorporates specific clauses within its contracts to ensure that obligations imposed on the contractor are deemed both an obligation on the contractor and an obligation to procure the subcontractor's compliance with such obligation. Accordingly, contractors are not permitted to subcontract without the prior written consent of NCC.

f) NCC incorporates a standard clause within relevant agreements to the effect that where the contractor sub-contracts its obligations, it will ensure that it pays the subcontractor within thirty (30) days from receipt by the contractor of a valid and undisputed invoice from the subcontractor.

g) No

 


Attachments:

3219 - Claims due to road conditions

Details:

Reference Number: 3219
Request Date: 12/10/2017

Question:

Under the Freedom of Information Act 2000 I seek the following information (held by your insurance team) regarding damage to vehicles caused by poor road conditions on roads under your local authority administration for each financial years 2015/16 and 2016/17. For each year:

1) How many claims did you close in 2015/16 and 2016/17 regardless of their year of submission, or the date of the alleged incident?
2) How many claims remain open for 2015/16 and 2016/17 regardless of their year of submission, or the date of the alleged incident?
3) The total monetary value of all the claims for vehicle damage caused by, or attributed to, the condition of your road network (such as potholes) for 2015/16 and 2016/17 regardless of their year of submission, or the date of the alleged incident?
4) The total number of successful claims (on the part of the claimant) for vehicle damage caused by or attributed to the condition of your road network (such as potholes) for 2015/16 and 2016/17 regardless of their year of submission, or the date of the alleged incident?
5) The total monetary value of the successful claims for vehicle damage caused by or attributed to the conditions of your road network (such as potholes) for 2015/16 and 2016/17 regardless of their year of submission, or the date of the alleged incident?

Response:

1)
2015/16 - 185
2016/17 - 443


2)

2015/16 - 27
2016/17 - 80


3)

2015/16 - £144,761.00
2016/17 - £565,363.00


4)

2015/16 - 181
2016/17 - 105


5)

2015/16 - £79,740.00
2016/17 - £111,188.00

 


3222 - Social work staff - mental health

Details:

Reference Number: 3222
Request Date: 13/10/2017

Question:

This request concerns mental health issues faced by social work staff at your authority.

1) Please state the number of:
a) Qualified social workers
b) All social work staff
at your authority who took long term sick leave, defined as being on leave for 28 or more calendar days (i.e., 4 working weeks) for any reason in each of the following financial years:

i) 2012/13
ii) 2013/14
iii) 2014/15
iv) 2015/16
v) 2016/17
vi) 2017/18 to 01/09/17

2) Please state the number of
a) Qualified social workers
b) All social work staff
at local authority who took long term sick leave, defined as being on leave for 28 or more calendar days (i.e., 4 working weeks) due to mental health issues, in each of the following financial years:

i) 2012/13
ii) 2013/14
iii) 2014/15
iv) 2015/16
v) 2016/17
vi) 2017/18 to 01/09/17

3) Please state the number of permanent
a) Qualified social workers
b) All social work staff
at your authority who left your employment for any reason in each of the following financial years.

i) 2012/13
ii) 2013/14
iii) 2014/15
iv) 2015/16
v) 2016/17
vi) 2017/18 to 01/09/17

4) Please state the number of permanent
a) Qualified social workers
b) All social work staff
at your authority who left your employment due to mental health issues in each of the following financial years.

i) 2012/13
ii) 2013/14
iii) 2014/15
iv) 2015/16
v) 2016/17
vi) 2017/18 to 01/09/17

 

Response:

1)

a) Qualified social workers
2012/13 - 23
2013/14 - 28
2014/15 - 25
2015/16 - 22
2016/17 - 20
2017/18 - 14

 

b) All social work staff -
2012/13 - 159
2013/14 - 144
2014/15 - 163
2015/16 - 114
2016/17 - 108
2017/18 - 85

2)

a) Qualified social workers
i) 2012/13 - 13
ii) 2013/14 - 9
iii) 2014/15 - 4
iv) 2015/16 - 14
v) 2016/17 - 6
vi) 2017/18 to 01/09/17 - 10

b) All social work staff
i) 2012/13 - 38
ii) 2013/14 - 32
iii) 2014/15 - 51
iv) 2015/16 - 62
v) 2016/17 - 67
vi) 2017/18 to 01/09/17 - 46

3)

a) Qualified social workers
i) 2012/13 - 14
ii) 2013/14 - 13
iii) 2014/15 - 31
iv) 2015/16 - 30
v) 2016/17 - 21
vi) 2017/18 to 01/09/17 - 17

b) All social work staff
i) 2012/13 - 238
ii) 2013/14 - 154
iii) 2014/15 - 176
iv) 2015/16 - 182
v) 2016/17 - 147
vi) 2017/18 to 01/09/17 - 71

4)

N/A - our system does not record that level of detail.

 


3223 - Commissioned services

Details:

Reference Number: 3223
Request Date: 16/10/2017

Question:

1. For the financial years 2014-15, 2015-16 and 2016-17 (and giving individual figures for each year), please tell me how much of council funds was paid to outside agencies or private sector contractors for the provision of any council services - to put this another way, what was the total value of services commissioned by the council, and therefore not provided by the council's own employees?

2. How much was spent, or what was the total cost to the council or services provided in-house (not by an external contractor) for each financial year.

3. What was the council's full budget for each financial year?

4. For the year 2016-17 only, please provide a list of all external contractors for the provision of council services and how much was paid to, or invoiced to each.

5. Does the council have a policy to refer to service users as customers, clients, residents, taxpayers, or otherwise, in its documentation and web material? Please specify which.

 

Response:

1. The interpretation of "provision of Council Services....commissioned by the council, and therefore not provided by the Council's own employees" would be an outsourced service ie. commissioning a party outside the Authority to perform services and/or create goods that traditionally were performed in-house by the Authority's own employees and staff". Using this interpretation we cannot identify a service which would fit this definition.

2. Please find the following link to the Council's statement of accounts for financial years 2014/15 - 2015/16 and 2016/17.

http://www.northumberland.gov.uk/About/Finance/Statement-of-accounts.aspx#statementofaccounts

The Comprehensive Income and Expenditure Statement contained within each document shows the actual spend on services. As it has been interpreted in question 1 that there is no spend in this category all annual spend will fall under this category. Within each of the individual years statements the "Cost of Service" row shows the gross and net amounts spent by the Council.

3.
2014/15 Net Budget requirement of £289.4 million
2015/16 Net Budget requirement of £278.1 million
2016/17 Net Budget requirement of £274.1 million

4. Not Applicable - see Question 1.

5. There is no policy that dictates the wording used for our residents/customers.

 


3224 - Non specific payments - IT system setup

Details:

Reference Number: 3224
Request Date: 16/10/2017

Question:

A council taxpayer who owes more than just the current year's liability runs the risk of incurring additional recovery costs through a further application for a liability order if payments which are intended for the current year's liability are allocated by the council's computer to the previous year's liability. This would most likely happen where a non specific payment is made and the computer software is set to automatically allocate these payments to the oldest year's debt.

Councils computer systems have the necessary flexibility to be set to allow non specific payments to be allocated to the arrears or the current year's liability.

I understand that the majority of billing authorities have their computer software set to ensure that their customers are not subject to unnecessary recovery action, additional costs or hardship, i.e. so non specific payments are allocated to the current year's liability.

How does Northumberland Council have its computer software set to deal with non specific payments. Current or oldest year's liability?

Response:

Northumberland County Council has their software system set up so that cast soft allocated to the oldest debt. This allows officers to easily move the cash to current year if necessary.

 


3226 - Event Funding

Details:

Reference Number: 3226
Request Date: 16/10/2017

Question:

a) What public events have Northumberland County Council financially contributed towards since 4th May 2017 and how much per event?

b) How did any contribution made since 4th May 2017 compare with that made in the year preceding it?

 

Response:

 
 

2017-18

2016-17

 

£

£

Hexham Children's Triathlon

0.00

200.00

Miner's Picnic

10,000.00

15,000.00

North East Culture Awards

5,000.00

15,000.00

Northumberland County Show

0.00

6,618.71

Northumberland Live - Bedlington

20,000.00

36,466.41

Tour of Britain

245,226.50

114,237.35

Tall Ships

0.00

1,318,030.00

TOTAL

280,226.50

1,505,552.47

     

Costs in 16-17 were paid to Active Northumberland as they managed the events on behalf of NCC

     

Various Traffic Management Provided by Highways for Events across Northumberland

35,000.00

35,000.00



3227 - Public Health Funerals

Details:

Reference Number: 3227
Request Date: 16/10/2017

Question:

1. Has the Council conducted any ‘Public Health Act Funerals since 12/9/17 to the present (the day you respond to this request)?

If the answer to this question is yes, please disclose:
The full names of the deceased
The date of birth of the deceased
The date of death of the deceased
The last known address of the deceased
Whether the details of the deceased, have been/will be or are likely to be referred to the Government Legal Department (if you are not sure then can you just answer that field ‘unsure, or unknown’ or words to that effect).

2. Have there been any similar FOI requests as this within the time scale outlined in question 1?

3. Has the Council given this information away to any other individual or organisation outside the parameters of FOI (other than the Government Legal Department or internally) within the time scale outlined in question 1?

Response:

1. Yes.

Northumberland County Council do not provide details of the last known address in accordance with Section 32(1)(a) of the Freedom of Information Act.


 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

Ann Margaret Scott

07/03/1947

Single

N/A

04/08/2017

N/A

Not to be referred. Next of kin found.

Andrew John Bladon

16/09/1971

Divorced

N/A

07/08/2017

N/A

Not to be referred. Next of kin found.

Jennifer Petrie

19/09/1947

Widow

Moss

19/08/2017

N/A

Not to be referred. Next of kin found.

 

2. Between the dates of 12/09/2017 and 16/10/2017 we have dealt with 3, Freedom of Information Act Requests relating to Public Health Funerals.

3. No.

 


3231 - Correspondence re dissington garden village

Details:

Reference Number: 3231
Request Date: 16/10/2017

Question:

Please send me all emails sent or received by Cllr Peter Jackson, Cllr Richard Dodd, Cllr John Riddle and Cllr Colin Horncastle, since 1 January 2017, that include in either the subject or the main email body any of the following words and phrases:
“Dissington”;
or
“DGV”;
or
“Dissington Garden Village”;
or
“Garden Village”;
or
“Lugano”.

Response:

Section 12(2) of the Act provides that a public authority is not obliged to confirm or deny whether the information requested if it estimates that to do so would incur costs in excess of the ‘appropriate limit’ as defined by the Freedom of Information and Data Protection (Appropriate Fees and Limits) Regulations 2000.

Northumberland County Council neither confirms nor deny that it holds the information you have requested as we estimate that the cost of complying with our obligations under section 1(1)(a) of the Act would exceed the ‘appropriate limit’

The Fees Regulation state that the appropriate cost limit is £600 for central government departments, legislative bodies and the armed forces, and £450 for all other public authorities.

In estimating whether the duty to confirm or deny would exceed the £450 appropriate authority, Regulation 4(3) of the Fees Regulations provides that we can only take into account the costs we reasonably expect to incur in:

determining whether we hold the information;
locating the information, or a document containing it;
retrieving the information, or a document containing it; and
extracting the information from a document containing it.

We can take into account only the costs attributable to the time that its staff are expected to spend on these activities. Such costs are calculated at £25 per hour per person for all public authorities regardless of the actual cost or rate of pay, which means that the limit will be exceeded if any of the four activities exceed 18 hours.

Section 12 provides that we do not have to make a precise calculation of the costs of complying with a request. Only an estimate is required. The estimate must though be reasonable and can only be based on the four activities listed above.

Upon receipt of your request, we requested each of the elected members named in the request to initiate desktop searches of their respective county council email accounts to search for emails sent or received since 1st January 2017 that include, in either the subject or the main body of the email containing, any of the specified words and phrases contained in your request.

Cllr Richard Dodd initiated a search of his email account using the words ‘Dissington Garden Village’. This search term returned 6475 emails held in his account containing those particular words.

We reasonable estimate that it would take one member of staff an average of 30 seconds per email to carry out such activities in order that we may confirm or deny whether the information is held. This equates to 120 emails per hour. For 6475 emails then, this would necessitate almost 54 hours of staff time being spent. At the £25 per hour rate this would bring the estimated cost to over £1350. For reference, the relevant calculations are set out below:

30 seconds per email equates to 120 emails per hour.
6475 (email) / 120 (emails per hour) = 53.9 hours
54 hours x £25 (hourly rate) = £1350 (total estimated cost incurred in relation to a search using only the words ‘Dissington Garden Village).

You will note that the time required to confirm or deny whether the requested information is held using one search term alone therefore significantly exceed the £450 appropriate limit.

We wish to clarify that we are not obliged to continue searching for information once we have estimated that our obligation to confirm or deny whether the information is held would exceed the appropriate limit.

 


3236 - MPC Services

Details:

Reference Number: 3236
Request Date: 18/10/2017

Question:

Many council owned and managed properties have pumping stations or off-mains-grid sewage treatment plants. Councils and Local Authorities typically manage these to functional and manufacturer guidelines, which includes periodic servicing, maintenance, tankering, inspection, new installation, health and safety upgrades, and sourcing of spare parts (the “Relevant Services”).

MPC Services (UK) Ltd provides precisely these Relevant Services, to a high standard, and with relevant certifications and insurance, from its base in Derbyshire, by a nationwide and highly trained team of engineers. We have been providing the Relevant Services at numerous nationwide council properties for over 20 years.

Please provide us the following information. This will help us provide relevant quotations when your council opens tenders, as well as ad hoc service requests, ultimately to reduce costs to your council and its constituents.

1/ Jurisdiction

A list of each of the following accompanied by whether selection of the Relevant Services they fall under 1/ a Council tender or framework process, 2/ direct sourcing by the property, 3/ separately managed service
Schools and Colleges.
Care homes and other residential care.
Community buildings, including but not limited to libraries, town halls, council buildings, sports halls and clubs, youth and other community centres.

2/ Tender details

List of all known frameworks or tenders for any servicing, maintenance, tankering, sampling, installation, and/or inspection in your jurisdiction. This should include:
Relevant area, total number and type of properties.
Primary person or organisation handling the tender or framework.
Contact details of this primary person or organisation.
Steps to be taken to ensure MPC Services will be included in the tender or framework circulation.
Initial expiry date of current tender or framework.
Expected date for opening the next tender or framework period.

3/ Council owned property managers

List of all known organisations managing council owned properties, whether that organisation is a public or a private entity:
Management organisation name
Commentary on the properties covered
Contact details

 

Response:

1/ Jurisdiction

This information can be found in the public domain via various websites.

2/ Tender details

This information is within the public domain via the Council Tender portal, National Contracts Finder, EU Ted.

For future opportunities, recommend that MPC register on the Council's tendering portal "Procontract" - no costs for registration.

This information is within the public domain via the Council Tender portal, National Contracts Finder, EU Ted.

Opportunities will be advertised via the Council's Tendering portal - as above.

3/ Council owned property managers

Hutchinson Environmental Solutions Ltd,
White Wall Nook, Wark, Hexham, Northumberland, NE48 3PX

These are our mainframe contractors who inspect/service all our sites/schools who are not connected to the mains sewage system.

The sites involved are only schools commercial properties, not council owned housing stock.

 


3239 - Business Rates

Details:

Reference Number: 3239
Request Date: 18/10/2017

Question:

• The Billing Authority reference number for each individual live assessment in the rating list.
• The Address of each assessment
• The Post Code of each assessment
• The Rate Payer details for each assessment
• The Charge Type (Occupied, Empty etc.) for each assessment
• The start date of liability for each Rate Payer

Response:

We now publish Business Rates data which can be found at;

https://data.gov.uk/dataset/national-non-domestic-rates-full-listing-northumberland
and
https://data.gov.uk/dataset/national-non-domestic-rates-all-reliefs-northumberland.

Information relating to empty property exemptions will be available November 2017 at;

https://data.gov.uk/data/search?q=northumberland&theme-primary=Business+%26+Economy

Please treat this letter as a Notice of Refusal as regards the information covered by the Section 21(1) and 22(1) and Sections 40(2) and 40(3) Exemptions.

 


3242 - Business Rates

Details:

Reference Number: 3242
Request Date: 18/10/2017

Question:

Can you send a full up to date list of businesses, charities and companies that have become newly liable for business rates between the 01st Oct 17-15th Oct 17.

Please include

* Business name
* Full address and postcode
* Date of liability
* RV
* Type of property

 

Response:

See attachment


Attachments:

3249 - Transactional Services

Details:

Reference Number: 3249
Request Date: 20/10/2017

Question:

1. Does the council outsource their transactional services to another authority or shared service?
2. Which Finance system is used by the authority (Oracle, Agresso, Sage, E-Financial, SAP etc.)
3. Has this finance system been used for the last 6 years?
a. If no, what finance system was previously in place?
b. When did this system change take place?
4. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (16/17)
5. Please provide a breakdown of the total value of Accounts Payable invoices (3rd party supplier spend) for each of the last 6 years.
6. How many active suppliers are currently on the Supplier Masterfile?
7. How many inactive suppliers are currently on the Supplier Masterfile?
8. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors from occurring?
a. If so, please provide contract period
9. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions and identify and recover erroneous payments (Duplicates, Overpayments, VAT input errors or credits on statements), and the period(s) reviewed by each.
a. Please state the total value of moneys recovered by each provider in the period(s) reviewed.
b. Please state the total amount paid to any external parties/ total cost to of utilising these services, for this review work.
10. Do you use any external provider to ensure invoices correlate to the
contract charges i.e. checking volume discounts have been applied (please
state name)?
a. What % fee or rates does the authority pay for this service?
11. Please provide a contact list for finance & procurement departments at the authority
12. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)
13. Does the authority conduct supplier statement reconciliation exercises on any suppliers?
a. If so, what selection criteria is adhered to?

 

Response:

1. No

2. Oracle E-Business Suite R12

3. Yes
a. N/A
b. N/A

4. 178,872

5.
16/17 - 399,990,444.42
15/16 - 393,010,377.39
14/15 - 345,625,483.00
13/14 - 613,987,019.00
12/13 - 571,399,624.00
11/12 - 421,395462.00

6. 13,044

7. 100

8. No
a. N/A

9. None.
a. N/A
b. N/A

10. No
a. N/A

11. This information can be found on our website here: http://www.northumberland.gov.uk/NorthumberlandCountyCouncil/media/About-the-Council/Senior-Management-Salary-Information-Sept2017.pdf
Finance Managers - Andy Stewart, Alan Mason and Suzanne Dent
Procurement Managers - Ross Morrison

12. No PO no payment, 3 way matching, bespoke duplicate reporting, duplicate invoices not allowable at same supplier site within Oracle e-Business.

13. Not a reconciliation as such, we do however ask suppliers for copy invoices showing on statements for more than three months.

 


3254 - Business Rates

Details:

Reference Number: 3254
Request Date: 23/10/2017

Question:

I am aware that all billing authorities hold on account sums of money that are due to be returned to ratepayers, and for a variety of reasons have not been repaid and maybe considered untraceable by the council.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information:

The name of each business in respect of which non-domestic rate credit balances remain payable
The value of over payment in each case which remain unclaimed
The years(s) in which over payment was made and the hereditament address
The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
The value of write back in each case which remains unclaimed
The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Response:

We now publish Business Rates data which can be found at https://data.gov.uk/dataset/national-non-domestic-rates-accounts-in-credit-northumberland and at https://data.gov.uk/dataset/national-non-domestic-rates-accounts-with-credit-write-northumberland.

This information will be reviewed on a 6 monthly basis and updated information will be published on 1 May and 1 November each year.

Section 21(1) is an absolute exemption however Section 22(1) is a qualified exemption which means that the information falling within the exemption still has to be released unless the public interest in disclosure is outweighed by the public interest in maintaining the exemption.

Northumberland County Council recognises that there is a general public interest in information held by public authorities being made available and that it should take place at the earliest appropriate time. This helps towards ensuring the public accountability and transparency of public authorities and promotes public engagement in any debate about the delivery of public services and the use of public funds.

However, the public interest can sometimes be best served by the planned publication of information at an appropriate time rather than in response to an individual request for that information ahead of that time.

On balance, and in all the circumstances of this particular case, we have concluded that the public interest is best served by the planned future publication of the information you have requested and by maintaining the exemption at section 22(1) at this time.

In the present case the County Council also takes the view that some information is exempt under section 40, on the basis that it is personal information. In this case the Authority relies on sections 40(2) & 40(3)(a) in line with the Information Commissioner's decision notices FS50628943 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013577/fs50628943.pdf, and FS50628978 - https://ico.org.uk/media/action-weve-taken/decision-notices/2017/2013576/fs50628978.pdf) dated 28 February 2017 finding that “the council should withhold information where it relates to a sole trader or a partnership.”.
Section 40 - Personal information .

(1) Any information to which a request for information relates is exempt information if it constitutes personal

data of which the applicant is the data subject.
(2) Any information to which a request for information relates is also exempt information if-

(a) it constitutes personal data which do not fall within subsection (1), and

(b) either the first or the second condition below is satisfied.

(3) The first condition is-

(a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of "data" in section 1(1) of the Data Protection Act 1998, that the disclosure of the information to a member of the public otherwise than under this Act would contravene-

(i) any of the data protection principles, or

(ii) section 10 of that Act (right to prevent processing likely to cause damage or distress), and

(b) in any other case, that the disclosure of the information to a member of the public otherwise than under this Act would contravene any of the data protection principles if the exemptions in section 33A(1) of the Data Protection Act 1998 (which relate to manual data held by public authorities) were disregarded.

(4) The second condition is that by virtue of any provision of Part IV of the Data Protection Act 1998 the information is exempt from section 7(1)(c) of that Act (data subject's right of access to personal data).

(5) The duty to confirm or deny-

(a) does not arise in relation to information which is (or if it were held by the public authority would be) exempt information by virtue of subsection (1), and

(b) does not arise in relation to other information if or to the extent that either-

(i) the giving to a member of the public of the confirmation or denial that would have to be given to comply with section 1(1)(a) would (apart from this Act) contravene any of the data protection principles or section 10 of the Data Protection Act 1998 or would do so if the exemptions in section 33A(1) of that Act were disregarded, or

(ii) by virtue of any provision of Part IV of the Data Protection Act 1998 the information is exempt from section 7(1)(a) of that Act (data subject's right to be informed whether personal data being processed).

(6) In determining for the purposes of this section whether anything done before 24th October 2007 would contravene any of the data protection principles, the exemptions in Part III of Schedule 8 to the Data Protection Act 1998 shall be disregarded.

(7) In this section-

"the data protection principles" means the principles set out in Part I of Schedule 1 to the Data Protection Act 1998, as read subject to Part II of that Schedule and section 27(1) of that Act;

"data subject" has the same meaning as in section 1(1) of that Act;

"personal data" has the same meaning as in section 1(1) of that Act.

 


3256 - SARs received from 2014

Details:

Reference Number: 3256
Request Date: 23/10/2017

Question:

1. How many Subject Access Requests under the Data Protection Act 1998 did your Local Authority / Data Controller receive in the following years?

i. 2014
ii. 2015
iii. 2016

2. How many Subject Access Requests under the Data Protection Act 1998 did your Local Authority / Data Controller receive from adult care leavers for their own social care records in the following years?

i. 2014
ii. 2015
iii. 2016

 

Response:

1.
i. 2014
    55
ii. 2015    60
iii. 2016   50

2. We do not record whether our requesters are adult care leavers.

 


3257 - Communications Team Information

Details:

Reference Number: 3257
Request Date: 23/10/2017

Question:

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.

 

Response:

1)
2011/12 £409,630.
2012/13 £430,820.
2013/14 £384,230.
2014/15 £416,570.
2015/16 £661,370.
2016/17 £587,660.

2)
2011/12 14
2012/13 12
2013/14 18
2014/15 13
2015/16 14
2016/17 13

3) Please see the attached.

 


3260 - Deaths with no next of kin

Details:

Reference Number: 3260
Request Date: 24/10/2017

Question:

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st July 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

 

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

Referred 06/10/2017

 

*Please note the last known address is withheld under Section 31 of the FOI Act, please see guidance below.

 

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.

 


3263 - Unacceptable behaviour policy

Details:

Reference Number: 3263
Request Date: 24/10/2017

Question:

Would you kindly provide me copy of your Unacceptable Behaviour Policy [UBHP] used to deal with vexatious or abusive members of the public. I am aware most Local Authorities are lawfully able to implement a single point of contact Protocol [SPOC] and a email intercept/redirection protocol [EIRP] if these protocols do not fall to UBHP kindly provide me the guidelines Policy relied on to implement SPOC/EIRP.

Response:

As far as we is aware there is no UBHP Policy

Please find attached a copy of the SPOC Policy and the Habitual and Vexatious policy.

 


3265 - Amble Youth Project

Details:

Reference Number: 3265
Request Date: 25/10/2017

Question:

What financial support has the council provided to Amble Youth Project in each of the last five years?

Response:

See attachment


Attachments:

3266 - GDPR

Details:

Reference Number: 3266
Request Date: 25/10/2017

Question:

I am interested to know what agreements the organisation has around General Data Protection Regulation (GDPR) compliance services, replaces the 1995 EU directive (Directive 95/46/EC) and was introduced in May 2016 with full enforcement due in May 2018.

If the organisation does have agreement in place, please can you provide me with the information below?

a) Supplier- name of the supplier
b) Contract Spend- The total annual spend of the agreement.
c) Contract Duration- please provide me with the number of years and any potential extensions on the agreement.
d) Contract Description- Brief description sentence of the service provided under the agreement.
e) Start Date- When the agreement went like please provide me with the month and year.
f) Expiry Date- When the agreement is likely to be expired. Month and year.
g) Review Date- When is it likely the contract will be reviewed? Month and year.
h) Contact details of the responsible for the contract(s) above. Name, Job Title, Contact Number and Email ID.

If the organisation does not yet have the GDPR agreement in place please can you provide me with the following information:

1. When does the organisation plan to have this agreement in place?

2. When do you plan to go out to market for GDPR

3. Who within the organisation will be responsible for this agreement?

4. Any other notes the organisation can provide in relation to the future procurement of compliance services.

 

Response:

1. The authority is working with all suppliers at the present time to understand their solutions capability to deal with GDPR.

2. We are not planning to go to the market for a specific GDPR product or service. We will be using the existing systems and managing the resource internally.

3. The Data Protection Officer is responsible.

4. We are not aware of any procurement that will be required.

 


3267 - Business Rates

Details:

Reference Number: 3267
Request Date: 25/10/2017

Question:

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

Business addresses and their occupiers with rateable values between £2,000 and £14,600 that are NOT in receipt of small business rate relief.

Please also list their property description, actual liability (i.e. rates payable), what date they are liable from and indicate if the account is live or not.

Response:

We now publish Business Rates data which can be found at

https://data.gov.uk/dataset/national-non-domestic-rates-full-listing-northumberland

and


https://data.gov.uk/dataset/national-non-domestic-rates-all-reliefs-northumberland.

 

This information will be reviewed on a 6 monthly period and updated information will be published on 1 May and 1 November each year.

 


3272 - Home care framework

Details:

Reference Number: 3272
Request Date: 25/10/2017

Question:

I write to you in relation to a contract you awarded.

Contract title: Home Care Framework
Award notice: https://www.contractsfinder.service.gov.uk/Notice/3e38e38b-cb84-476d-a404-542a377f5c87
Publication date of the award: 25/03/2015
Information Requested
In accordance with s.1 of the Act, which provides a general right of access to information held by public authorities, I wish to receive the following information:

A copy of the list of all bidders (company names) at PQQ and/or tender stage and, from those, the bidders who were successful

Response:

A copy of the list of all bidders (company names) at PQQ and/or tender stage and, from those, the bidders who were successful.

The following list shows the bidders at PQQ stage:
- AGE UK
- ARK HOME HEALTHCARE
- BJP HOME SUPPORT
- BLYTH VALLEY DISABLED FORUM
- BURN BRAE CARE LTD
- CARE UK HOMECARE
- CARELINE HOMECARE
- CAREMARK (REDCARE & CLEVELAND)
- CAREVISIONS@HOME
- CAREWATCH DURHAM
- CASTLEROCK RECRUITMENT GROUP
- CHOICE HEALTHCARE
- COMFORT CALL
- COMMUNITY CARE NE
- COPPERBEECH HOMECARE
- DALE CARE
- HELPING HANDS
- HOMECARE PLUS
- INSPIRED CARE
- KAY CARE SERVICES
- MEARS CARE
- NEWCASTLE HOME CARE ASSOC
- PEOPLE FIRST CARE
- PHILIP PARKINSON HOMECARE
- SETON CARE
- SOVEREIGN CARE
- THE HUMAN SUPPORT GROUP
- TURNING POINT
- TYNEDALE CARE

Of this list, the following bidders were NOT taken through to ITT Stage:
- ARK HOME HEALTHCARE
- COPPERBEECH HOMECARE
- PEOPLE FIRST CARE
- PHILIP PARKINSON HOMECARE
- SOVEREIGN CARE
- TURNING POINT

Awarded to:
- AGE UK
- BURN BRAE CARE LIMITED
- CARELINE HOMECARE
- CAREWATCH
- HELPING HANDS
- TYNEDALE CARE

 


3273 - Local Authority finances

Details:

Reference Number: 3273
Request Date: 25/10/2017

Question:

A. Gross local authority budget for the financial year 2016/17, including:
1. Gross amount of central government allocations (Settlement Funding Assessment) for the financial year 2016/17
2. Gross amount of Council Tax revenue for the financial year 2016/17
3. Gross amount of business rate income locally retained by the local authority for the financial year 2016/17

B. Gross local authority budget for the financial year 2017/18, including:
1. Gross amount of central government allocations (Settlement Funding Assessment) for the financial year 2017/18
2. Gross amount of Council Tax revenue for the financial year 2017/18
3. Gross amount of business rate income locally retained by the local authority for the financial year 2017/18

C. Projected gross local authority budget for the financial year 2018/19, including:
1. Projected gross amount of central government allocations (Settlement Funding Assessment) for the financial year 2018/19
2. Projected gross amount of Council Tax revenue for the financial year 2018/19
3. Projected gross amount of business rate income locally retained by the local authority for the financial year 2018/19

D. Has the local authority carried out an impact assessment as to whether the local authority will be impacted negatively / positively / no impact by the plans to introduce 100% retention of business rates locally?

E. If yes to [D], was the impact negative / positive / no impact for the local authority?
1. If negative or positive, what was the difference?

Response:

See attachment


Attachments:

3281 - Local welfare assistance scheme

Details:

Reference Number: 3281
Request Date: 26/10/2017

Question:

1) Does your council run a Local Welfare Assistance Scheme, designed to provide emergency and/or community assistance?

2) What has been its budget for each of the past 5 financial years (2017/18, 2016/17, 2015/16, 2014/15, 2013/14)?

3) How much has been spent in each of those financial years? For 2017/18, please give the figure for the first six months (April to September inclusive).

4) If there have been any underspends in recent years in your LWAS, where has that money been redirected to (eg has it gone to other budget areas, increasing the LWAS budget for the subsequent year, or elsewhere?)

5) How many applications have been made in each of those financial years? For 2017/18, please give the figure for the first six months (April to September inclusive).

6) Of those, how many applications have been successful and how many have been rejected in each year? If a breakdown exists by emergency / community element, please provide this. If a breakdown exists for the reasons for rejection, please provide this.

7) Is your LWAS fully funded by the council? If there are external funders, who are they and how much do they contribute?

8) Please send me a copy of your criteria - eg which individuals are or are not eligible, what constitutes an emergency, any limits on how many times someone can apply to apply is for assessing applications. Please also provide any guidelines for council officers when determining applications.

9) How and where has your LWAS scheme been publicised over the past five years?

10) If you have existing reports or data showing a breakdown of applications by the nature of the need, or by location, please send me a copy.

Please treat points 1 to 10 above separately. In other words, if the information requested in one question is deemed exempt, this should not preclude the release of the information sought in other questions.

 

Response:

1) ​Yes

​2) ​2013/14 £710,940. 2014/15 £386,920. 2015/16 £237,080. 2016/17 £538,300. 2017/18 £359,900

​3) ​13-14 £164,742. 14-15 - £165,088. 15-16 £369,577 16-17 £264,360. Apr - Sep 2017 = £63,060

​4) In 13-14 and 14-15 the under spends were carried forward into the following years. From 15-16 the under spends were returned to the Council's general fund.

​5) ​13-14 5805. 14-15 4293. 15-16. 5487. 16-17 5193 Apr - Sep 17 1917

​6) ​Successful Awards: 13-14 1246. 14-15 951 15-16 2528. 16-17 1263. Apr - Sep 17 416

We do not hold information on reasons for rejection other than the applicant did not meet the eligibility criteria

​7) Fully funded by the Council

​8) Policy attached

​9) The scheme is publicised on the council website. Briefing sessions have been done with partner organisations and voluntary support organisations

​10) ​We do not hold reports with these details.


3285 - Compensation claims by Teachers

Details:

Reference Number: 3285
Request Date: 30/10/2017

Question:

In the last financial year 2016/2017 please provide me with the number of settlements and the total amount paid as compensation to teachers or teaching assistants for injuries sustained at schools or outside schools. For each incident please provide me with the amount of compensation, costs and a summary of the claim.

Please clearly indicate any incidents where compensation was made to staff as a result of an injury sustained from an attack by a pupil, or in an incident when trying to restrain a violent pupil.

Note: The question relates to payments made in 2016/2017 regardless of when the incident took place. If the settlement was made by the authority's insurers it is still information "held" by your authority under the terms of the Act.

 

Response:

Settlement date: 27.04.16
TP Injury: £10,000
TP Costs: £18,000
CRU: £600
Own Costs: £1682
Total Paid: £30,282

Description: Teaching Assistant slipped on wet patch in corridor suffering injury.

 


3294 - Purchase of Art Work

Details:

Reference Number: 3294
Request Date: 31/10/2017

Question:

1. We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc.

2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc.

3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to.

Response:

1. None

2. N/A

3. None

 


3298 - Universal Credit

Details:

Reference Number: 3298
Request Date: 01/11/2017

Question:

Under the Freedom of Information Act, how much is the Council (i) spending in 2017/18 and (ii) planning to spend in 2018/19 to offset the impact of the Universal Credit roll out in the Council’s area.

This includes money spent to prevent tenants from being evicted due to rent arrears caused by Universal Credit.

Response:

The Council has received £35,249 in funding from the Department of Work & Pensions to assist with the rollout and ongoing support for claimants to Universal Credit in 2017/18. The funding for 2018/19 is not yet known.

The Council also receives funding for its Discretionary Housing Payment Scheme of £692,086 for 2017/18 and an amount of this will be used to assist those in rent arrears and receiving Universal Credit. The amount spent for this reason will not be known until April 2018.

Funding for Discretionary Housing Payments in 2018/19 will not be notified to the Council until February/March 2018.

 


3300 - Software

Details:

Reference Number: 3300
Request Date: 01/11/2017

Question:

1. The software used by the Media/Communications team to manage press enquiries, send press releases, monitor the media and maintain a press contacts database.

2. The software used by the Media/Communications team to manage and store interactions with stakeholders (e.g. the media, regulators, government agencies, the community, the public)

3. The software used by the Public Affairs or any other relevant team to monitor the political environment and Parliament and log interactions with politicians, civil servants, lobbying bodies, trade unions, etc.

 

Response:

1. Vuelio

2. Vuelio

3. N/A


3305 - Details of current telephone system /LAN/Wireless LAN

Details:

Reference Number: 3305
Request Date: 02/11/2017

Question:

In view of the proposed move to new premises in Ashington please advise:

1 Telephone System
1.1 Will the existing system be transferred?
1.2 The existing Brand.
1.2 When does the maintenance contract expire?
1.3 Who supplied the system?
1.4 If the Council is considering replacing the current system please advise of the procurement path
1.4 Total number of extension of all types?

2 Exchange Lines
2.1 Total number of ISDN30e channels?
2.2 Total number of ISDN2e channels?
2.3 Total number of Analogue Lines?
2.4 Total number of SIP Trunks?

3 Networking
3.1 How many different sites does the system serve?
3.2 How many DPNSS private circuits are in use?
3.3 How many QSIG 931 private circuits are in use?
3.4 If none of the above are used does the University Network via the WAN/
3.5 How much WAN bandwidth is used?
3.6 How much is the Private Circuit annual rental?

4 Extensions
4.1 How many analogue extensions?
4.2 How many digital extensions?
4.3 How many IP extensions?
4.4 How many SIP extensions.

5 Operator
5.1 How many Operator Consoles are there?
5.2 How many Screen Based Consoles are there/

6 Call Centre
6.1 Is there a Call Centre?
6.2 How many Agents?

7 IP Desktop
71. How many desktop pc, laptop, tablet devices in use across the estate?

8 Mandatory Dynamic Lock Down
8.1 In the redevelopment will Administration be deploying the Government's new Policy. Notification to desktop devices

Response:

As previously announced, Northumberland County Council is no longer moving its headquarters to Ashington. We are therefore unable to answer your request.


3308 - Public health funerals

Details:

Reference Number: 3308
Request Date: 03/11/2017

Question:

Under the Freedom of Information Act, I would like to request the following information for public health funerals (for 1 March 2017 to 3 November 2017):

1) Name of the deceased
2) Date of birth
3) Date of death
4) Last residential address
5) Have the next of kin/ family members been traced?
6) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?

 

Response:

 

Name

Date of birth

Marital status

Maiden name

Date of death

Value of estate

Info passed to Treasury Solicitor

Valerie Jeffrey

05/01/1944

Divorced

Stemp

17/03/2017

N/A

Not to be referred. Relatives located.

Mary Jean Moffat

14/08/1937

Widow

Not known

24/03/2017

N/A

Not to be referred. Next of kin found.

Michael Cassidy

15/01/1953

Single

N/A

10/05/2017

N/A

Not to be referred. Relatives located.

William Patrick Hedley

01/01/1940

Divorced

N/A

12/05/2017

Less than £500

Not being referred

Charles James Thompson

10/08/1949

Single

N/A

23/05/2017

Less than £500

Not being referred

Shaun Rossin

27/07/1969

Single

N/A

14/06/2017

Less than £500

Not being referred

Christopher Mills

11/07/1959

Divorced

N/A

20/06/2017

N/A

Not to be referred. Next of kin found.

Keith Bunn

16/03/1942

Widower

N/A

21/06/2017

N/A

Not to be referred. Next of kin found.

Thomas Paul MacKenley

27/07/1966

Single

N/A

27/07/2017

N/A

Not to be referred. Next of kin found.

James MacGilray Gilfillan

06/04/1948

Single

N/A

28/07/2017

More than £500

Referred 06/10/2017

Ann Margaret Scott

07/03/1947

Single

N/A

04/08/2017

N/A

Not to be referred. Next of kin found.

Andrew John Bladon

16/09/1971

Divorced

N/A

07/09/2017

N/A

Not to be referred. Next of kin found.

Jennifer Petrie

19/09/1947

Widow

Moss

19/08/2017

N/A

Not to be referred. Next of kin found.

William Barr

05/10/1940

Single

N/A

13/06/2017

N/A

Not to be referred. Next of kin found.

Christopher Sandgren

22/03/1973

Single

N/A

27/09/2017

N/A

Not to be referred. Next of kin found.

John Gebbie

23/05/1950

Single

N/A

11/10/2017

N/A

Not to be referred. Next of kin found.


We are refusing the address information since we consider that the exemption under Section 31(1)(a) applies.

We consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exemptions

31 Law enforcement.

(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice—

(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders,
(c) the administration of justice,
(d) the assessment or collection of any tax or duty or of any imposition of a similar nature,
(e) the operation of the immigration controls,
(f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained,
(g) the exercise by any public authority of its functions for any of the purposes specified in subsection (2),
(h) any civil proceedings which are brought by or on behalf of a public authority and arise out of an investigation conducted, for any of the purposes specified
in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment, or
(i) any inquiry held under the Fatal Accidents and Sudden Deaths Inquiries (Scotland) Act 1976 to the extent that the inquiry arises out of an investigation conducted, for any of the purposes specified in subsection (2), by or on behalf of the authority by virtue of Her Majesty’s prerogative or by virtue of powers conferred by or under an enactment.


3310 - CCTV and FoI

Details:

Reference Number: 3310
Request Date: 03/11/2017

Question:

1. If you possess CCTV cameras, do you charge for copies of footage? If so, what is the charge?

2. The job title(s) of the person most involved in detailing with CCTV requests and a copy of their job description (including salary band)

3. The job title(s) of the person most involved in detailing with FOI requests and a copy of their job description (including salary band)

Q,3 clarification: I mean the person (or people) who acknowledge receipt of request, record request onto any systems, monitor progress, prepare the final response that is issued and apply any exemption or exceptions appropriate

 

Response:

1. We do possess CCTV cameras, however any footage would only be released to the Police if linked to a criminal investigation.

2. There are a number of different officers/post with responsibility for different aspects of CCTV provision and policy, but there are no officers where CCTV forms the substantive or sole designated role. Salary bands start at Band 4 starting salary £18070.

3. The Information Governance Team is responsible for logging requests then multiple people across the Council who are involved in collating and responding to their services responses, this is an addition to their posts and would not be shown in their job descriptions.

The job descriptions for the Information Governance Team are currently being reviewed as part of a service restructure. The Salary bands are Band 6 and Band 4.


3311 - Social Care Agency Staff

Details:

Reference Number: 3311
Request Date: 03/11/2017

Question:

Under the FOI act, please provide a response to the following questions with regards to the councils spend on social care agency staff.

1. Total spend on agency staff in 16/17

2. Total spend on social care agency staff in 16/17

3. Please provide a breakdown of all the agency/contractors used to supply social care agency staff in 16/17. Providing the associated spend for each provider. If possible, please provide the list ranked by cost (highest spend to lowest spend)

 

Response:

1. £3,763,160.76

2.

Adult Services    - £250,003.35
Adult Social Care Admin - £1,794.62
Childrens Services - £1,802,044.54

3. DePol

 


3317 - Pool Cars

Details:

Reference Number: 3317
Request Date: 03/11/2017

Question:

Pool car usage data for the period 2015/16 and 2016/17

1. How many pool cars, either leased or owned, does your council have?

2. What is the total annual spend on pool cars?

3. What is the total annual miles of pool cars?

4. How many regular pool car users are there?

5. How many casual pool car users are there?

6. What is the overall cost per mile of pool cars?

Staff car for work usage data

We understand local authorities can maintain and attribute data to more than one category of pool car user. For example, essential pool car users in receipt of a lump sum for mileage, pool car users, and casual users. For the period 2015/16 and 2016/17, in each of your local authority’s defined categories:

7. How many council staff use their own car during the course of the day to carry out council work?

8. How many miles were travelled by staff in their own car on council activity?

9. What was the average cost per mile reimbursed to users?

10. What was the target cost per mile?

11. How much did your council spend in 2015/16 and 2016/17 on reimbursing staff for miles travelled for council activity in their own cars?

Operational policies

12. Please provide the name and/or job title of the person responsible for developing and monitoring policies on employee car usage in your council.

13. What policies, working documents or plans does your council have in place to reduce volume and/or cost per mile of usage by pool and/or staff cars?

14. What policy documents does the council hold on general car usage policy and associated targets and metrics?

15. Is your local authority pursuing new methods to address major issues or needs around car usage in your local authority? If yes, please provide the supporting documentation.

Commuting

16. What is the average number of staff arriving to work in offices or other shared places of work of the council on a weekday?

17. Of that number, how many staff on average drive their own car to that office?

18. Does your council have any carpool or similar commuting schemes in place?

19. If so, what incentives or compensation is offered to encourage staff to take advantage of these?


Response:

See attachments


3318 - Vacant commercial properties

Details:

Reference Number: 3318
Request Date: 06/11/2017

Question:

Please provide me with the following information for commercial premises that are;
Currently vacant, and
Where the rateable value of the property exceeds £10,000, and
The account holder is liable for EMPTY property rates

Please provide the following information;
The full address including postcode
Property reference number
The name of the account holder where it is not an individual (if it is, please leave it blank)
The rateable value of the property
The date on which the premises first became vacant
The type of property

 

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

Section 21 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is reasonably accessible to the applicant by other means.

The information is available by accessing the Northumberland data sets at the following link:
data.gov.uk


3324 - Communications software

Details:

Reference Number: 3324
Request Date: 07/11/2017

Question:

1. Are you using any software to manage your incoming communication channels (phone, email, live chat etc) from constituents (e.g. Zendesk, Desk.com, Intercom, RightNow, Service Cloud, Freshdesk etc.)?
If so, what is the software called?

2. When does the contract with this current software provider end?

3. How much does your current software cost annually?

4. What is your annual budget for this type of software?

5. When will you be looking to review your current software?

Response:

1. Hornbill

2. 21st Feb 2018

3. £33505

4. £34000

5. 2020


3329 - Public contract regulations 2015: Regulation 113(7) disclosure

Details:

Reference Number: 3329
Request Date: 08/11/2017

Question:

As a Public Contracting Authority, Northumberland Council has a Regulation 113 (7) reporting obligation.

Please therefore confirm the relevant details for the financial year 2016/17 by completing the table including:

Financial Year
%age invoices paid within 30 days
Interest (£’s) paid to suppliers
Interest (£’s),whether or not claimed, liable to be paid to suppliers
*Number of invoices not paid within 30 days

Response:

 

Financial Year

%age invoices paid within 30 days

Interest (£’s) paid to suppliers

Interest (£’s),whether or not claimed, liable to be paid to suppliers

*Number of invoices not paid within 30 days

2016/17

97.2%

Not recorded, from experience such claims are very rare.

£53,333.63

3,192



3330 - Business Rates

Details:

Reference Number: 3330
Request Date: 08/11/2017

Question:

Could you please supply me a list of businesses not claiming small business rate relief with a rateable value between 0 and 50,000. Please include rateable value, property description, company name, address.

Response:

In the present case the County Council takes the view that the information relating to your request is exempt under the following provisions;

 

Section 21 of the Act states that a public Authority does not need to provide information under section 1 of the Act if that information is reasonably accessible to the applicant by other means.

 

The information is available by accessing the following link to our published Northumberland business rates data sets:

data.gov.uk

 


3335 - Office 365

Details:

Reference Number: 3335
Request Date: 09/11/2017

Question:

1. Can you please tell me if you are using Office365 or have any plans of purchasing it in the next 6 months?

2. Also how many users will be using it in total?

Response:

1. We do not use Office365 and we do not have any plans on purchasing it.